A G E N D A
REGULAR MEETING OF COUNCIL
MONDAY, JULY 24, 2006 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
PRESENT:
A. APPROVAL OF AGENDA (including introduction of late items)
B. ADOPTION OF MINUTES - Page 1
Regular Council Meeting held July 10th, 2006 at 7:00 pm and Annual Meeting held July 12th, 2006 at 7:00 pm.
C. DELEGATIONS
1. Tim Pley - Diploma Presentation
Mayor to present Tim Pley, Deputy Fire Chief, his diploma in Public Sector Management from the University of Victoria.
D. PROCLAMATIONS NIL
E. CORRESPONDENCE FOR ACTION
1. Vancouver Island Regional Library (IP) - Page 11
Letter dated June 28, 2006 advising that the VIRL Board passed a motion supporting the Vancouver Public Library’s Resolution, which recognizes the provincial government’s ongoing funding of public libraries, by sending letters to VIRL municipalities and regional districts recommending they support this Resolution at UBCM.
That the letter be received and Council support the Vancouver Public Library’s Resolution, which recognizes the provincial government’s ongoing funding of public libraries at the UBCM Convention in Fall 2006.
2. Vancouver Island Regional Library (IP) - Page 14
Letter dated July 6, 2006 advising that the VIRL Board passed a motion that the VIRL write the Minister of Finance and the Minister of State in support of the establishment of a new National Infrastructure Program with public libraries as eligible organizations for the distribution of federal infrastructure funding, and that the member municipalities and regional districts be encouraged to also support this by writing similar letters of support, with copies to the Federation of Canadian Municipalities.
That the letter be received and Council write the Minister of Finance and the Minister of State in support of the establishment of a new National Infrastructure Program with public libraries as eligible organizations for the distribution of federal infrastructure funding.
3. Vancouver Island Regional Library (IP) - Page 18
Letter dated July 11, 2006 advising that the VIRL Board passed a motion that the Board send letters to all British Columbia municipalities and regional districts suggesting that they ask the provincial government to increase the Library Operating Grants.
That the letter be received and Council write a letter to the provincial government requesting an increase to the Library Operating Grant.
4. Squamish – Lillooet Regional District (HC) - Page 19
Letter dated July 5, 2006 advising that the Board of the Squamish-Lillooet Regional District has approved the allocation of $30,000 to engage a public relations firm to promote public awareness of the effects of the recent amendment of the Utilities Commission Act by Bill 30 and request that Municipalities and Regional Distrist Boards consider a financial contribution.
That the letter from the Squamish-Lillooet Regional District dated July 5, 2006 be received.
5. Jim Sinclair, President, BC Federation of Labour (JM) - Page 20
Email dated July 7, 2006 with regards to raw log exports and Ottawa’s decision to push through a softwood lumber agreement and how it will affect the future of BC’s resource communities and requests that Council seek a strong position by the UBCM against raw log exports and implementation of the softwood lumber agreement. (Note: Two Briefs in the “Reading File”)
That the information from the BC Federation of Labour be received and Council support the position against both raw log exports and the implementation of the softwood lumber agreement through the UBCM.
6. Alberni District Fall Fair Association (JM) - Page 21
Letter dated July 2, 2006 requesting permission to close City streets on the Fall Fair Parade route Saturday, September 9th and inviting the Mayor and Council to participate in the parade as well as the Logger Sports events on September 10th and say a few words on the City’s behalf.
That the request to close City streets along 10th Avenue from Burde Street to the Fair Grounds from 11:00 am to the conclusion of the parade on Saturday, September 9th, 2006, be received and Council concur with the request subject to the City’s stated road closure conditions and that all available Councillors participate in the event.
7. Union of BC Municipalities – Urban Forum Workshop (HC) - Page 22
A memo received July 13, 2006 requesting that the City consider and submit topics for discussion for the upcoming “Urban Forum” workshop on October 24th in Victoria as part of the 2006 UBCM Convention. (Suggestions must be received by September 15th).
