MINUTES OF THE REGULAR MEETING OF COUNCIL HELD MONDAY,
DECEMBER 12, 2005 AT 7:00 PM IN THE CITY HALL COUNCIL CHAMBERS
PRESENT: Mayor McRae, Councillors Chopra, McLeman, Mealey, Patterson, Solda and Whiteman.
A. APPROVAL OF AGENDA (including introduction of late items)
Patterson/Mealey
That the agenda be adopted as circulated with the addition of late items: E. 5. a letter from the Port Alberni Women's Resources Society and F.17. an email from Alexandra Pazitch.
Carried
B. ADOPTION OF MINUTES
Mealey/Patterson
That the minutes of the Regular Council Meeting held November 28, 2005 and Inaugural Meeting of Council held December 5, 2005 be adopted as circulated.
Carried
C. DELEGATIONS
1. United Native Nations Local 560 Alberni Valley
Wesley Guiboche, President, thanked Council for supporting the BladeRunners program, introduced the BladeRunners in attendance and requested that the Mayor draw the winning raffle ticket from their recent fundraiser.
D. PROCLAMATIONS
1. Gyro Club of the Albernis - Polar Bear Swim
Mealey/Solda
That the letter requesting that January 1, 2006 be proclaimed as "Gyro Polar Bear Day" in Port Alberni, be received and the day proclaimed as requested.
Carried
E. CORRESPONDENCE FOR ACTION
1. Port Alberni Port Authority
Chopra/Patterson
That the letter dated November 15, 2005 requesting Council's direction regarding renewal of Provincial Lease Lot 232, Block "B", a portion of the former Alply Site be received and that Council indicate to the Port Alberni Port Authority that they are interested in a long term renewal of Provincial Lease Lot 232 and the terms and conditions to be discussed with the Port Authority.
Carried
2. Port Alberni Port Authority
Chopra/Mealey
That the letter dated November 21, 2005 requesting Council's endorsement of a Memorandum of Agreement for a Sewer Pipeline Crossing, be received and that Council for the City of Port Alberni endorse the Memorandum of Agreement Re: Federal Lease #146 for a municipal sewer pipeline crossing for a two year term commencing January 1, 2006 and a rental rate of $372.00 per annum, and the Mayor and Clerk be authorized to execute the agreement.
Carried
3. Union of British Columbia Municipalities
Chopra/Solda
That the memorandum dated November 25, 2005 advising that the Executive has developed a proposal for a Local Government Leadership Academy, which will provide ongoing training opportunities for local elected officials, providing a Draft Charter and Terms of reference for the Academy and requesting financial support from local governments, be received.
Carried
4. Kin Canada
Chopra/Mealey
That the letter dated November 10, 2005 requesting that the City participate in their annual fund raising campaign by placing a "Message-of-Support" in the KIN Magazine, be received.
Carried
5. Port Alberni Women's Resources Society
Solda/McLeman
That the letter dated December 3, 2005 advising of their planned three year project to more firmly identify an action plan for improving community safety, requesting a letter of support that can be included with their proposal, and Council representation on the steering committee that will support and guide the initiative, be received and Council concur with the requests and appoint Councillor Solda as City liaison to the Committee.
Carried
F. INFORMATIONAL CORRESPONDENCE
1. The Alberni Valley Community Foundation
Excerpts from the Chairman's report regarding grants made to various charities within the community, providing financial report information, and information on how to make a donation.
2. Ministry of Economic Development
Letter dated November 24, 2005 enclosing the Olympic/Paralympic Live Site Award $110,000 cheque which represents the first payment towards the Alberni Valley Multiplex Upgrades Project.
3. Regional District of Nanaimo
Letter dated November 18, 2005 providing a copy of their letter to the Premier expressing disappointment of the government's approval of the E & N Railway Pest Management Plan.
4. Federation of Canadian Municipalities
Letter dated November 23, 2005 providing an information and application booklet for the 2006 FCM-CH2M HILL Sustainable Community Awards: Honouring Excellence in Municipal Service Delivery. (Application Booklet in Reading File.)
