A G E N D A

REGULAR MEETING OF COUNCIL

MONDAY, MARCH 13, 2006 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A.        APPROVAL OF AGENDA (including introduction of late items)

B.        ADOPTION OF MINUTES

Regular Council Meeting held February 27, 2006                          

C.        DELEGATIONS 

1.           Mr. and Mrs. J. Arden 

Mayor McRae presenting a certificate to Mr. and Mrs. Arden in honour of their 65th Wedding Anniversary. 

2.           MS Society - Central Island Chapter (JM)

HollyJoy Massop, Community Walk and Fund-raising Co-ordinator for the MS Walk/Run 2006, to discuss the Walk/Run event and request permission to hang a banner at the top of the 10th Avenue "dip" promoting the event 

              That the request from the MS Society requesting permission to suspend a banner across the 10th Avenue "dip" from March 20 to April 10, 2006 to promote the MS Walk/Run event, be received and the request approved subject to provision of liability insurance.

3.           Bruce McKerricher, BC Timber Sales 

Bruce McKerricher from BC Timber Sales in attendance.

(At the request of Mayor McRae) 

4.           BC Old Age Pensioners' Organization, Port Alberni Branch #45 (CS)  

Organization members in attendance requesting that Council adopt a resolution ensuring that inventories of buildings, spaces, equipment and supplies be prepared and maintained for potential use in a disaster. Council may wish to refer this matter to the Alberni Clayoquot Regional District for consideration in the Alberni Valley Emergency Response Plan.

That Council for the City of Port Alberni refer the resolution of the BC Old Age Pensioners' Organization, Port Alberni Branch, to the Alberni Clayoquot Regional District for consideration in the Alberni Valley Emergency Response Plan. 

5.           Vina Robinson, Nuu-chah-nulth Tribal Council - Page 14 

Vina Robinson in attendance to discuss the 30th Annual BC Elders Gathering,  July 18, 19 and 20, 2006 at the Alberni Valley Multiplex.

D.        PROCLAMATIONS       

1.           Catherine Cartagena - Dental Assistants' Week  (HC) - Page 17

Letter dated February 3, 2006 requesting that March 5 to 11 be proclaimed as "Dental Assistants' Recognition Week" in Port Alberni.

That the letter dated February 3, 2006 be received and March 5 to 11, 2006 be proclaimed as "Dental Assistants' Recognition Week" in Port Alberni.

E.        CORRESPONDENCE FOR ACTION

1.           Port Alberni Aquatic Club (Blue Wave Swim Club) (KW) - Page 18

Letter requesting May 12 and 13, May 26 and 27, or May 19 and 20 as Tag Days for 2006.  (Note:  None of these dates are available.  Staff spoke with Brian Lavery, President of the Swim Club, and confirmed that July 21 and 22 would be suitable Tag Day dates. 

That the letter from the Port Alberni Aquatic Club requesting Tag Day dates for 2006 be received and Tag Day dates of July 21 and 22 be awarded.

2.           The Abbeyfield Houses Alberni Valley Society  (KW) - Page 19 

Letter dated March 2, 2006 requesting July 28 and 29 as Tag Days for 2006. (Note:  Dates are available.)

That the letter dated March 2, 2006 be received and the requested Tag Day dates of July 28 and 29, 2006 be awarded to the Abbeyfield Houses Alberni Valley Society. 

3.           The Abbeyfield Houses Alberni Valley Society (IP) - Page 20

Letter dated February 27, 2006 suggesting that the City provide "Banner Kits" containing 2 each of previous years banners, to lend to organizations hosting major events that attract visitors/delegates to the community to use for decorating venues, and if such banner kits were available, requesting loan of such from May 8 to 15 while hosting the Provincial and National meeting of Canada's Abbeyfield Societies.

4.           Tourism Vancouver Island (KW) - Page 21

Letter dated March 2, 2006 requesting proposals to host the "Tourism Vancouver Island Conference and Annual General Meeting 2007".

5.           Westcoast Career Centre (HC) - Page 35 

Letter dated March 2, 2006 providing information about the community based employment assistance services the organization provides and requesting a letter of support from Council.

6.           Move for Health Day  (KW) - Page 37 

Invitation for local governments to participate in the 2006 Move for Health Day event on May 10 by organizing a noon hour walk for City employees led by the Mayor and registering the City's participation and number of participants on the BC Recreation and Parks Association website.

7.           Pelmorex (CS) - Page 38

Letter dated March 9, 2006 requesting Council's support in its application to the CRTC (Canadian Radio-television and Telecommunications Commission) for an All Channel Alert Service, an emergency warning system that alerts Canadians of local emergencies threatening life or property with a message on their television screens.           

F.        INFORMATIONAL CORRESPONDENCE

1.           Stephen Ashton, owner of the Red Crow Inn, Tofino BC - Page 40

Email dated March 1, 2006 providing a copy of the February 25, 2006 news release opposing lifting the moratorium that bans drilling for oil off the West Coast of Vancouver Island.

2.           Municipal Finance Authority - Page 42

Memorandum dated February 27, 2006 advising that the Municipal Finance Authority of BC's credit rating has been downgraded from AAA to AA+.

3.           Union of British Columbia Municipalities (UBCM) - Page 46

Memorandum dated March 3, 2006 providing information regarding the preparation of resolutions and the procedures employed by the UBCM Resolutions Committee in categorizing resolutions for the UBCM Convention.

(Note:  Deadline for receipt of resolutions is June 30, 2006.)

