Sept12Minutes

MINUTES OF THE REGULAR MEETING OF COUNCIL HELD

MONDAY, SEPTEMBER 12, 2005 AT 7:00 PM IN THE CITY HALL

COUNCIL CHAMBERS

PRESENT: Mayor McRae, Councillors Chopra, Mealey, Patterson, Price and

Solda

EXCUSED: Councillor Lord

A. APPROVAL OF AGENDA (including introduction of late items)

Mealey/Patterson

That the agenda be adopted as circulated with the addition of late items C.5 Delegation, Introduction of new RCMP members and D.5. Proclamation, "Fire Prevention Week".

Carried

B. ADOPTION OF MINUTES

Mealey/Patterson

That the minutes of the Special Meeting held at noon on August 22, 2005 be adopted as circulated.

Carried

C. DELEGATIONS
1. Kenn Whiteman – Port Alberni Tall Ships Festival
Kenn Whiteman and Cheryl McMaster of the Port Alberni Tall Ships Festival
provided a summary of the 2005 event for City Council.

2. Chamber of Commerce
Mike Carter, Manager, of the Chamber of Commerce presented
their "Initiatives Progress Report" which included updates on their new
building, Alberni Valley Tourism, Economic Development and the Visitor
Information Centre.
3. United Native Nations
Wesley Guiboche, Vice President of the United Native Nations, presented the
"BladeRunners" program and requested a City Council member to be appointed
to their BladeRunners sub-advisory committee and asked if the City will provide
the WHMIS or First Aid training, the hiring of a Bladerunner(s) and financial aid
for the program.
Chopra/Patterson
That Council for the City of Port Alberni appoint Councillor Charles Mealey
as a liaison of the City on the BladeRunners sub-advisory committee and
that staff explore opportunities to provide WHMIS and First Aid training to
participants.

Carried

4. Richard Berg
Richard Berg proposed that City Council designate the property at 5350 Argyle
Street ("Harbour View Site") as a civic park.
Mealey/Chopra
That Council bring forward Item G.1, City Planner Argyle/Kingsway property and that the City Planner's September 6, 2005 report regarding City owned property at 5350 Argyle Street and 3050 Kingsway Street be received.

Carried

Price/Chopra

That the City of Port Alberni continue to pursue development of the Harbour View Site, by reviewing the submitted proposals and meeting with a selected shortlist of potential developers to pursue the best development for our community. And Further That the City undertake to host a public meeting to review the revitalization of the Southport Area as soon as possible.

Carried

D. PROCLAMATIONS
1. Minister of Citizenship and Immigration
Solda/Mealey
That the letter dated August, 2005 requesting that the week of October 17 to 23, 2005 be proclaimed as "Canada's Citizenship Week" in Port Alberni, enclosing a copy of the oath of citizenship to be reaffirmed along with a copy of the Citizenship Week poster and an order form for participation material be received and the week be proclaimed as requested.

Carried

2. Sons of Norway
Chopra/Patterson
That the letter received September 1, 2005 from Linda Chase of the Sons of Norway, Nordlys Lodge #20, requesting that Tuesday, September 20, 2005 be proclaimed as "Sons of Norway Day" in Port Alberni in honour of their 75th Anniversary; advising that their celebration will be on September 17th and asking if the Mayor will have his picture taken with some of their members for publication in the Alberni Valley Times some time before the event be received, the day be proclaimed and a photo opportunity be arranged as requested.

Carried

3. Recycling Council of British Columbia
Price/Mealey
That the e-mail dated August 30, 2005 requesting that the week of October 17 to 23, 2005 be proclaimed as "Waste Reduction Week" in Port Alberni, and advising that the theme is "Too Good to Waste" to draw attention to the richness and diversity of the natural world and the importance of working towards ecological sustainability through waste avoidance and resource conservation, be received and the week be proclaimed as requested.

Carried

4. ICBC
Price/Chopra
That the letter dated August 29, 2005 announcing the Community Crash Reduction Challenge from October 1st to 31st, 2005 and advising that the Community with the greatest reduction in the crash rate will win a $25,000.00 road safety grant, be received and the month be proclaimed as requested.

