A G E N D A
REGULAR MEETING OF COUNCIL
MONDAY, JUNE 12TH, 2006 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
PRESENT:
A. APPROVAL OF AGENDA (including introduction of late items)
B. ADOPTION OF MINUTES
Regular Council Meeting held May 23rd, 2006.
C. DELEGATIONS
1. Don Jones – Duncan Sabine Collyer Partners (HC) – Page 11
In attendance to present the Audited Financial Statements for the year 2005.
That the Auditor’s Report (in regard to the 2005 Audited Financial Statements), be received.
2. Jen Granneman – Wilde Youth (CM) – Page 15
To thank City Council for honouring and recognizing the Lesbian, Gay, Bisexual,
Transgendered local community and requesting June 23, 2006 be proclaimed as
"Pride Day" in Port Alberni.
That the correspondence from Wilde Youth be received and the day proclaimed as requested.
3. Port Alberni International Twinning Society (CM) – Page 16
To discuss the Abashiri Twinning event on June 17,18 and 19 and requesting that June 12-19 be proclaimed as “Abashiri Week”in Port Alberni.
That the letter be received and the week be proclaimed as requested.
D. PROCLAMATIONS
1. Port Alberni Toy Run (HC) – Page 17
Letter dated June 1, 2005 requesting that September 10 to 18, 2005 be proclaimed as "Toy Run Week" in Port Alberni and inviting Council members to attend the Toy Run event at Glenwood Centre on Saturday, September 16.
That the letter be received and the week proclaimed as requested.
E. CORRESPONDENCE FOR ACTION
1. Kristi Dobson - Canadian Cancer Society Relay for Life (HC) - Page 18
A letter dated May 24, 2006 from Kristi Dobson requesting a 1 night exemption to the noise bylaw to accommodate continued entertainment for their June 23rd-24th fundraising event at Bob Dailey Stadium. (Note: Approval was granted in 2005)
That the letter be received and the request to waive the provisions of the Noise Bylaw for the night of June 23, 2006 be approved subject to notification being provided to local residents.
2. Coalition of Child Care Advocates of BC – BCGEU (CM) – Page 19
A letter dated May 23, 2006 requesting that Council call on the Federal and Provincial Governments to honour the commitment to build a quality, accessible and affordable child care system that benefits BC families.
That the City of Port Alberni write a letter to the federal government urging that they maintain their commitment to the Federal Early Leaning and Childcare Agreement and further that the City write a letter to the province encouraging them to be more proactive in opposing the elimination of a national childcare program.
3. Chamber of Commerce Alberni Valley Opportunity Magazine (HC) - Page 22
A report from the Administrative Assistant dated May 30, 2006 advising that the Alberni Valley Chamber of Commerce has requested an investment of $1000 to help cover costs for the 2006 production of "Valley of Opportunity" magazine. (Note: Publication in Council’s “Reading File”)
That the report be received and Council concur with the request to provide $1,000 to the AV Chamber of Commerce to assist with publication of the Valley of Opportunity Magazine.
4. Senate Canada (HC) - Page 24
Letter from Senator Mac Harb advising that he has tabled a motion calling on the Government to make Canada smoke free in all workplaces and public spaces under federal jurisdiction and requesting Council’s support and views on the issue.
5. Nuu-chah-nulth Tribal Council – Annual BC Elders Gathering (CM)-Page 27
Letter dated May 31, 2006 requesting that the City sponsor the facility rentals for the Annual BC Elders Gathering to be held at the Alberni Valley Multiplex July 18 – 20th in the amount of $5,569.00. ($887.51 left in 2006 Grants in Aid)
That the remaining 2006 Grants in Aid funds ($887.51) be allocated to the Nuu-chah-nulth Tribal Council to assist with facility rentals for the BC Elders Gathering, July 18 – 20th.
6. Alberni Valley Chamber of Commerce – Community Tourism Foundations Marketing Program (HC) – Page 28
Letter dated May 29, 2006 requesting a letter of support for their application to Tourism BC for support in tourism marketing for the valley through a program entitled “Community Tourism Foundations Marketing Program”.
That the letter be received and Council provide a letter of support as requested.
7. Ministry of Community Services – China Creek Watermain Replacement Contract (JM) – Page 29
A letter dated May 31, 2006 enclosing an agreement between the City of Port Alberni and the Province of British Columbia, Ministry of Community Services for the China Creek Watermain replacement (Source Main) Phase 1 Project No. 4108.
That the Mayor and Clerk be authorized to sign the Agreement with the Province of British Columbia for the China Creek Watermain replacement (Source Main) Phase 1 Project No. 4108 for return to the Ministry of Community Services.
8. UBCM – Community Energy Association – 2006 Energy Aware Award (JM) – Page 30
Facsimile received June 5, 2006 inviting local government to participate in the 2006 Energy Aware Award competition.
That the invitation be referred to the City Engineer for comment.
