A G E N D A
REGULAR MEETING OF COUNCIL
TUESDAY, MAY 23, 2006 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
PRESENT:
A. APPROVAL OF AGENDA (including introduction of late items)
B. ADOPTION OF MINUTES
Regular Council Meeting held May 8, 2006.
C. DELEGATIONS
1. Bob Phillips Jr.
To receive recognition from City Council on his receipt of ALS Canada's Exceptional Public Awareness Award.
2. Marta Williamson - Friends of the Library
In attendance to discuss building of the new library.
3. Scott Kenny, Carol Hamilton, Donna Brett and Ashley Swain - Page 12
To provide information on this year's Rick Hansen Wheels in Motion event on June 11.
D. PROCLAMATIONS
1. Ministry of Community Services and Minister Responsible for Seniors' and Women's Issues (CS) - Page 15
Letter dated May 15, 2006 requesting that June 4 to 11 be declared as "Seniors' Week" in Port Alberni.
That the letter be received and the week proclaimed as requested.
E. CORRESPONDENCE FOR ACTION
1. Lucky Printers and Stationers Ltd. (CM) - Page 16
Letter dated May 8, 2006 from President, Fred Luecke, expressing concerns about a rumor he has heard of a Staples store opening in the Alberni Mall and the effect this will have on small businesses.
2. Richard Pearce (HC) - Page 19
Letter dated May 3, 2006 advising that Pearce Log Recoveries agrees to turn over their lease at the old Plywood site to Tony Winters for the same purpose.
That Council for the City of Port Alberni agree to the assignment of lease for a portion of Block B, District Lot 232, Alberni District (old Plywood site) from Richard Pearce dba Pearce Log Recoveries to Tony Winters.
F. INFORMATIONAL CORRESPONDENCE
1. Ministry of Finance - Page 20
Letter dated May 2, 2006 acknowledging receipt of the City's letter (attached) regarding the BC Competition Council Preliminary Recommendation and Industrial Property Taxation, and advising that Ministry staff will respond.
2. Valerie Roddick, MLA, Delta South - Page 23
Letter advising of the government's development of a Provincial Agriculture Plan to establish a long term vision for agriculture, which will sustain and facilitate the growth and diversification of the agriculture sector, enclosing a copy of Terms of Reference, and inviting municipalities to share ideas and information with the Committee.
3. Provincial Health Services Authority - Page 25
Letter dated April 28, 2006 providing a copy of its publication "Health Research: Seeking Solutions" which provides information about medical research taking place in BC. (Note: Publication in Reading File.)
4. Union of British Columbia Municipalities (UBCM) - Page 26
Circular dated May 8, 2008 advising that funding is available to local government and First Nations for Regional Community to Community Forums. (Note: Funding application kit in Reading File.)
5. Ministry of Community Services and Minister Responsible for Seniors' and Women's Issues - Page 27
Letter dated May 9, 2006 advising that the total value of the Small Community Protection (SCP) grant program will double over the next four years, and that the City of Port Alberni's first installment of $92,645 will be distributed by the end of June.
6. Bill 30, Miscellaneous Statutes Amendment Act, changes to the Utilities
Commission Act - proposed amendment to exempt certain public utilities from having to conform to local government bylaws.
Union of British Columbia Municipalities - Page 29
Memorandum dated May 3, 2006 advising of a member consultation session on Bill 30 in Vancouver on Thursday May 25, 2006.
Official Opposition Environment Critic and Official Opposition Municipal Affairs - Page 30
Email dated May 4, 2006 advising the Official Opposition has opposed Bill 30.
Sunshine Coast Regional District - Page 31
Copy of a letter to the Premier opposing Bill 30.
CUPE BC - Page 33
Letter dated May 5, 2006 urging municipalities to oppose Bill 30.
Leslie Walerius - Page 34
Copy of an email to Premier Campbell opposing Bill 30.
7. RCMP Port Alberni Detachment - Page 36
Thanking the City for the sponsorship of the Port Alberni DARE car.
8. City of Nanaimo - Page 37
Letter dated May 16, 2006 providing support for Port Alberni's Hockeyville 2006 application.
That Informational Correspondence items numbered 1 through 8, be received and filed.