Carried

5. Port Alberni Fire Department
Solda/Mealey
That the letter dated September 12, 2005 requesting that the week of October 9 to 15, 2005 be proclaimed as "Fire Prevention Week" with the theme "Use Candles With Care", and recognition that Saturday, October 15th be designated as "Fire Service Recognition Day" be received and Council concur with the requests.

Carried

E. CORRESPONDENCE FOR ACTION
1. Alice Schoffer
Price/Mealey
That the letter dated August 11, 2005 requesting that all traffic/pedestrian lights be automatically equipped with audible crossing alerts, particularly at the crossings at Tebo Avenue/Johnston Road plus at Broughton Street/Johnston Road and enclosing all corresponding e-mails with the City Clerk and the City Engineer in reference to her concern, be received and referred to the Advisory Traffic Committee.

Carried

2. Union of British Columbia Municipalities (UBCM)
Price/Chopra
That the memo dated August 4, 2005 advising of a joint program between the UBCM and the BCAA Traffic Safety Foundation, with funding from the Ministry of Community Services, to encourage "pilot projects" in the development of Traffic Safety Programs, which is designed to support the development of one community "Traffic Safety Commission" and inviting applications in the form of an expression of interest, be received.

Carried

3. BC Salmon Farmers Association
Chopra/Mealey
That the letter received August 10, 2005 inviting the Mayor to their 2005 Annual General Meeting in Campbell River on October 7, 2005, be received and the Mayor's attendance approved.
Carried
4. Jen Fisher Bradley
Chopra/Mealey
That the e-mail dated August 22, 2005 regarding gas prices and future oil supplies, attaching an editorial from "The Oregonian" called "After the Oil Runs Out" and requesting that a discussion group entitled "Port Alberni For Peak Oil" be started to plan the transition to a society without oil, be received.

Carried

5. Falun Dafa Association of Canada
Chopra/Mealey
That the letter dated August, 2005 requesting Council's support by writing to the Prime Minister to ask him to call on the Chinese Leader Hu Jintao to end the persecution of Falun Gong in China and Canada, be received.