8. Sunbird Disposal - Recycling (JM) - Page 24
Letter received from Pamela Day expressing her concerns over the lack of a suitable recycling program in Port Alberni, a letter from Sunbird Ventures Inc. dated July 19, 2006 describing their recycling operation, the challenges facing them and requesting financial support to continue the recycling service and a report from the City Engineer recommending that the City enter into an Agreement with Sunbird Ventures Inc. for a period of one year.
That the following recommendations be approved:
(a) That the letter from Sunbird Ventures Inc. be received.
(b) That the City Engineer’s report dated July 19, 2006 be received.
(c) That the City enter into a revised agreement with Sunbird Ventures
Inc. to provide recycling service levels outlined in their letter at a
total cost of $5,300 per month for a period of one year with
additional funding for 2006 ($20,000) allocated from contingency.
(d) That the Alberni-Clayoquot Regional District be encouraged to
participate in the recycling service.
(e) That the letter from Pamela Day be received and staff be directed
to provide a response to her concerns.
F. INFORMATIONAL CORRESPONDENCE
1. City of Abashiri – Mayor Osamu Oba - Page 31
Letter dated June 27, 2006 expressing appreciation for the City’s support of the twinning and hospitality provided during their recent visit to Port Alberni.
2. Union of BC Municipalities - Page 32
Memo dated June 28, 2006 announcing that the provincial Cabinet has approved the revision of the UBCM Act to bring it up to date in terms of its language and structure and providing a copy of the statute revision.
3. Union of BC Municipalities - First Nations Summit - Page 38
Letter dated July 11, 2006 providing a copy of the summary report of the 2006 Community to Community Forum report titled Moving from Dialogue to Partnership: Exploring Innovative Local Government-First Nation Partnerships, held March 10, 2006 in Vancouver. (Note: Summary Report in the “Reading File”)
4. Union of BC Municipalities – Supreme Court of Canada Ruling - Page 39
Memo dated July 26, 2006 in regards to a judgement from the bench that municipal employees providing support services to RCMP detachments do not have to be federal public servants employed under the Public Service Employment Act.
5. Ministry of Community Services and Minister Responsible for Seniors’ and Women’s Issues - Page 41
Fax dated July 14, 2006 explaining the 2006 grant allocations for the Small Community grant program and providing details of the new grant allocation for our Municipality.
6. Industrial Tax Rates
(a) Municipality of Whistler - Page 45
Letter dated July 10, 2006 indicating receipt of the City’s letter regarding municipal taxation of Class 4, Major Industrial Lands. (Note: Copy of the City’s letter of June 13, 2006 attached)
(b) Village of Port Alice - Page 48
Letter dated July 5, 2006 providing a copy of the Village of Port Alice’s resolution to petition the Government of BC to abide by its legislative commitments and principles and reject any and all consideration of a restriction or municipal taxation of Class 4, Major Industrial Lands.
(c) City of Surrey - Page 49
Letter dated June 27, 2006 indicating receipt of the City’s letter regarding municipal taxation of Class 4, Major Industrial Lands.
(d) District of Sparwood - Page 50
Copy of a letter dated July 13, 2006 supporting the Town of Esquimalt’s resolution urging the Provincial Government to reconsider any decision to place a “cap” on Class 4, Heavy Industrial lands.
(e) City of Prince Rupert - Page 57
Letter dated July 13, 2006 endorsing the City of Port Alberni’s position regarding Class 4, Major Industrial Lands.
7. Catalyst Mill Employees – Industrial Taxation - Page 58
Various emails received from Catalyst Mill employees regarding the issue of industrial taxation.
8. Port Alberni Fire Department - Page 76
Copy of a letter from the Fire Chief to the Integrated Preparedness – Provincial Emergency Program outlining the City of Port Alberni’s use of the Provincial Tsunami Grant of $20,000.00.
That Informational Correspondence items numbered 1 through 8 be received and filed.
