A G E N D A
REGULAR MEETING OF COUNCIL
MONDAY, JUNE 26, 2006 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
PRESENT:
A. APPROVAL OF AGENDA (including introduction of late items)
B. ADOPTION OF MINUTES
Regular Council Meeting held June 12, 2006 at 7:00 pm and Special Council Meeting held June 15, 2006 at 8:10 pm.
C. DELEGATIONS
1. Tin Pants Theatre Troupe (IP)
Neil Malbon will introduce the Tin Pants Theatre Troupe for this year. They will provide Council with a brief performance.
2. Ron Paulson & Tom McEvay – Hockeyville Committee (KW)
Ron Paulson and Tom McEvay to discuss the Hockeyville experience.
3. Bernadette Wyton - Air Quality Council (CS) - Page 1
Bernadette Wyton to present a report to Council which was produced in conjunction with "You Burn It, You Breathe It" brochure and deals with the larger picture of garbage management in our region.
4. Echo Sunshine Club (KW)
a) Hugh Grist, President, and members from the Echo Sunshine Club in attendance to discuss the proposed credit for facility activities and rentals which the club would use to hire an Administrative Assistant.
b) Director of Parks and Recreation - Echo Sunshine Club (KW) - Page 13
A report dated June 20, 2006 providing background information regarding discussions with the Sunshine Club and their need for administrative support services and providing options and recommendations for Council's consideration.
That the report dated June 20, 2006 from the Director of Parks and
Recreation be received and that Council approve Option #3 as outlined
which would provide a facility rental credit in the amount of $40,000 to the
Sunshine Club and that the Parks and Recreation 2006-2010 Financial
Plan revenues be reduced accordingly.
D. PROCLAMATIONS
1. Alberni #100 - Order of the Eastern Star (CS) - Page 19
Letter dated June 12, 2006 requesting the week of February 4 to 10, 2007 be proclaimed as "Eastern Star Week" in Port Alberni.
That the letter be received and the week proclaimed as requested.
E. CORRESPONDENCE FOR ACTION
1. Royal Canadian Legion (JM) - Page 20
Letter dated June 7, 2006 noting that some of the headstones in the Field of Honour have begun to sink and need to be re-set.
That the (verbal) report from the Director of Parks and Recreation, be received.
2. Union of British Columbia Municipalities (UBCM) (HC) - Page 21
Memorandum dated June 8, 2006 requesting support for the establishment of the Local Government Leadership Academy (LGLA), enclosing positive responses from local governments on the LGLA initiative, inviting Council to help shape the training priorities and asking for a one-time financial contribution.
3. Town of Ladysmith (KW) - Page 26
Letter dated June 5, 2006 challenging all other Vancouver Island municipal Councils to a "Shave-Off' in support of the 2006 Tour de Rock.
4. Valley Street Rods Car Club (JM) - Page 27
Letter dated June 14, 2006 requesting use of the Harbour Quay for the Annual Thunder in the Valley Show and Shine event on August 11, 2006 and closure to regular traffic to the Harbour Quay from 2:00 pm until 9:00 pm to accommodate the event, and thanking City Hall and City Works for their support in previous years.
That the letter dated June 14, 2006 requesting use of the Harbour Quay for the Annual Thunder in the Valley Show and Shine event on August 11, 2006 and closure to regular traffic to the Harbour Quay from 2:00 pm until 9:00 pm to accommodate the event, be received and Council concur with the request subject to notification of emergency services, consultation with all affected businesses to minimize potential conflict and traffic concerns and provision of standard liability insurance.
5. Greyhound Canada Transportation Corp. (JM) - Page 28
Letter dated June 14, 2006 advising that Greyhound Canada Corp. and Tofino Bus Services Inc. has filed an application with the BC Passenger Services for a reduction in minimum frequency that affects bus services to Port Alberni, and inviting Council to provide any comments to the BC Passenger Transportation. (Note: The service change is detailed on the attached Public Notice).
6. Permissive Tax Exemption – Grant in Aid Requests (HC)
(a) Alberni Christian Fellowship (HC) - Page 33
Letter dated May 31, 2006 requesting a grant in aid equivalent to taxes owing for the ground surrounding their Church at the former Mount Klitsa School on Tebo and a report from the City Clerk providing further information and options for Council’s consideration.
That the letter from Alberni Christian Fellowship and report from the City Clerk be received and that Council concur with the recommendation to deny the request for a grant in aid for the 2006 taxes and that the Alberni Christian Fellowship be encouraged to apply for a permissive tax exemption for 2007.
(b) Alberni Valley Ministries (Salvation Army) (HC) – Page 36
Letter dated June 21, 2006 requesting a grant in aid equivalent to taxes owing for the property they occupy at 4841 Redford Street and a report from the Administrative Assistant providing further information and options for Council’s consideration.
That the letter from Alberni Valley Ministries and report from the Administrative Assistant be received and that Council concur with the recommendation to deny the request for a grant in aid for the 2006 taxes and that Alberni Valley Ministries be considered for a 2007 permissive tax exemption in due course.