Carried

F. INFORMATIONAL CORRESPONDENCE
1. Canadian Industry Program for Energy Conservation (CIPEC)
Letter received August 12, 2005 enclosing their 2003/2004 Annual Report, which highlights Canadian industries' latest successes in reducing energy consumption and greenhouse gas emissions, and requesting that the accompanying survey on the Annual Report be filled out.
2. BC Hydro
Letter dated August 16, 2005 advising that funding is available for municipal beautification projects, specifically to place existing overhead distribution lines underground to address environmental concerns, improve visual aesthetics or accommodate community redevelopment projects, and enclosing an application form. (Note: funding is available for one third of the BC Hydro beautification project cost).
3. Sue Frazer
Letter dated August 16, 2005 enclosing a copy of an article by Rafe Mair regarding the sale of Terasen Gas to Kinder Morgan.
4. Terasen Gas
Letter dated August 24, 2005 attaching information on the upcoming BC Utilities Commission proceedings regarding the purchase of the Terasen group of companies by Kinder Morgan, Inc. and a copy of a Vancouver Sun newspaper article; advising of public Open Houses which were held in August and inviting public input.
5. Indian and Northern Affairs Canada
Letter dated August 10, 2005 enclosing a copy of their DVD entitled "First Nation/Private Sector Partnerships in BC", which was filmed and produced in partnership with BC First Nations and highlights strategic alliances between Aboriginal and non-Aboriginal companies such as a winery in the Okanagan, a clean energy producer on Vancouver Island, a heritage hotel on the Sunshine Coast, a forest products producer near Burns Lake and a natural gas drilling rig near Fort Nelson.
6. BC Ferries
Letter dated August 9, 2005 advising that senior officials from BC Ferries will be attending the annual convention of the Union of British Columbia Municipalities (UBCM) in Vancouver, and will be available to meet to discuss issues of mutual interest on Thursday, September 29, 2005 from 8:00 am to 4:00 pm.
7. Bear Smart (BC South Coast Region)
Letter dated August 8, 2005 advising that a representative from the Bear Smart Community Program is willing to come to Port Alberni to determine what steps need to be taken to become Bear Smart.
8. Golden Oldies Car Club
Letter dated July 22, 2005 thanking the City for the use of Williamson Park for their annual Show 'n' Shine held July 3, 2005 and extending appreciation to the Mayor for selecting and presenting the "Mayor's Choice" trophy.
9. City of Port Moody
Letter dated August 3, 2005 advising of their resolution urging the Province to redirect the revenue collected from the Insurance Premium Tax, back to the cities and municipalities based on the value of insured property to offset the local expense of providing Fire Protection Service; asking all UBCM member municipalities to lobby their local MLA and the Premier in this regard and that the resolution be put forward on table at the 2005 UBCM (Union of British Columbia Municipalities) Convention in Vancouver in September, 2005.
10. Ministry of Community Services,
Local Government Infrastructure and Finance
Letter dated August 17, 2005 advising that effective September 1, 2005, the interest rate on taxes in arrears or delinquent shall be 7.25%.
11. Ministry of Community Services,
Local Government Infrastructure and Finance
Letter dated August 17, 2005 informing that the Ministry, in consultation with the British Columbia Assessment Authority, has developed a set of advisory material about revitalization tax exemptions.
12. Provincial Health Services Authority
Letter dated August 12, 2005 enclosing their reports: "Steps Forward in Research" and "Three-Year Progress Review Highlights", which shows the advances the Provincial Health Services Authority (PHSA) is making in its primary role of ensuring that BC residents have access to a coordinated network of high-quality specialty health care services.
13. North Island College
Minutes from the Regular Meetings of the North Island College Board of Governors held at the Comox Valley Campus on February 23, March 23 and May 25, 2005.
14. Western Canada Wilderness Committee/
Labour Environmental Alliance Society
Letter dated August 17, 2005 enclosing an educational newspaper entitled "Turning the Tide - Protecting Our Health and the Marine Environment from Toxic Pollution" which looks at the threats from common chemicals found in everyday household products, and attaching a copy of a letter dated July 12, 2005 from the Greater Vancouver Regional District to the Minister of Environment advising of its resolution supporting a regulated electronics products stewardship program.
15. Deputy Prime Minister and Minister of Public Safety
and Emergency Preparedness Canada
Letter dated August 11, 2005 replying to the Mayor's letter concerning the January 6, 2005 decision of the Federal Court of Appeal in the matter of the Public Service Alliance of Canada v. Her Majesty the Queen.
16. Union of British Columbia Municipalities (UBCM)
Memorandum dated August 15, 2005 announcing the launch of a pilot project program regarding Community Health Promotion which focuses on healthy living and chronic disease prevention, funded through a grant from the provincial Ministry of Health, and inviting expressions of interest to apply for one of the pilot projects.
17. Liquor Control and Licensing Branch
Letter dated August 24, 2005 attaching a Policy Directive regarding a new program entitled "Applicant and Licensee Suitability Review" which requires the Liquor Control and Licensing Branch general manager to determine whether an applicant or licensee is "fit and proper" for the purpose of holding a liquor licence.
18. British Columbia and Yukon Chamber of Mines
Letter dated August 22, 2005 enclosing a copy of "Mineral Exploration, Mining and Aboriginal Community Engagement: A Guidebook (ACE)", released by the Board of Directors and First Nations & Community Relations Committee of the BC & Yukon Chamber of Mines.
19. Michael Poole
Letter dated August 23, 2005 attaching a proposal which provides an idea for breaking the impasse between local government and provincial government regarding use of Crown Lands that impinge negatively on communities.
20. Alberni Valley Spirit of BC Committee
An invitation to attend the Committee's series of information meetings and workshops in Port Alberni regarding how our community can get involved and benefit from the 2010 Winter Olympics.
Mealey/Patterson
That Informational Correspondence items numbered 1 through 20 be
received and filed.