9. Alberni-Clayoquot Regional District – Alberni Valley Hotel Tax(CM)–Page 33
Letter dated June 8, 2006 enclosing their “in progress” Bylaw E1048 which will authorize a hotel tax within the Alberni Valley and request that Council adopt the following resolution:
That Council consent, on behalf of the electors of the City of Port Alberni, to adoption of the Alberni-Clayoquot Regional District’s proposed Bylaw E1048, cited as the “Alberni Valley Hotel Room Tax Service Establishment Bylaw No. E1048, 2006”
F. INFORMATIONAL CORRESPONDENCE
1. Association of BC Forest Professionals – Page 36
A letter dated May 10, 2006 enclosing the 2007 Forest Capital Nomination Package noting that the deadline for applications is November 15, 2006.
2. Hockeyville 2006 – Page 39
Letters received from the City of Abashiri, Town of Comox, City of Duncan, Village of Gold River, District of Kitimat, Town of Lake Cowichan, District of Lantzville, District of Logan Lake, Regional District of Mount Waddington, City of Nanaimo, Regional District of Nanaimo, Municipality of North Cowichan, District of North Saanich, District of Oak Bay, Village of Port Alice, District of Port Hardy, Village of Sayward, City of Terrace, District of Tofino, the District of Ucluelet and Dr. James Lunney, MP, providing support for Port Alberni’s Hockeyville 2006 application.
3. UBCM – Crystal Meth Funding Application – Page 60
A letter dated May 23, 2006 advising of the approval of the City’s request for funding for the Crystal Methamphetamine program in the amount of $10,000.
4. Minister of Small Business and Revenue – Property Tax Deferment–Page 63
A letter dated May 18, 2006 providing information regarding the provincial Property Tax Deferment Program, designed to assist seniors to manage their housing costs. (Note: Brochure in Council’s “Reading File”)
5. Minister of Finance – Page 64
A letter dated May 18, 2006 providing an update with regards to its commitments to the BC Competition Council’s preliminary recommendations and providing assurance that if changes are considered that would impact municipal taxation revenues, affected local governments and the UBCM will be consulted before final decisions are made.
6. Smart Growth BC– Page 65
A letter dated May 18, 2006 enclosing their 2005 Annual Report and the executive summary of their leading edge report and “Promoting Public Health through Smart Growth” and announcing the launch of their newest program “SmartGrowth Advisory Services”. (Note: Publications in Council’s “Reading File”)
7. Ministry of Attorney General – Page 66
Letter from the Assistant Deputy Attorney General in response to Council’s request for a strong deterrent to be reflected in future sentencing outcomes in Port Alberni Law Courts and providing information regarding the sentencing aspect of our legal system. (City’s letter attached)
8. Bread of Life Centre – Page 70
Letter received May 23, 2006 inviting City Council and Employees to a Dinner and Silent Auction on June 16th.
9. Association of Mineral Exploration BC – Page 72
Letter dated May 18, 2006 enclosing the 2006 annual brochure titled “Mineral Exploration and Mining - The Good News in BC”. (Note: Publication in Council’s “Reading File”)
10. Minister of Community Services – Page 73
Letter received June 12, 2006 providing a copy of “Facing the Challenge of Industry Closure: Managing Transition in Rural Communities” and inviting feedback on the report content and possible directions for their future work to support sustainable communities. (Note: Publication in Council’s “Reading File”)
11. Union of BC Municipalities – BC Energy Plan Renewal – Page 75
Memo received from the Community Economic Development Committee advising that the Committee is preparing a submission for the electricity and alternative energy component of the Energy Plan and requesting input. (The deadline for comments is June 15, 2006.)
12. Union of BC Municipalities – UBCM Resolutions – Page 76
Memo dated June 1, 2006 advising that the 2006 Resolutions Deadline is June 30.
13. Office of the Premier – Bill 30 – Page 77
A letter dated June 5th, 2006 thanking Council for its input regarding Bill 30, the “Miscellaneous Statutes Amendment Act” and advising that the amendments to the “Utilities Commission Act” will serve to clarify the intent of the Act, help foster investor confidence for independent power producer projects in British Columbia and diversify energy supplies through a one decision maker process, similar to other development approvals.
14. Union of BC Municipalities – Page 79
An email dated June 7th, 2006 inviting submissions to the 2006 Community Excellence Awards program.
That Informational Correspondence items numbered 1 through 14, be received and filed.
G. UNFINISHED BUSINESS NIL
H. BYLAWS
1. City Clerk – May 23rd Public Hearing Report (CM) - Page 88
That the report of the Public Hearing held May 23rd, 2006 be received and filed.
2. Zoning Amendment No. 48 (3911 – 11th Avenue – Fraser & Shannon), Bylaw No. 4631 (CM) - Page 96
That the report from the City Planner dated June 5, 2006 be received and that Zoning Amendment No. 48 (3911 – 11th Avenue – Fraser & Shannon), Bylaw No. 4631 be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4631.