F. INFORMATIONAL CORRESPONDENCE
1. City of Williams Lake - Page 39
A letter dated June 7, 2006 replying to a letter from the City of Port Alberni encouraging an initiative to help small rural communities maintain quality recreation facilities.
2. Ministry of Environment - Page 40
E-mail dated June 12, 2006 from the Wildlife Conflicts Prevention Coordinator advising that the City of Port Alberni's application for "Bear Smart" funding has been approved.
3. Bread of Life - Page 41
Letter dated June 8, 2006 enclosing a copy of their 2006 Annual Report and the Accountant's Review Statement.
4. Union of British Columbia Municipalities (UBCM) - Page 58
Letter dated June 7, 2006 advising that on September 29, 1905 the Union of British Columbia Municipalities (UBCM) was formed and enclosing a book entitled "UBCM: The First Century"; (Note: Book in "Reading File").
5. Union of British Columbia Municipalities (UBCM) - Page 59
The Union of British Columbia Municipalities (UBCM) providing a Notice
dated June, 2006 calling for nominations for the UBCM executive. (Note: Nominations must be received by July 31, 2006).
5.1 Union of British Columbia Municipalities (UBCM) - Page 70
Fax dated June 21, 2006 announcing the signing of the Canada-BC Municipal Rural Infrastructure Fund, and attaching an information bulletin advising that details on how BC communities can apply for funding are expected to be made available later this summer.
6. Vancouver Island Aboriginal Transition Team - Page 72
Letter dated May 30, 2006 advising that Debra Foxcroft, Past Chair of the Vancouver Island Aboriginal Transition Team has accepted a position as an Assistant Deputy Minister for the Ministry of Children and Family Development and informing that her job will be to help implement both their vision and the Premier's commitment to Aboriginal community based control for services for children and families. (Note: 3 copies of brochure in "Reading File").
7. Town of Smithers - Page 74
Fax dated June 16, 2006 congratulating the Port Alberni "Bulldogs" Hockey Team on being selected one of the top "Top 10 Communities" in the "Kraft Hockeyville 2006" contest.
8. Vancouver Island Regional Library Board - Page 75
A fax dated June 19, 2006 providing a News Brief which outlines the decisions and updates from their last meeting.
9. Municipal Finance Authority of British Columbia (MFA) - Page 76
Letter dated June 16, 2006 advising that they will be forwarding the City’s share of the MFA Interim Financing Program dividend to the Director of Finance.
10. Municipal Finance Authority of British Columbia (MFA) - Page 77
Letter dated June 16, 2006 advising that they will be forwarding the City’s share of the MFA Leasing Program dividend to the Director of Finance.
11. Make Children First Network - Page 78
Letter dated June 16, 2006 thanking the Mayor and Council for writing letters to the federal and provincial governments in support of pursuing an effective child care system.
12. City of North Vancouver – Page 79
Letter dated June 14, 2006 providing copy of a resolution adopted by their Council that calls on the Province of British Columbia to establish an Industrial Land Reserve.
That Informational Correspondence items numbered 1 through 12 be received and filed.
G. UNFINISHED BUSINESS
1. Director of Parks and Recreation - Medical Clinic Lease - Government Agent's Building (KW) - Page 80
Report dated June 20, 2006 attaching a proposed two year lease with the Vancouver Island Health Authority for a temporary medical clinic, for the review and approval of City Council.
That the report from the Director of Parks and Recreation dated June 20, 2006 be received and Council approve the two year lease with the Vancouver Island Health Authority for the provision of a temporary medical clinic for the Alberni Valley as submitted.
2. City Engineer – Energy Aware Award 2006 (JM) – Page 90
Report dated June 21, 2006 advising that the City’s projects do not have significant energy efficient components that would make us eligible for this award, however, our participation in the China Creek Micro Hydro Project with the Hupacasath First Nation would be of interest to other communities.
That the report from the City Engineer dated June 21, 2006 be received and the City make application for the Energy Aware Award 2006 with respect to the China Creek Micro Hydro Project with the Hupacasath First Nation’s permission.
H. BYLAWS
1. Director of Parks & Recreation – Fees & Charges Bylaw, No. 4635
(KW)
That "Recreation Facilities Fees and Charges Bylaw, No. 4635, 2006" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4635.
2. Director of Parks & Recreation – Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw No. 4636 (KW)
That "Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw 4636" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4636.
3. Director of Parks & Recreation – Parkland Acquisition Reserve Fund Establishment Bylaw, No. 4637 (KW)
That "Parkland Acquisition Reserve Fund Establishment Bylaw, No. 4637" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4637.
4. Animal Control and Pound Bylaw, No. 4593 (CS) - Page 93
That the report from the City Clerk dated June 15, 2006 providing clarification on comments referred to the City's solicitor and attaching a policy to be considered if the bylaw proceeds to adopted, be received.
That "Animal Control and Pound Bylaw, No. 4593" which was introduced and read a first time on June 13, 2005, be rescinded.
That the amended "Animal Control and Pound Bylaw, No. 4593" be now introduced and read a first time.
That the amended draft "Animal Control and Pound Bylaw, No. 4593" be read a second time.