5. Agricultural Land Commission
Letter dated November 25, 2005 advising that the Commission cannot accommodate the City of Burnaby's request to prepare and make available a complete and accurate set of statistics on changes in the size of ALR compiled by calendar year for the province and for each panel area, regional district and municipality, but the Commission will work with local governments to develop this information on a case-by-case basis as it is needed to support local planning exercises.
6. Pitch-In British Columbia
Letter dated November 24, 2005 thanking the City for its membership in Pitch-In British Columbia.
7. Union of British Columbia Municipalities
Memorandum dated November 28, 2005 announcing that the Minister of Public Safety and Solicitor General, and the Minister of Community Services signed a Memorandum of Understanding with UBCM that provided $2 million for seed funding for community-based Crystal Methamphetamine response programs. This is part of a $7 million program announced by the Premier at the 2005 Convention.
8. Village of Nakusp
Copy of a letter dated November 25, 2005 to Thompson-Nicola Regional District supporting their request to the Minister of Justice and Attorney General of Canada that the Federal Government make changes to the "repeat offenders" legislation.
9. Village of Midway
Copy of a letter dated December 1, 2005 to the Minister of Justice and Attorney General of Canada, requesting that the Government make changes to the "repeat offenders" law.
10. Union of British Columbia Municipalities (UBCM)
Release dated December 1, 2005 advising that 22 new bills were introduced in the fall sitting of the legislature and providing special mention to Bill 11 which addresses resolutions passed at recent UBCM conventions on the topic of cancer presumption for firefighters.
11. Union of British Columbia Municipalities (UBCM)
Release dated December 1, 2005 providing highlights of the UBCM Executive Meeting held on November 24 and 25, 2005, which was the first meeting of the new Executive.
12. Government of Canada - Department of Finance
Letter acknowledging receipt of the City's November 10, 2005 letter (attached) regarding support for the proposed new Canadian Museums Policy, and advising the letter will be brought to the Minister's attention.
13. Union of British Columbia Municipalities (UBCM)
Letter dated November 30, 2005 providing a copy of the British Columbia Transmission Corporation's (BCTC) response to Council's resolution endorsed by the UBCM membership requesting that the BC Utilities Commission and the BCTC consult with coastal communities to ensure that their plan identify tsunamis as a "managed risk program".
14. Union of British Columbia Municipalities
Minutes of the 102nd Annual Convention, held September 27 to 30, 2005.
15. University of Victoria
Letter dated December 2, 2005 enclosing a cheque for $266.00 representing general municipal taxes for university property within the municipality.
16. Vancouver Island Regional Library Board
News Brief dated December 2005, providing an update of the Board's recent activities.
17. Alexandra Pazitch
Email dated December 12, 2005 expressing thanks to the Fire Department for helping get her into her house on a dark night when she was locked out.
Mealey/Patterson
That Informational Correspondence items numbered 1 through 17, be received and filed.
Carried
McLeman/Solda
That with respect to Item F. 12, support for the proposed new Canadian Museum's Policy, the City write to candidates running in the upcoming federal election to request their position regarding the matter.
Carried
G. UNFINISHED BUSINESS NIL
H. BYLAWS
1. City Planner - Advisory Planning Commission
Mealey/Solda
That the report of the Advisory Planning Commission Meeting held on December 1, 2005 be received and the seven recommendations endorsed.
Carried
2. "Zoning Amendment No. 41 (2151 - 11th Avenue - Vandermolen), Bylaw No. 4615"
Mealey/Chopra
That "Zoning Amendment No. 41 (2151 - 11th Avenue - Vandermolen), Bylaw No. 4615", be now introduced and read a first time.
Carried
Mealey/Patterson
That "Zoning Amendment No. 41 (2151 - 11th Avenue - Vandermolen), Bylaw No. 4615", be read a second time.
Carried
3. Setting Public Hearing for Bylaw No. 4615
Mealey/Solda
That the following Bylaw be advanced to Public Hearing on Monday, January 9, 2006 at 6:00 pm in the City Hall Council Chambers:
"Zoning Amendment No. 41 (2151 - 11th Avenue - Vandermolen), Bylaw No. 4615".