G. UNFINISHED BUSINESS
1. City Engineer - 2006 Equipment Purchases (JM) - Page 38
Report dated May 5, 2006 regarding 2006 equipment purchases and recommending award of tenders, as follows:
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H. BYLAWS
1. City Clerk - Verbal Report from the Public Hearing held at 6:00 pm regarding Bylaw No. 4631 (CM)
That the verbal report of the Public Hearing held May 23, 2006 at 6:00 pm be received.
"Zoning Amendment No. 48 (3911 – 11th Avenue – Fraser & Shannon), Bylaw No. 4631" (CM)
That "Zoning Amendment No. 48 (3911 – 11th Avenue – Fraser & Shannon), Bylaw No. 4631", be read a third time.
2. "Building Bylaw No. 4577, 2005" (CS)
That "Building Bylaw No. 4577, 2005" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4577.
3. "Animal Control and Pound Bylaw, No. 4593" (CS) - Page 42
Letter received May 5, 2006 from Irene Towell of the BC SPCA, Alberni Clayoquot Branch, providing comments on the proposed "Animal Control and Pound Bylaw, No. 4593" that she feels requires further clarification and discussion.
Letter dated April 25, 2006 from David McCormick, received at the May 8, 2006 meeting is also attached.
Report from the City Clerk dated May 18, 2006, updating Council on the status of the proposed Bylaw, providing options for Council's consideration and recommending that staff be directed to consult with the City's Solicitor regarding all changes proposed by the SPCA.
That the report from the City Clerk dated May 18, 2006, letter received May 5, 2006 from the BC SPCA Port Alberni Branch and letter dated April 25, 2006 from David McCormick, be received and that staff be directed to consult with the City's solicitor regarding all changes proposed by the SPCA.
I. REPORTS
1. Accounts (HC)
That the certification of the Director of Finance dated May 23, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.
2. RCMP (CS) - Page 63
Monthly report from the OIC, Port Alberni providing information about current departmental operations.
3. Parks and Recreation (KW) - Page 65
Monthly report from the Director of Parks and Recreation providing information about departmental operations in April 2006.
4. Engineering and Public Works (JM) - Page 67
Monthly report from the Engineer providing information about departmental operations in April 2006.
5. Fire Department (CS)
Report covering April and May will be provided at the June 12 Council meeting.
6. Alberni Valley Museum (IP) - Page 68
Monthly report from the Director of the Alberni Valley Museum providing information about current events.
7. Director of Finance – Audit Committee Minutes (HC) - Page 69
That the minutes of the May 8, 2006 Audit Committee Meeting, the report from the Administrative Assistant dated May 11, 2006 and the report from the Museum Director dated May 9, 2006 responding to questions from the May 8 Audit Committee Meeting, and the April financial statements, be received.
8. City Planner - Building Strata Conversion Application Cygnet Apartments at 3883 10th Avenue (CM) - Page 111
Report dated May 15, 2006 advising that the owners of the Cygnet apartment building at 3883 - 10th Avenue have made an application for a strata conversion, noting Council is the approving authority and the considerations that must be made in that regard and recommending that the Strata Plan be approved subject to receipt of an Irrevocable Letter of Credit for $1,210,000.
That the report from the City Planner dated May 15, 2006 be received and that Council approve the Strata Plan application for 3883 10th Avenue subject to receiving an Irrevocable Letter of Credit in the amount of $1,210,000 to ensure completion of the required renovations.
9. Director of Parks and Recreation - Parks and Recreation Capital Reserve Bylaw (KW) - Page 120
Report dated May 15, 2006 requesting that the annual contribution to the Parks and Recreation Capital Reserve be increased from 5% to 10% in order to increase the funds available for future capital improvements and recommending amendments to the "Parks and Recreation Capital Reserve Bylaw", No. 4452.
That the report from the Director of Parks and Recreation dated May 15, 2006, be received and that the recommendations to:
Increase the revenue contribution from 5% to 10%;
Revenues from the sale of Parkland as identified in the Parks and Other Public Spaces Bylaw, No. 3611, be deposited into the reserve;
Revenue from Parkland lease agreements be deposited into the reserve.
be approved.
10. City Planner - Set date of Public Hearing for Sunrise Estates Mobile Home Park Proposed Expansion (CM) - Page 124
Report dated May 17, 2006 regarding an application to amend the Official Community Plan and the Zoning Bylaw to facilitate an expansion to the Sunrise Estates Mobile Home Park at 5558 Beaver Creek Road and recommending that the applicable bylaws be forwarded to a Public Hearing on June 15, 2006.