4.           RCMP - Page 56

Letter dated February 24, 2006 advising that the RCMP Musical Ride is tentatively scheduled to visit BC in 2009 and Port Alberni will be considered to host the event.

That Informational Correspondence items numbered 1 through 4, be received and filed.

1.           City Clerk - Verbal Report from the Public Hearing held at 6:00 pm regarding Bylaw No. 4625, 4626 and 4627 (CM)

That the verbal report of the Public Hearing held March 13, 2006 at 6:00 pm be received.

2.           "Zoning Amendment No. 46 (4833 Southgate Road - Alberni Design Associates) Bylaw No. 4625" (CM)

That "Zoning Amendment No. 46 (4833 Southgate Road - Alberni Design Associates) Bylaw No. 4625" be read a third time.

3.           "Zoning Amendment No. 47 (East end of Roger Street - City of Port Alberni) Bylaw No. 4626" (CM)

              That "Zoning Amendment No. 47 (East end of Roger Street - City of Port Alberni) Bylaw No. 4626" be read a third time.

4.           "Zoning Text Amendment No. T24 (Building Height & Number of Storeys) Bylaw No. 4627" (CM)

That "Zoning Text Amendment No. T24 (Building Height & Number of Storeys) Bylaw No. 4627" be read a third time.

That "Zoning Text Amendment No. T24 (Building Height & Number of Storeys) Bylaw No. 4627" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4627.

5.           "Zoning Amendment No. 41 (2151 11th Avenue - Vandermolen) Bylaw No. 4615" (CM) - Page 57

Report from the City Planner dated March 5, 2006 advising that conditions for adoption of the Bylaw No. 4615, including preliminary layout approval, have been met and recommending that the Bylaw be given final adoption.

That "Zoning Amendment No. 41 (2151 11th Avenue - Vandermolen) Bylaw No. 4615" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4615.

1.           Accounts (HC)

              That the certification of the Director of Finance dated March 13, 2006 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

2.           Engineering and Public Works (JM) - Page 58

Monthly report from the Engineering and Public Works Department providing information about departmental operations in February 2006.

3.           Planning (CM) - Page 59                

Monthly report from the City Planner providing information about departmental operations in February 2006.

4.           Fire Department (CS) - Page 60

Monthly report from the Fire Department providing information about departmental operations in February 2006.

5.           Alberni Valley Museum and Heritage Commission  (IP) - Page 62

Minutes from the Alberni Valley Museum and Heritage Commission meeting held March 1, 2006.

6.           Director of Finance - Audit Committee Minutes (HC) - Page 64

That the minutes of the February 13, 2006 Audit Committee Meeting and the January 2006 financial statement, be received

7.           Administrative Assistant - Boundary Expansion (CM) - Page 93

Report dated March 8, 2006 advising that the necessary advertising requirements to incorporate property at the end of Argyle Street into City boundaries, by request of the property owners, are complete, and requesting Council's approval to proceed with the next steps for boundary expansion.

That staff request the Minister of Community Services to proceed with the extension of the City's boundaries to include Lot 7, District Lot 132, Alberni District, Plan 2961.

8.           City Engineer - Change of Capital Water Project (JM) - Page 97

Report dated March 7, 2006 requesting a change to the 2006 Capital Water Budget by replacing the water main renewal project at Beaufort Street, May to East with a new project replacing a cast iron water main with PVC water main at Bute Street, 11th Avenue to Anderson.

That the report from the City Engineer dated March 7, 2006 recommending a change to the Capital Water Project by replacing the water main renewal project at Beaufort Street, May to East with a new project replacing a cast iron water main with PVC water main at Bute Street, 11th Avenue to Anderson, be received and Council concur with the request.

9.           Director of Finance - Mileage Allowance Rates (HC) - Page 98

Report dated March 8, 2006 responding to Council's request to review the City of Port Alberni's mileage allowance rate paid to staff and Council for use of personal vehicle for work-related travel outside of City boundaries, providing allowance per kilometre information from other municipalities and recommending that the rate be increased from $0.39 to $0.46 per kilometre.

That the report from the Director of Finance dated March 8, 2006 recommending an increase in the mileage allowance rate paid to staff and Council for use of personal vehicle for work-related travel outside of City boundaries from $0.39 to $0.46, be received and Council concur with the recommendation.

10.         City Engineer - Replacement of Lagoon Aerators (JM) - Page 99

Report dated March 7, 2006 requesting authorization for replacement of three sewer lagoon aerators, noting that two quotations have been received, and recommending purchase of the aerators from Midan Industries for $83,492.10 plus GST and two blower kits from SOS Environmental for $7,329.90 plus GST, total $90,822.00 plus GST with funds from the Capital Sewer Budget.

That the report from the City Engineer dated March 7, 2006 requesting authorization to purchase three aerators from Midan Industries for $83,492.10 plus GST and two blower kits from SOS Environmental for $7,329.90 plus GST, total $90,822.00 plus GST with funds from the Capital Sewer Budget, be received and Council concur with the request.  

11.         Administrative Assistant - Minutes from the March 6, 2006 Special Meeting of Council (HC) - Page 109

(Note:  Presentations made by Panel members and input received from the Public are in the Reading File.) 

That the minutes from the Special Council Meeting held Monday, March 6, 2006 at 7:00 pm in the Dogwood Room at Echo Centre, for facilitated public input on the City of Port Alberni Five Year Financial Plan, be received.

12.         Mayor's Report 

13.         Councillors' Reports

J.        QUESTION PERIOD

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 K.        OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

  L.        ADJOURNMENT

 That the meeting adjourn at      pm.