G. UNFINISHED BUSINESS
1. City Engineer – Pacific Rim Construction Schedule (JM) - Page 79
A report dated July 19, 2006 advising that a construction schedule has not yet been received from Barclay Capital for the remaining offsite works at the Pacific Rim Centre. (Note: Copy of City Engineer’s letter to Barclay Capital attached).
H. BYLAWS
1. Bylaw No. 4638 Fire Regulation Bylaw, Amendment No 3, (CS) - Page 81
A report from the Fire Chief dated July 17, 2006 recommending Council’s consideration of adopting an amendment to the Fire Regulation Bylaw authorizing the Fire Chief or his designate to exercise all of the powers of the Fire Commissioner under Section 25 of the Fire Services Act.
That the report from the Fire Chief be received.
That "Bylaw No. 4638, Fire Regulation Bylaw, Amendment No. 3" be now introduced and read a first time.
That "Bylaw No. 4638, Fire Regulation Bylaw, Amendment No. 3" be read a second time.
That "Bylaw No. 4638, Fire Regulation Bylaw, Amendment No. 3" be read a third time.
2. Bylaw No. 4614 Development Application Notice Bylaw (CM) - Page 85
A report from the City Planner dated July 18, 2006 regarding preparation of a Notice Bylaw for Official Community Plan and Zoning Amendment applications.
That the report from the City Planner be received.
That “Bylaw No. 4614, Development Application Notice” be introduced and read a first time.
That “Bylaw No. 4614, Development Application Notice” be read a second time.
That “Bylaw No. 4614, Development Application Notice” be read a third time.
3. Zoning Text Amendment No. T20 (Liquor, Wine and Beer Store – 4850 Beaver Creek Road) Bylaw No. 4594 (CM) - Page 93
A report from the City Planner dated July 19, 2006 regarding Zoning Text Amendment No. T20 (Liquor, Wine and Beer Store – 4850 Beaver Creek Road) Bylaw No. 4594 which has received first, second and third readings. (Note: colour photos in the Reading File)
That the report from the City Planner be received and Council concur with
the recommendation that the applicant be required to meet the full conditions set by City Council and submit adequate plans to fully pave the
parking lot off Alexander Road and plans to curb and gutter along the
Alexander Road frontage from the parking lot to Beaver Creek Road and
security be provided before final adoption of the bylaw is considered by
City Council.
I. REPORTS
1. Accounts (HC)
That the certification of the Director of Finance dated be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.
2. Engineering (JM) - Page 104
Monthly report from the City Engineer providing information about current departmental operations.
3. RCMP (CS) - Page 106
Monthly report from the RCMP providing information about current departmental operations.
4. Parks & Recreation (KW) - Page 108
Monthly report from the Director of Parks & Recreation providing information about current departmental operations.
5. Alberni Valley Museum (IP) - Page 109
Monthly report from the Director of the Alberni Valley Museum providing information about current departmental operations.
6. Director of Finance – Audit Committee Minutes (HC) - Page 110
That the minutes of the July 10, 2006 Audit Committee Meeting, be received.
7. Administrative Assistant – Liquor License Application – Coasters Brew Pub (HC) - Page 151
Report from the Administrative Assistant dated July 18, 2006 regarding the
response to the advertised “Notice for Public Comment” for the Liquor License
Application from Brooke and Karen George for Coasters Brew Pub located at
5425 Argyle Street, and recommending that the Liquor License Application be
forwarded to the Liquor Control and Licensing Branch (LCLB) with the following
resolution. (Please Note: The resolution has been drafted to address the issues
required by the LCLB. Any comment from Council on the Liquor License Application should be reflected in the resolution adopted.)