That the amended draft "Animal Control and Pound Bylaw, No. 4593" be read a third time.
5. City Clerk - Verbal Report from the Public Hearing held at 6:00 pm regarding Bylaw No. 4634 (CM)
That the verbal report of the Public Hearing held June 26, 2006 at 6:00 pm be received.
Zoning Amendment No. 49 (3945 Johnston Road - Aimi Holdings) Bylaw No. 4634" (CM)
That "Zoning Amendment No. 49 (3945 Johnston Road - Aimi Holdings) Bylaw No. 4634" be read a third time.
6. Administrative Assistant - June 15, 2006 Public Hearing Report
(CM) - Page 114
That the report of the Public Hearing held June 15, 2006 be received and filed.
“Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road – Venier), Bylaw No. 4616” (CM)
That “Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road – Venier), Bylaw No. 4616” be read a third time.
"Zoning Amendment No. 42 (5700 Pierce Road and 5578 Beaver Creek Road – Venier) Bylaw No. 4617" (CM)
That "Zoning Amendment No. 42 (5700 Pierce Road and 5578 Beaver Creek Road – Venier) Bylaw No. 4617" be read a third time.
"Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback – Venier) Bylaw No. 4618" (CM)
That "Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback – Venier) Bylaw No. 4618" be read a third time.
7. City Planner - Advisory Planning Commission (CM) – Page 124
That the report of the Advisory Planning Commission Meeting held on June 15, 2006 be received. (Note: City Planner's reports attached, background material provided in "Reading File").
Development Application – Proposed Official Community Plan and Zoning Bylaw Amendment – 3690 Roger Street (J. McManus dba McManus Development Planning) (CM)
That Council deny the application to amend the Official Community Plan from Residential to Commercial and the Zoning amendment from DC – Dormitory and Commercial District to C4 – Highway Commercial District for 3690 Roger Street.
I. REPORTS
1. Accounts (HC)
That the certification of the Director of Finance dated June 26, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.
2. RCMP (CS) - Page 146
Monthly report from the OIC, Port Alberni providing information about current departmental operations.
3. Parks and Recreation (KW) - Page 147
Monthly report from the Director of Parks and Recreation providing information about departmental operations.
4. Alberni Valley Museum (IP) - Page 149
Monthly report from the Director of the Alberni Valley Museum providing information about current events.
5. Alberni Valley Museum and Heritage Commission (IP) - Page 150
Minutes from the Alberni Valley Museum and Heritage Commission meeting of June 7, 2006.
6. Director of Finance – Audit Committee Minutes (HC) - Page 154
That the minutes of the June 12, 2006 Audit Committee Meeting and the May financial statements, be received.
7. Administrative Assistant - Water in the City Conference (JM) - Page 194
Report from the Administrative Assistant dated June 20, 2006 attaching information about a "Water in the City" Conference to be held in Victoria from September 17 to 20, 2006.
That Councillor McLeman be authorized to attend the "Water in the City" Conference to be held in Victoria, September 17 to 20, 2006 at a cost of $495 + GST and all applicable expenses.
8. Director of Finance - Class 4 Major Industry Taxation - 2006 (HC) - Page 199
Report dated June 20, 2006 responding to a call from Catalyst Paper Mill regarding Major Industry Taxation and providing an analysis of the Major Industry tax bills comparing 2006 to 2005.
That the report from the Director of Finance dated June 20 2006 be received.
9. City Clerk - Liquor Licence Application - Coasters Brew Pub (HC) - Page 201
Report from the City Clerk dated June 14, 2006 advising that Coasters Brew Pub have applied for a liquor - Primary Licence for 5425 Argyle Street and requesting that Council endorse the public consultation process.
That Council for the City of Port Alberni endorse the City Clerk’s report of June 14, 2006 regarding the Coasters Brew Pub Liquor-Primary license application and direct staff to solicit public input with the notice as circulated.
10. City Clerk - SICC Report from June 12 Meeting (CM) - Page 217
Proposed Sale of City Land - 12th Avenue
a) Council approved that the City begin advertising disposition of the portion of lane adjacent to the north boundary of the property at 2702 12th Avenue. The owner of 2702 12th Avenue has expressed an interest in purchasing this portion of the lane at a cost of $6,877 plus survey costs and property transfer fees.
b) Administrative Assistant - Proposed Sale of City Lane - 12th Avenue
A report dated June 21, 2006 advising that advertising requirements have now been completed with regard to the disposition of the portion of lane adjacent to the north boundary of the property at 2702 12th Avenue, and no input was received from the public.
That Council authorize the sale of that portion of lane adjacent to the north boundary of Lot 8, District Lot 1, Alberni District, Plan 5292 to Mr. Bud Porter, for the price of $6,877 plus survey costs and property transfer fees.
11. Mayor's Report
12. Councillors' Reports
J. QUESTION PERIOD
An opportunity for the public and the press to ask questions of the Mayor and Council.
K. OTHER COMPETENT BUSINESS
(Including Motions and Notice of Motions)
L. ADJOURNMENT
That the meeting adjourn at pm.