MINUTES OF THE REGULAR MEETING OF COUNCIL HELD

MONDAY, FEBRUARY 28, 2005 AT 7:00 PM IN THE CITY HALL COUNCIL CHAMBERS

 

PRESENT:   Mayor McRae, Councillors Chopra, Lord, Mealey, Patterson, Price and Solda

 

 

A.        APPROVAL OF AGENDA (including introduction of late items)

 

           Mealey/Patterson                   

That the agenda be adopted as circulated with the addition of the following late item:  I.9.1 - Council Appointments.

Carried

 

B.        ADOPTION OF MINUTES

 

           Mealey/Patterson                 

That the Special Council Meeting held at 5:30 pm and Regular Meeting held at 7:00 pm on February 14, 2005 be adopted as circulated.

Carried

 

C.        DELEGATIONS

 

1.         Mt. Klitsa Garden Club

Larry Brechin was in attendance to provide a brief history of the Club, to advise it is their 50th Anniversary on March 3, 2005 and to introduce two of their original members, Ann Rudy and Vivian Thomson.  They presented the City with their 2005 Calendar.

 

2.         National Institute of Disability Management and Research

Wolfgang Zimmerman and Henry Nedergard were in attendance to update Council on Disability Management and Research.  A 20 minute DVD presentation recognizing their 10th Anniversary celebration was presented.

 

3.         Hupacasath First Nation 

            Trevor Jones and Judith Sayers were in attendance to provide an update

regarding the Upnit Power Project and the Victoria Quay Project.  They requested Council's approval to relocate the Choo Kwa Ventures canoes to operate from Victoria Quay in 2005.

           

Chopra/Mealey

That Council support, in principle, the relocation of Choo Kwa Ventures to the Victoria Quay for 2005.

Carried

 

 

D.        PROCLAMATIONS             NIL                                         

 

E.        CORRESPONDENCE FOR ACTION

 

1.         Village of Gold River 

 

           Lord/Mealey           

That the letter dated February 9, 2005 requesting Council to question the City's MLA regarding BC Hydro's Electricity Purchase Agreement for the Duke Point Power Project attaching a short brief outlining their "Green Portfolio" power plant proposal, be received and Council support their request.

Carried

 

2.         British Columbia/Yukon Command The Royal Canadian Legion            

 

           Solda/Patterson       

That the fax dated February 17, 2005 advising that the British Columbia/Yukon Command The Royal Canadian Legion are printing a "Commemorative History Book" to show gratitude to Canada's veterans and commemorating the 60th Anniversary of the end of the Second World War be received.

Carried

 

3.         Western Canada Wilderness Committee        

 

           Price/Mealey

That the letter dated February 9, 2005 enclosing the Committee's latest report entitled "Save Lost Valley" which was co-published with the Seton Lake Band, a St'át'imc Community north of Lillooet, which proposes that Lost Valley and other areas in the northern portion of their territory be designated as Protection Areas, be received. 

Carried

 

4.         British Columbia Transmission Corporation 

 

           Chopra/Price 

That the letter dated February 17, 2005 inviting Council to participate in a survey regarding BC's electricity system be received and Council write to the British Columbia Transmission Corporation to request consideration of the relocation of the local power substation out of the Tsunami Inundation Zone.

Carried

 

5.         Acting City Manager - "Out Here" Pamphlets 

 

Price/Solda 

That the memo dated February 23, 2005 requesting Council's consideration of funding for placing the Alberni Valley Chamber of Commerce' pamphlet "Out Here" on BC Ferries' brochure racks, be received and Council endorse the request at a cost of $949.44 plus GST with funding from the City's Economic Development Account.

Carried

 

F.         INFORMATIONAL CORRESPONDENCE

 

1.         Alberni-Clayoquot Film Commission

Minutes from their December 1, 2004 Annual General Meeting providing an update of the Film Commission's activities.

 

2.         Union of British Columbia Municipalities

Fax dated February 14, 2005 announcing that Community Wildfire Protection Plan funding, provided by the Ministry of Forests, will continue in 2005.

 

3.         Minister of Fisheries and Oceans

Letter dated February 15, 2005 replying to a letter from the Mayor concerning the Salmonid Enhancement Program (SEP). 

