MINUTES OF
THE REGULAR MEETING OF COUNCIL HELD
MONDAY, JUNE
27, 2005 AT 7:00 PM IN THE CITY HALL COUNCIL CHAMBERS
PRESENT: Mayor
McRae, Councillors Lord, Mealey, Patterson and Solda
ABSENT: Councillors
Chopra and Price
A. APPROVAL OF AGENDA
(including introduction of late items)
Patterson/Mealey
That the
agenda be adopted as amended to include Item F.11 from the Ministry of Water,
Land and Air.
Carried
B. ADOPTION OF MINUTES
Mealey/Solda
That the minutes of the June 13, 2005 Regular
Council Meeting and the Special Meeting held June 20, 2005 be adopted as
circulated.
Carried
C. DELEGATIONS
1. Ron
Miguez, 30 Years of Service - Fire Department
The Fire Chief introduced Ron Miguez for the Mayor to
present a medal for 30
years of service to the Fire Department.
D. PROCLAMATIONS Nil
E. CORRESPONDENCE
FOR ACTION
1. Community
Energy Association/UBCM/Province of British Columbia
Lord/Mealey
That the fax dated June 10, 2005 inviting BC local governments to apply
for the 2005 Energy Aware Award be received and referred to staff for review.
Carried
2. Union
of British Columbia Municipalities (UBCM)
Solda/Lord
That
the fax dated May 31, 2005 requesting completion of a survey on Local
Government Participation in Community and Employee Health Promotion, designed
to assist in initial planning for the Community Health Promotion Fund and in
establishing a network and providing resources to support and improve the
health of local government employees, be received and referred to staff for
completion as requested.
Carried
3. Bonnie
Morgan and Kaye Cyr
Lord/Mealey
That
the letter dated June 21, 2005 expressing concern regarding the condition of
the concrete median between the Alberni Mall and the new Power Centre, the
standing water at the corner of Johnston and Cherry Creek Roads, be received, and
the request to install an advance left-turn at the traffic lights at the corner
of Johnston and Cherry Creek Roads be referred to the Advisory Traffic
Committee.
Carried
4. Barbara
Cooper
Lord/Patterson
That the e-mail
dated June 16, 2005 from Ms. Cooper requesting an amendment to the Procedures
Bylaw and the report dated June 22, 2005 from the Administrative Assistant be
received and Council concur with the recommendation to leave the Bylaw
unchanged.
Carried
F. INFORMATIONAL
CORRESPONDENCE
1. Ministry of Community, Aboriginal and
Women's Services
Letter dated June 8, 2005 on behalf of the Premier, thanking
the Mayor and Council for their support for mandatory standards for home
inspectors and advising that a review of these issues is taking place with the
Canadian Association of Home & Property Inspectors (CAHPI-BC) and other
stakeholders.
2. Canadian Association of Home &
Property Inspectors (CAHPI-BC)
Letter dated June 14, 2005 thanking Council for their
support in urging the BC Government to establish standards for the BC home and
property industry.
3. Union of British Columbia
Municipalities (UBCM)
Fax dated June 7, 2005 advising of a meeting held June
3, 2005 to discuss the application and purpose of the West Nile Virus
Regulation and other liability issues and noting that it is envisioned that
local governments will assist in protecting the public through the Health Act and the Emergency Program Act.
4. Union of British Columbia Municipalities
(UBCM)
Fax dated June 15, 2005
advising that June 30th is the deadline for submission of
resolutions for the UBCM Annual Convention to be held in September in Vancouver.
5. BC
Progress Board
Letter dated June 8, 2005
enclosing a copy of its 2005 Interim Benchmarking Report, including a
supplemental special focus report on "BC Trade and Emerging Asian
Opportunities".
6. Ministry
of Forests
Letter dated June 8, 2005
advising that BC Timber Sales moved to full implementation on April 1, 2003, as
part of government's plan to revitalize BC's forest economy, and providing a
schedule of Open Houses to be held in various communities. (Note: Open House in Port Alberni location was June
22/05).
7. Deputy
Prime Minister and Minister of Public Safety and
Emergency
Preparedness Canada
Letter dated June 7, 2005
responding to the Mayor's letter concerning the January 6, 2005 decision of the
Federal Court of Appeal in the matter of the Public Service Alliance of Canada
v. Her Majesty the Queen and advising that an application to appeal this case
has been filed by the Attorney General of Canada to the Supreme Court of Canada.
8. Provincial
Emergency Program
Letter dated June 15, 2005
enclosing an "Earthquake and Tsunami Smart Manual" which provides
guidelines for managing the risk of these hazards and provides good information
about things people can do now to protect themselves and their families and
advising copies of the manual can be ordered through the Emergency Program
regional office.
9. Dr.
James Lunney, MP (Nanaimo-Alberni)
Letter dated June 21, 2005 replying to the Mayor's letter
regarding the City of Port Alberni's resolution urging support for the federal
budget and advising he will continue to support legislation and policies that
benefit our shared communities and constituents.
10. Mayor McRae
Copy of a letter from Mayor McRae to the newly
appointed Minister of Economic Development reminding him of the commitment made
by the province at this year’s AVICC Conference to pass legislation
establishing the North Island-Coast development initiative.
11. Ministry of Water, Land and Air Protection
Information Bulletin dated June 27, 2005 advising that
BC Parks, in conjunction with the Ministry of Transportation, will remove 15
trees along Cathedral Grove park's trail system and within the highway
right-of-way, on June 28th due to the trees being a danger to park
visitors, park facilities and those traveling the highway.