3. Alexandra Pazitch – "Animal Control and Pound Bylaw, No. 4593" (CS) - Page 97
An email dated May 23, 2006 from Alexandra Pazitch providing comments and suggestions regarding proposed “Animal Control and Pound Bylaw, No. 4593”.
That the email from Mrs. Pazitch regarding proposed “Animal Control and Pound Bylaw, No. 4593”, be received.
4. Canada Post – "Animal Control and Pound Bylaw, No. 4593" (CS) – Page 98
An email dated May 24, 2006 from Wayne Stremel of Canada Post in support of the bylaw as provided to them on April 20, 2006.
That the email from Mr. Stremel supporting the proposed “Animal Control and Pound Bylaw, No. 4593”, be received.
5. Director of Parks & Recreation – Fees & Charges Bylaw (CM) - Page 99
That the report from the Director of Parks and Recreation outlining the "Recreation Facilities Fees and Charges Bylaw No. 4635, 2006" be received.
That "Recreation Facilities Fees and Charges Bylaw No. 4635, 2006" be now introduced and read a first time.
That "Recreation Facilities Fees and Charges Bylaw No. 4635, 2006" be read a second time.
That "Recreation Facilities Fees and Charges Bylaw No. 4635, 2006" be read a third time.
6. Director of Parks & Recreation – Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw No. 4636 (CM) - Page 109
That "Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw 4636" be now introduced and read a first time.
That "Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw 4636" be read a second time.
That "Parks & Recreation Capital Reserve Bylaw, Amendment No. 1, Bylaw 4636" be read a third time.
7. Director of Parks & Recreation – Parkland Acquisition Reserve Fund Establishment Bylaw (CM) - Page 111
That "Parkland Acquisition Reserve Fund Establishment Bylaw" be now introduced and read a first time.
That "Parkland Acquisition Reserve Fund Establishment Bylaw" be read a second time.
That "Parkland Acquisition Reserve Fund Establishment Bylaw" be read a third time.
8. City Planner - Advisory Planning Commission (CM) – Page 112
That the summary report of the May 25, 2006 meeting of the Advisory Planning Commission be received. (Note: City Planner’s report attached, background material provided in Council’s “Reading File”.)
Zoning Amendment No. 49 (3945 Johnston Road - Aimi Holdings)
Bylaw No. 4634 (CM) – Page 114
That “Zoning Amendment No. 49 (3945 Johnston Road – Aimi Holdings), Bylaw No. 4634” be now introduced and read a first time.
That “Zoning Amendment No. 49 (3945 Johnston Road – Aimi Holdings), Bylaw No. 4634” be read a second time.
Setting a Public Hearing for Bylaw No. 4634 (CM)
That Zoning Amendment No. 49 (3945 Johnston Road – Aimi Holdings), Bylaw No. 4634” be advanced to a Public Hearing on June 26, 2006 at 6:00 pm in the Council Chambers at City Hall.
I. REPORTS
1. Accounts (HC)
That the certification of the Director of Finance dated June 12, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.
2. Engineering and Public Works (JM) – Page 132
Monthly report from the Engineering and Public Works Department providing information about departmental operations in May 2006.
3. Planning (CM) – Page 134
Monthly report from the City Planner providing information about departmental operations in May 2006.
4. Fire Department (CS) – Page 135
Monthly report from the Fire Department providing information about departmental operations in April and May 2006.
5. Director of Finance - Statement of Financial Information (HC) – Page 137
Report dated May 31, 2006 providing the Statement of Financial Information for the year ended December 31, 2005.
That Council for the City of Port Alberni approve all the statements and schedules included in the Statement of Financial Information, produced under the Financial Information Act for the year 2005, as outlined in the Director of Finance's May 31, 2006 report.
6. Committee for Approval of Public Events (CAPES) (CS) – Page 146
Report from the City Clerk regarding CAPES May 15, 2006 meeting to consider 2006 applications for Special Events.
That the report be received and that the recommendations be approved.
7. Manager of Information Services – Equipment Purchase (HC) – Page 149
Report dated June 7, 2006 requesting to purchase a new IBM AS/400 server for the City-wide network at a cost of approximately $75,000 + taxes if shipped before June 30, 2006. ($170,000 allocated in ERRF fund for this expense)
That the report be received and the request to purchase an IBM AS/400 server at a cost of $75,000+taxes, with funds coming from the ERRF fund, be approved.
8. Rodent Infested Home at 4135 Hollywood Street – Page 150
Report from the City Clerk dated June 7, 2006 regarding the Rodent Infested Home at 4135 Hollywood Street.
That Council for the City of Port Alberni confirm that its direction of
April 10, 2006 regarding the nuisance declared of the residence located at 4135 Hollywood Street, Port Alberni, British Columbia, legally described as Lot 14, District Lot 1, Alberni District, Plan 11734, PID 001-767-755, is complete and staff proceed with charging the expenses of the remedial work to the owner.
J. QUESTION PERIOD
K. OTHER COMPETENT BUSINESS
(Including Motions and Notice of Motions)
L. ADJOURNMENT
That the meeting adjourn at pm.