 

4.         Ministry of Energy and Mines

Letter dated February 8, 2005 responding to a letter from the Mayor regarding enhanced community involvement in offshore oil and gas resources.

 

5.         Port Alberni and District Labour Council

E-mail dated February 13, 2005 thanking the Mayor and City Councillors for passing the Resolution asking the provincial government to not close the government liquor store on Johnston Road.

 

6.         Eli Mina, Meeting Mentor & Registered Parliamentarian

E-mail dated February 17, 2004 advising of the following workshops to be held in Vancouver:

 

·        "Minute Taking Standards & Related Issues" on June 16, 2005, and

·        "Meetings & Rules of Order" on June 17, 2005.

 

7.         British Columbia Paraplegic Association

Letter dated January 27, 2005 presenting a copy of their latest research "Coming Into Focus:  People with Spinal Cord Injury in BC". 

 

8.         EmergeX

Letter dated February 14, 2005 attaching a proposal to prepare a Tsunami Preparedness Plan for the City of Port Alberni. 

 

9.         Union of British Columbia Municipalities

Fax dated February 15, 2005 providing provincial budget highlights of interest to local government.

 

10.       Union of British Columbia Municipalities

            Fax dated February 23, 2005 providing federal budget highlights of interest to

            local government, in particular "The New Deal".

 

11.       Federation of Canadian Municipalities

            Fax dated February 23, 2005 announcing the federal government's program

            "The New Deal".

 

Chopra/Mealey

That item F.3 be referred to the Alberni-Clayoquot Regional District Fisheries Committee for consideration.

Carried

 

Mealey/Patterson

That Informational Correspondence items numbered 1 through 11 be received and filed.

Carried

 

 

G.        UNFINISHED BUSINESS             NIL

                       

 

H.        BYLAWS      

 

            Councillor Solda declared a conflict of interest in regard to Item H.1. as Solda's Promotions sells concert tickets through Echo Centre.  She removed herself from the meeting at approximately 8:35 pm.

 

1.         "Recreation Facilities Fees and Charges Bylaw No. 4576, 2005 Amendment No. 1 Bylaw No. 4584" 

 

Mealey/Patterson    

That "Recreation Facilities Fees and Charges Bylaw No. 4576, 2005 Amendment No. 1 Bylaw No. 4584" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4584.

Carried

 

            Councillor Solda returned to the meeting at 8:36 pm.

 

 

2.         City Planner - Advisory Planning Commission   

 

Price/Mealey

That the report of the Advisory Planning Commission Meeting held on February 17, 2005 providing the following 4 recommendations to Council be received and the recommendations endorsed. 

 

1)          That City staff be directed to prepare an amendment to the Official  

            Community Plan to designate 5115 and 5135 Long Road as Commercial on the Future Land Use Map and designate 5115 and            

            5135 Long Road in the Development Permit Area No. 2 Community             Commercial Area.

 

2)         That City staff be directed to prepare an amendment to the Zoning   

            Bylaw Map to rezone 5115 and 5135 Long Road to C2 -          Community Shopping Centre District.

 

3)         That as part of the development process, the applicant be required  

            to complete the following before the final adoption of the bylaws:

 

            a.         Completion of the necessary survey plant to consolidate

                        115 and 5135 Long Road with 3355 Johnson Road.

 

            b.         That the houses be removed from 5115 and 5135 Long

                        Road.

 

4)         That staff be directed to prepare the necessary Development

            Variance Permit to vary Zoning Bylaw #4395 as follows:

 

·                    Vary Section 6.1.3 of Zoning Bylaw #4395 Bulk and Site Regulations Front Yard Setback from 7.5 metres to 3.7 metres

·                    That Council give notice of intent to issue a Development Variance Permit.

            Carried

 

3.         "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" 

 

                        Price/Chopra

That "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" be now introduced and read a first time.

Carried

 

Price/Chopra

That "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" be read a second time.

Carried

 

4.         "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586"  

 

Price/Solda

That "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" be now introduced and read a first time.

Carried

 

Price/Chopra

That "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" be read a second time.

Carried

 

5.         Setting Public Hearing for Bylaws 4585 and 4586   

 

Price/Mealey

That the following Bylaws be advanced to a Public Hearing on Monday, March 14, 2005 in the Council Chambers at 6:00 pm:

 

·        "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585", and

 

·        "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586".