Mealey/Patterson
That Informational Correspondence items numbered 1 through 11 be received
and filed.
Carried
With respect to Item F.8, at
Council's request, staff will order "Earthquake and Tsunami Smart"
manuals from the Provincial Emergency Program regional office and will also
refer the information to School District #70.
G. UNFINISHED BUSINESS
1. Union of
British Columbia Municipalities (UBCM)
(From
June 13/05 Regular Meeting)
Solda/Mealey
That the report dated June 22, 2005 from the Director of Parks and
Recreation advising that an application will be made to the Fuel Load Reduction
project for funding to create one demonstration block in the City, be received.
Carried
H. BYLAWS
1. City
Clerk - Verbal Report from the Public Hearing held at 6:00 pm
Lord/Mealey
That the verbal report of the Public Hearing held June
27, 2005 at 6:00 pm
be received.
Carried
2. "Zoning
Amendment No. 31 (4994 Ian Avenue - Lacouvee), Bylaw No. 4590"
Lord/Mealey
That "Zoning Amendment No. 31 (4994 Ian Avenue -
Lacouvee), Bylaw No. 4590" be now read a third time.
Carried
Lord/Mealey
That "Zoning Amendment No. 31 (4994 Ian Avenue -
Lacouvee), Bylaw No. 4590" be now finally adopted, signed by the Mayor and
Clerk, sealed with the Corporate Seal and numbered 4590.
Carried
3. "Zoning
Amendment No. 32 (5556 Grandview Road - Cahan), Bylaw No.
4591"
Lord/Mealey
That "Zoning
Amendment No. 32 (5556 Grandview Road - Cahan), Bylaw No. 4591" be now
read a third time.
Carried
4. "Zoning
Amendment No. 33 (2301 8th Avenue - Engstrom), Bylaw No. 4592"
Lord/Mealey
That "Zoning Amendment No. 33 (2301 8th
Avenue - Engstrom), Bylaw No. 4592" be now read a third time.
Carried
Lord/Patterson
That the restrictive covenant on the property at 2301
8th Avenue, be removed.
Carried
I. REPORTS
1. Accounts
Lord/Mealey
That the certification of the Director of Finance
dated June 27, 2005 be received and the cheques numbered 85501 to 85700
inclusive, in payment of accounts totalling $1,017,658.40, be approved.
Carried
2. RCMP
Solda/Lord
That the
monthly report from the OIC, Port Alberni Detachment providing information
about current departmental operations be received.
Carried
3. Parks and Recreation
Mealey/Solda
That the monthly report from the
Director of Parks and Recreation providing information about current
departmental operations be received.
Carried
4. Museum
Patterson/Lord
That the monthly report from the Museum
Director providing information about current departmental operations be
received.
Carried
5. Alberni Valley Museum and Heritage
Commission Minutes
Patterson/Lord
That the minutes of the Alberni
Valley Museum & Heritage Commission meeting of June 8, 2005 be received.
Carried
6. Director of Finance - Audit Committee
Minutes
Lord/Patterson
That the minutes of the June 13, 2005 Audit Committee Meeting, May,
2005 financial statements and the memo dated June 21, 2005 from the Director of
Finance responding to questions arising from the June 13, 2005 Audit Committee Meeting, be received.
Carried
7. Fire Chief/Manager of Information
Services - Telephone System Upgrade, Fire Department
Lord/Mealey
That
the report dated June 21, 2005 from the Fire Chief and the Manager of
Information Services be received and Council concur with staff's recommendation
to upgrade the telephone system at the Fire Hall and align to the same
operating platform as the rest of the City of Port Alberni and further, that
the City enter in to a "lease to own" arrangement with the Municipal
Finance Authority (MFA) at a cost of approximately $674 per month for sixty
months.
Carried
8. Fire
Chief - Tsunami Alert - June 14, 2005
Solda/Lord
That the
report dated June 20, 2005 from the Fire
Chief outlining the sequence of events following the tsunami alert received
last Tuesday, June 14th, be received.
Carried
9. City
Manager - Strategic Plan
Lord/Solda
That the report dated June 22, 2005 from the City
Manager attaching a draft update of the City's Strategic Plan, be received and
a meeting arranged for Council to review the Draft Strategic Plan in detail.
Carried
10. Director
of Finance, "Places of Public Worship Exemption Bylaw, No. 4568"
Lord/Patterson
That the report dated June 21, 2005 from the Director of Finance be
received and Council for the City of Port Alberni approve a grant-in-aid to the
Sri Sanatam Dharam Society at 4332 Scott Street for exemption of 2005 property
taxes in the amount of $1,519.57.
Carried
11. City Engineer - Margaret Street Sewage
Forcemain
Lord/Mealey
That the
report from the City Engineer dated June 22, 2005 be received and Council
concur with the recommendation to award the North Port Sewer Abatement Project,
Margaret Street Forcemain Contract to Hub Excavating Limited for $290,758.00
plus GST.
Carried
12. Mayor's Report
The Mayor reported on
recent activities and matters of current interest.
Mealey/Patterson
That the Mayor's report be received.
Carried
13. Councillors'
Reports
The
Councillors reported on recent activities related to their various portfolios.
Mealey/Solda
That
the Councillors' reports be received.
Carried
J. QUESTION PERIOD
The public and the
press were provided the opportunity to ask questions of the Mayor and Council. There were none.
K. OTHER COMPETENT BUSINESS
There was none.
L. ADJOURNMENT
Mealey/Solda
That the meeting adjourn at 8:24 pm.
Carried