That the report from the City Planner dated May 17, 2006 be received and the following Bylaws be advanced to Public Hearing on Thursday, June 15, 2006 at 7:00 pm in the Dogwood Room at Echo Centre:
Official Community Plan Amendment No. 35 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road - Venier) Bylaw No. 4616;
Zoning Amendment No. 42 (5700 Pierce Road, 5558 and 5578 Beaver Creek Road - Venier) Bylaw No. 4617;
Zoning Text Amendment No. T23 (Mobile Home Side Yard Setback - Venier) Bylaw No. 4618; and
Development Variance Permit No. 54.
11. Director of Parks and Recreation - Multiplex Steel Tender (KW) - Page 126
Report dated May 15, 2006 recommending that the contract for supply and installation of structural steel for the improvements to the upper lounge at the Multiplex be awarded to Alberni Engineering (the only bidder for the project) for $90,902.92 including PST.
That the report from the Director of Parks and Recreation dated May 15, 2006, recommending that the contract for supply and installation of structural steel for the improvements to the upper lounge at the Multiplex be awarded to Alberni Engineering at the bid price of $84,956 plus PST of $5,942.92, total of $90,902.92, be received and the recommendation approved.
12. City Engineer - Request for Water Connection Outside City Limits (JM)
- Page 129
Report dated May 17, 2006 regarding a request from Lyle Price and Alvin Irg for water services from the China Creek supply main for a proposed land subdivision near Cox Lake outside City limits, providing information and copy of agreement on a similar request and Council approval in 1999, and recommending that Council approve the request under the same terms and conditions.
13. City Planner - Development Variance Permit No. 59 – 3555 Johnston Road (CM) - Page 143
Report dated May 16, 2006 from the City Planner for Council to consider the issuance of a Development Variance Permit (No. 59) for 3555 Johnston Road (to vary the background area of a freestanding from 12 m2 (129 ft2) to 14.86 m2 (160 ft2)). (Note: Color photos in the Reading File.)
That the report from the City Planner dated May 16, 2006 regarding proposed Development Variance Permit No. 59, be received and Council proceed with consideration of the Development Variance Permit.
a) Introductory remarks by the Chair - Input received from the public and applicant and comments by staff and Council will form part of the record of input into the Development Variance Permit application.
b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)
c) Correspondence regarding the matter. (Any late correspondence regarding the matter to be read by the Clerk)
d) Presentation by the Applicant
e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)
f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)
That Development Variance Permit No. 59 to vary Section 6.5.4(b)(2) of Port Alberni Sign Bylaw No. 4287 as follows:
to vary the Freestanding Sign Maximum Background Area from 12 m2 (129 ft2) to 14.86 m2 (160 ft2)
on land legally described as Lot 1, District Lot 14, Alberni District, Plan VIP76152 (3555 Johnston
Road), be authorized by resolution of the City Council on May 23, 2006.
14. City Clerk - SICC Report from May 15 Meeting (KW) - Page 152
Economic Development Service
Council approved of the establishment of an in-house Economic Development Service and the hiring of an Economic Development Officer. The City will consult with the Port Authority, Community Futures, First Nations, Alberni-Clayoquot Regional District and the Chamber of Commerce, for opportunities to partner in economic development projects.
15. Director of Parks and Recreation - Proposed Library Tenders (IP)
- Page 153
Report dated May 18, 2006 providing details of the results of the recent tenders for the development of the proposed library and reception areas at Echo Centre, information on construction of a new high school on school property east of Echo Centre on Sweeney Field, and providing options for Council's consideration.
That the report from the Director of Parks and Recreation dated May 18, 2006 be received and the following recommendations approved:
That the development of the new library, as currently designed and tendered, be cancelled due to the increased costs and the need to borrow approximately $1 million dollars for the project.
That the City proceed with design plans to renovate the existing Library in preparation for a possible September tender period; and
That Council advise School District 70 officials that a final decision on the Library partnership option will be considered in September.
16. Mayor's Report
17. Councillors' Reports
J. QUESTION PERIOD
An opportunity for the public and the press to ask questions of the Mayor and Council.
K. OTHER COMPETENT BUSINESS
(Including Motions and Notice of Motions)
L. ADJOURNMENT
That the meeting adjourn at pm.
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