Carried

Solda/Mealey
That Council for the City of Port Alberni refer the August 16, 2005 letter
from BC Hydro regarding beautification projects to the City Engineer.
Carried
Chopra/Mealey
That Council for the City of Port Alberni write a letter to the Premier and
the BC Utilities Commission to express disappointment in the process and
outcome of the sale of Terasen Group of Companies to Kinder Morgan
Inc.
Carried
G. UNFINISHED BUSINESS Nil
H. BYLAWS
1. City Clerk - Verbal Report from the Public Hearing held at 6:30 pm regarding Bylaw No. 4599
Price/Chopra
That the verbal report of the Public Hearing held September 12, 2005 at 6:30 pm be received.

Carried

2. "Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker),

Bylaw No. 4599"

Price/Chopra

That "Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker), Bylaw No. 4599" be read a third time.

Carried

3. City Planner - Advisory Planning Commission
The report of the Advisory Planning Commission Meeting held on August 18, 2005 was received.
Price/Solda
The City proceed with an amendment to the Official Community Plan Map to designate Block 9, District Lot 139, Alberni District, Plan 1401 (3750 Dundalk Avenue South) as Residential on the Future Land Use Map.
Carried
Price/Chopra
The City proceed with an amendment to the Zoning Bylaw Map to rezone Block 9, District Lot 139, Alberni District, Plan 1401 (3750 Dundalk Avenue South) from FD Future Development District to R4 – Semi-Rural Residential District.
Carried
Price/Mealey
The City proceed with the necessary preparations for Development
Variance Permit No. 51, to vary Zoning Bylaw #4395 as follows:
i) Vary Section 6.83 of the Zoning Bylaw #4395 Bulk and Site
Regulations Side Yard Setback from 5 metres to 1.5 metres.
ii) That Council give notice of intent to issue a Development Variance Permit.

Carried

4. "Official Community Plan Amendment No. 33 (3750 Dundalk Avenue South - Samborski), Bylaw No. 4603"
Price/Solda
That "Official Community Plan Amendment No. 33 (3750 Dundalk Avenue South - Samborski), Bylaw No. 4603" be introduced and read a first time.

Carried

Price/Mealey
That "Official Community Plan Amendment No. 33 (3750 Dundalk Avenue South - Samborski), Bylaw No. 4603" be read a second time.

Carried

5. "Zoning Amendment No. 36 (3750 Dundalk Avenue South - Samborski), Bylaw No. 4604"
Price/Chopra
That "Zoning Amendment No. 36 (3750 Dundalk Avenue South -
Samborski), Bylaw No. 4604" be introduced and read a first time.

Carried

Price/Chopra
That "Zoning Amendment No. 36 (3750 Dundalk Avenue South -
Samborski), Bylaw No. 4604" be read a second time.

Carried

Price/Solda
That "Zoning Amendment No. 36 (3750 Dundalk Avenue South -
Samborski), Bylaw No. 4604" be advanced to a Public Hearing on Tuesday, October 11, 2005 at 6:30 pm in the Council Chambers.

Carried

6. Official Community Plan, Bylaw No. 4602, 2005

Price/Mealey

That the report from the City Planner dated September 7, 2005 recommending that the “Official Community Plan Bylaw No. 4602, 2005” be given first and second reading, be received.

Carried

Price/Solda

That Official Community Plan Bylaw No. 4602 be referred for comment to the Agricultural Land Commission, Ministry of Transportation, Ministry of Environment, Tseshaht First Nation, Hupacasath First Nation, The Nuu-Chah-Nulth Tribal Council, School District 70 and the Alberni Clayoquot Regional District.

Carried

Price/Chopra
That "Official Community Plan, Bylaw No. 4602, 2005” be introduced and read a first time.

Carried

Price/Chopra

That "Official Community Plan, Bylaw No. 4602, 2005” be read a second

time.

Carried

7. 5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw No.