Carried

           

                       

I.          REPORTS

 

1.         Accounts

 

Chopra/Patterson

            That the certification of the Director of Finance dated February 28, 2005       be received and the cheques numbered 83784 to 84012 inclusive, in payment of accounts totalling $932,004.23 be approved.

Carried

 

2.         RCMP

 

Solda/Lord 

            That the monthly report from the OIC, Port Alberni Detachment providing

            information about current departmental operations in February 2005, be

            received.

Carried

 

3.         Parks and Recreation

 

Mealey/Solda

That the monthly report from the Director of Parks and Recreation providing information about current departmental operations in February 2005, be received.

Carried

 

4.         Museum

           

Patterson/Mealey

That the Monthly report from the Museum Director providing information about current departmental operations in February 2005, be received.

Carried

 

5.         City Planner – Development Variance Permit No. 50

 

Price/Mealey

                        That City staff be directed to prepare the necessary Development

                        Variance Permit to vary Zoning Bylaw #4395 as follows:

 

                        1)         Vary Section 6.1.3 of Zoning Bylaw #4395 Bulk and Site

                                    Regulations Front Yard Setback from 7.5 metres to 3.7

                                    metres.

 

                        2)         That Council give notice of intent to issue a Development

                                    Variance Permit at the March 14, 2005 Regular Meeting of Council.

Carried

 

6.         Director of Parks and Recreation - Donation of Property to City 

           

                        Mealey/Patterson

            That the City of Port Alberni accept the donation of and proceed with registering the transfer of a portion of the Remainder of Lot 2, District Lot 10, Alberni District, Plan 7028 and registering the associated covenant which will complete the formal transfer of the property to the City of Port Alberni.

Carried

 

 

7.         Director of Parks and Recreation - Harbour Quay Security Services 

 

            Mealey/Patterson

                        That the City of Port Alberni endorse the following recommendations:

 

·        the security service contract with "Quay Security" at an annual cost of $19,800 be renewed and that a meeting be held with the owner to go over concerns raised at the meeting that took place with the Harbour Quay merchants;

·        the Mayor and City Clerk be authorized to sign the service agreement on behalf of the City,

·        the "Harbour Cam"/security camera suggestion be explored further including potential funding sources.

Carried

 

8.         City Planner - Official Community Plan - Johnston Road Public Meeting 

 

Price/Mealey

That the report from the City Planner dated February 23, 2005 advising of

the proposed format for the above Public Meeting be received and a Public Meeting to discuss the Johnston Road corridor and the Official Community Plan be scheduled in April, 2005.

Carried

 

9.         City Clerk - February 21, 2005 Tax Rate Forum 

 

            Chopra/Patterson

                        That Council for the City of Port Alberni receive the February 21, 2005 Tax

Rates Forum summary and direct staff to prepare a report responding to the comments received with particular emphasis to the following issues:

 

·        Development Cost Charges;

·        The need for a Fire Boat;

·        Employment taxes as an alternative form of revenue;

·        The Sale of City owned property;

·        The role of 20/20

·        Cooperative Housing initiatives;

·        Incentives for clean properties and penalties for nuisance properties;

·        Simplify information presented within the financial plan;

·        Demonstrate the City is open for business.

Carried

 

9.1       City Clerk - Council Appointments

           

            Price/Chopra  

That Councillor Price be responsible for the Weyerhaeuser Certification Committee and Councillor Lord be responsible for the Advisory Planning Commission for the remainder of the 2005 term.

Carried

 

10.       Mayor's Report

 

The Mayor reported on recent activities and matters of current interest.

 

            Mealey/Chopra 

That the Mayor's report be received.

Carried

                       

11.       Councillors' Reports

 

            The Councillors reported on recent activities related to their various portfolios.

 

                        Mealey/Lord    

That the Councillors' reports be received.

Carried

 

J.         QUESTION PERIOD

 

 

 

 

 

            The public and the press were provided the opportunity to ask questions of the Mayor and Council.  There were none.

 

K.        OTHER COMPETENT BUSINESS

 

There was none.

 

L.         ADJOURNMENT

 

                        Mealey/Patterson

That the meeting adjourn at 8:55 pm.

Carried

 

 

 

_______________________________              ______________________________

Mayor                                                                         Clerk