Carried
4. "Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road - Venier), Bylaw No. 4616"
Mealey/McLeman
That "Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road - Venier), Bylaw No. 4616", be now introduced and read a first time.
Carried
Mealey/Chopra
That "Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road - Venier), Bylaw No. 4616", be read a second time.
Carried
5. "Zoning Amendment No. 42 (5700 Pierce Road and 5578 Beaver Creek Road - Venier), Bylaw No. 4617"
Mealey/Patterson
That "Zoning Amendment No. 42 (5700 Pierce Road and 5578 Beaver Creek Road - Venier), Bylaw No. 4617", be now introduced and read a first time.
Carried
Mealey/Solda
That "Zoning Amendment No. 42 (5700 Pierce Road and 5578 Beaver Creek Road - Venier), Bylaw No. 4617", be read a second time.
Carried
6. "Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback - Venier), Bylaw No. 4618"
Mealey/Solda
That "Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback - Venier), Bylaw No. 4618", be now introduced and read a first time.
Carried
Mealey/Whiteman
That "Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback - Venier), Bylaw No. 4618", be read a second time.
Carried
I. REPORTS
1. Accounts
Chopra/Patterson
That the certification of the Director of Finance dated December 12, 2005 be received and the cheques numbered 88086 to 88199 inclusive, in payment of accounts totalling $1,353,478.57 be approved.
Carried
2. Engineering and Public Works
McLeman/Chopra
That the monthly report from the Engineering and Public Works Department providing information about departmental operations in November 2005, be received and filed.
Carried
3. Planning
Mealey/Patterson
That the monthly report from the City Planner providing information about departmental operations in November 2005, be received and filed.
Carried
4. Fire Department
Solda/McLeman
That the monthly report from the Fire Department providing information about departmental operations in November 2005, be received and filed.
Carried
5. Alberni Valley Museum and Heritage Commission Minutes
Patterson/Solda
That the minutes from Alberni Valley Museum and Heritage Commission meeting held November 2, 2005, be received and filed.
Carried
6. City Clerk - October 24, 2005 Public Hearing Report
Mealey/Solda
That the report of the Public Hearing held October 24, 2005 be received and filed.
Carried
7. City Clerk - November 28, 2005 Public Hearing Report
Mealey/McLeman
That the report of the Public Hearing held November 28, 2005 be received and filed.
Carried
8. City Clerk - Lease of Train Station to Western Vancouver Island Industrial Heritage Society
Chopra/Patterson
That Council for the City of Port Alberni provide notice of its intention to lease City owned land legally described as Lot A, District Lot 1, Alberni District, Plan 49411 to the Western Vancouver Island Industrial Heritage Society for the Port Alberni Train Station, under the terms and conditions of the agreement as circulated, for a three year term from January 1, 2006 to December 31, 2008 for $1.00 per year.
Carried
9. City Clerk - Liquor License Application for the AV Multiplex
Chopra/Whiteman
That Council for the City of Port Alberni endorse the City Clerk's report of December 7, 2005 regarding the amendment to the application for a liquor licence for the AV Multiplex, Norske Lounge and direct staff to solicit public input with the notice as circulated.
Carried
10. Mayor's Report
The Mayor reported on recent activities and matters of current interest.
Mealey/Patterson
That the Mayor's report be received.
Carried
11. Councillors' Reports
The Councillors reported on recent activities related to their various portfolios.
Mealey/McLeman
That the Councillors' reports be received.
Carried
J. QUESTION PERIOD
The public and the press were provided the opportunity to ask questions of the Mayor and Council. There were none.
K. OTHER COMPETENT BUSINESS
1. McLeman/Solda
That the owners of Hayes Contracting be invited to a meeting of Council to discuss their plans for the Alberni Valley.
Carried
2. Councillor Patterson provided a notice of motion and requested a report from the RCMP regarding enforcement of vehicles with loud music/boom boxes, particularly on 10th Avenue.
L. ADJOURNMENT
Mealey/McLeman
That the meeting adjourn at 8:12 pm.
Carried