4600"

Chopra/Mealey

That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw

No. 4600" be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4600.

Carried

8. "Long Term Capital Borrowing Bylaw (North Port Sewer Overflow

Abatement Stage Two), Bylaw No. 4601, 2005"

Chopra/Mealey

That "Long Term Capital Borrowing Bylaw (North Port Sewer Overflow

Abatement Stage Two), Bylaw No. 4601, 2005" be introduced and

read a first time.

Carried

Chopra/Mealey

That "Long Term Capital Borrowing Bylaw (North Port Sewer Overflow

Abatement Stage Two), Bylaw No. 4601, 2005" be read a second time.

Carried

Chopra/Patterson

That "Long Term Capital Borrowing Bylaw (North Port Sewer Overflow

Abatement Stage Two), Bylaw No. 4601, 2005" be read a third time.

Carried

I. REPORTS
1. Accounts
Chopra/Mealey
That the certification of the Director of Finance dated September 12, 2005 be received and the cheques numbered 86528 to 86786 inclusive, in payment of accounts totalling $2,025,444.48 be approved.

Carried

2. RCMP
Solda/Patterson
That the monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations be received.

Carried

3. Fire Department

Solda/Mealey

That the monthly report from the Fire Department providing information about departmental operations for the month of August be received.

Carried

4. Planning

Price/Mealey

That the monthly report from the City Planner providing information about departmental operations in August be received.

Carried

5. Engineering and Public Works

Price/Chopra

That the monthly report from the Engineering and Public Works Department providing information about departmental operations in August be received.

Carried

6. City Planner - Development Variance Permit No. 51

The City Clerk advised that this matter was considered as item H.4.3.

7. City Planner – Development Signs

Price/Mealey

That the report from the City Planner dated September 2, 2005 regarding a letter from Kay Rolls requesting that the City consider posting signs on properties that are applying for rezoning, be received.

Carried

Price/Solda

That Council for the City of Port Alberni concur with the City Planner's recommendation and staff prepare the necessary bylaw to require that developers provide signs for properties applying for rezoning.

Carried

8. City Planner – Development Permit – 3555 Johnston Road (Pacific Rim Shopping Centre)

Price/Chopra

That the report from the City Planner dated September 7, 2005 regarding Boni-Maddison Architects application for a Development Permit for the “Pacific Rim Shopping Centre” at 3555 Johnston Road, be received.

Carried

Price/Chopra

That the City Clerk be authorized to sign Development Permit No. 05-01, issued to Boni-Maddison establishing conditions for building form, signage, landscaping, and parking for Lot 1, DL 14, Alberni District Plan VIP 76152 as outlined in the City Planner’s September 7, 2005 report.

Carried

9. Administrative Assistant – Proposed Municipal Boundary Expansion - Lot 7, District Lot 132, Alberni District, Plan 2961
Price/Solda
That Council agree to proceed with the boundary extension to include Lot 7, District Lot 132, Alberni District Plan 2961 within the City of Port Alberni.

Carried

10. Mayor's Report

The Mayor reported on recent activities and matters of current interest.

Mealey/Solda
That the Mayor's report be received.

Carried

11. Councillors' Reports
The Councillors reported on recent activities related to their various portfolios.
Mealey/Patterson
That the Councillors' reports be received.

Carried

J. QUESTION PERIOD

The public and the press were provided the opportunity to ask questions of the Mayor and Council.
Gillian Shearwater of 4773 Angus Avenue requested confirmation of Council's direction regarding the Harbour View properties. The City Clerk read the resolution of Council adopted under item D.4.
K. OTHER COMPETENT BUSINESS
The City Clerk reported that a Special Meeting of Council will be conducted on Monday, September 19, 2005 at 12 noon in the Council Chambers.
L. ADJOURNMENT
Mealey/Patterson
That the meeting adjourn at 9:10 pm.

Carried

_______________________________ ______________________________
Mayor Clerk
L:\Council\Regular Council Meetings\Minutes\September 12 2005 - jm.doc