That Council for the City of Port Alberni recommends the issuance of the Liquor Primary License for The Coasters Brew Pub with a person capacity of 135 and that this be communicated to the Liquor Control and Licensing Branch along with the following response to their criteria:
a) Location
The subject facility is located within the Alberni Harbour Quay, a popular tourist area and is adjacent to industrial and retail businesses. The facility is removed from residences and is considered suitable for the type of establishment proposed.
b) Proximity
The train station is located within a block of the facility. The steam train runs from this location on a seasonal basis.
c) Person Capacity and Hours
The maximum person capacity of 135 is suitable. The hours of operation from 11:00 a.m. to 12:00 p.m. daily do not extend beyond those of existing licensed establishments within the community.
d) Market Focus
The establishment targets middle and upper-middle class patrons over the age of 30 and will be designated non-smoking.
e) Traffic, Noise, Parking and Zoning
Zoning is compatible with the proposed use (W1 - Waterfront Commercial District). Under the zoning, no off-street parking is required. 15 parking spaces are available on site; street parking is available within the Harbour Quay area and parking lots are located in close proximity. Most of the increase in traffic is expected to be in the evening hours which will have minimal impact on other businesses. With limited residential component in the area, noise is not expected to be an issue.
f) Population Trends
This facility and existing establishments will not be seriously affected by population projections.
g) Socio economic
Because of the targeted clientele and a growing tourism industry, no detrimental socio-economic factors are anticipated.
h) Community Impact
Approval of this licence will provide an alternate social venue for local residents in a pleasing waterfront location and will help to attract locals and tourists alike to the downtown waterfront area
i) Views of the residents
Copies of all input received is copied and provided to the Liquor Control and Licensing Branch. Public input was solicited with two display advertisements placed in the Alberni Valley Times, June 30th and July 7th, 2006. Notice was delivered to all premises within a 75 metre radius of the facility and at City Hall.
j) Comments with respect to the community input received, if any.
8. Fire Chief – UBCM Resolution Support (CS) - Page 160
Report from the Fire Chief dated July 12th, 2006 requesting that Council support the City of Surrey’s resolution that the UBCM call on the provincial government to amend the Insurance (Motor Vehicle) Act to administer “Fire Department charges” through the Mandatory Basic Autoplan Coverage, to ensure municipalities are compensated for providing auto extrication services. (Note: Discussion paper in “Reading File”).
That the Fire Chief’s report be received and Council concur with the
request to support the City of Surrey’s resolution regarding compensation
for auto extrication services at the 2006 UBCM Convention.
9. Director of Parks and Recreation – Echo Sunshine Club (KW) - Page 164
Report dated June 20, 2006 from the Director of Parks and Recreation advising
that they have reached an agreement with the Echo Sunshine Club with regard
to the provision of administrative services.
That Council approve Option #4 as noted in the Director of Parks and
Recreation report dated June 20, 2006 and increase the current part-time
Recreation Programmer position to a full-time posting at a cost of
approximately $34,000 per year and adjust the Parks and Recreation
2006-2010 Financial Plan accordingly.
10. Administrative Assistant – Disposition of City Property (CM) - Page 169
Memo from the Administrative Assistant advising that advertising requirements
are now complete and requesting that Council authorize the disposition of City
property at 5265 River Road to Douglas Village Joint Venture.
That Council authorize the sale of Lot 3, Plan 13073, District Lot 11,
Alberni Land District (5265 River Road) to Douglas Village Joint Venture
for $30,000 subject to the conditions outlined in the Contract of Purchase
and Sale Agreement as amended to include registration of a right of way
in favour of the City for drainage purposes.
11. Manager of Information Services – Video Monitoring System Replacement
(HC) - Page 171
Report dated July 17, 2006 requesting to replace the Video Monitoring System at City Hall at the lowest estimate received of $3,999.00 plus taxes with funds to
come from the $7,500.00 amount budgeted for photocopier replacement.
That the report be received and Council concur with the request to replace the Monitoring System at City Hall with a Digital Video Recorder at a cost
of $3,999.00 plus taxes from Coast Technical in Parksville.
12. Mayor's Report
13. Councillors' Reports
J. QUESTION PERIOD
An opportunity for the public and the press to ask questions of the Mayor and Council.
K. OTHER COMPETENT BUSINESS
(Including Motions and Notice of Motions)
L. ADJOURNMENT
That the meeting adjourn at pm.