Feb13

A G E N D A

REGULAR MEETING OF COUNCIL

MONDAY, FEBRUARY 13, 2006 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

B. ADOPTION OF MINUTES

Regular Council Meeting held January 30, 2006 at 7:00 pm.

C. DELEGATIONS

1. Alberni Valley - Hockeyville 2006 Organizing Committee (KW)

Committee members in attendance to make a presentation to Council regarding their proposal to submit an application to the nationwide competition sponsored by Kraft Foods and the CBC to have the Alberni Valley declared as Hockeyville 2006.

2. Communities in Bloom (KW)

Jacob Colyn, Mary Sanh and Mike Carter representing Communities in Bloom.

3. Sgt Willy Laurie, Non Commissioned Officer in Charge of Labour Communications (CS)

Sgt. Willy Laurie in attendance to discuss his role with the RCMP. (At the request of Mayor McRae)

4. Alberni Valley NeighbourLink Society (CS)

Eric Nernberg in attendance to make a presentation to Council regarding the purpose and roles of the Society.

5. Alberni Valley Community School Society (KW)

Sue Nye and Mary Beil representing the Community School Society.

6. Alexandra Pazitch (CS)

Regarding the status of the bylaw to amend the City's animal control bylaw.

D. PROCLAMATIONS

1. The Nature Trust of British Columbia (KW)

Letter dated January 24, 2006 advising that the Nature Trust of BC is a leading non-profit land conservation organization dedicated to the conservation of ecologically significant habitat in BC and is celebrating its 35th anniversary and requesting that Council show support by acknowledging the anniversary as a proclamation. (Note: 2004 Annual report in Reading File.)

That the letter dated January 24, 2006 be received and Council support the Nature Trust of BC by acknowledging their 35th year of incorporation.

E. CORRESPONDENCE FOR ACTION

1. Alberni Valley Minor Hockey Association (KW)

Letter received February 1, 2006 requesting November 17 and 18 as Tag Days for 2006. (Note: Dates are available.)

That the letter received February 1, 2006 be received and the requested preferred Tag Day dates of November 17 and 18 be awarded to the Alberni Valley Minor Hockey Association.

2. West Coast Highlanders Pipe Band (KW)

Letter dated February 3, 2006 requesting October 20 and 21 as Tag Days for 2006. (Note: Dates are available.)

That the letter dated February 3, 2006 be received and the requested preferred Tag Day dates of October 20 and 21 be awarded to the West Coast Highlanders Pipe Band.

3. Ministry of Public Safety and Solicitor General (CS)

Letter dated February 3, 2006 inviting staff and Council to attend an Emergency Management Workshop, jointly sponsored by the Provincial Emergency Program of the Ministry of Public Safety and Solicitor General and the Union of British Columbia Municipalities. The no-fee workshops are be held at various locations throughout BC, February through April 2006.

4. Regional District of Kootenay Boundary (HC)

Letter dated January 31, 2006 advising that its resolution regarding the potential use of mail balloting for non-resident property electors is being forwarded to the Province and requesting that the City consider a similar resolution.

5. Evergreen Exhibitions (JM

Letter dated January 31, 2006 requesting permission to suspend a banner across 10th Avenue near Echo Center from April 28 to May 8, 2006 to promote the Annual Spring Home Show. (Note: The company carries $3 million dollars in liability insurance while the banner is up.)

That the letter from Evergreen Exhibitions Ltd. dated January 31, 2006 requesting permission to suspend a banner across 10th Avenue near Echo Centre from April 28 to May 8, 2006 to promote its annual Home and Leisure Show to be held at the Alberni Valley Multiplex, be received and the request approved.

6. Vancouver Island Economic Developers Association (HC)

Letter dated July 5, 2005 describing the New Marine Frontier Project, a project to attract investment to the Vancouver Island Coastal Region for the shellfish aquaculture industry, and requesting a contribution of $5,000 from the City towards the project.

7. Association of Vancouver Island and Coastal Communities (HC)

Registration forms and information for the upcoming AVICC Annual General Meeting and Convention to be held on April 7 to 9, 2006 in Oak Bay. (Note: Council is requested to confirm who will be attending).

That Councillor(s) _________________________________________ attend the Association of Vancouver Island and Coastal Communities' Annual General Meeting and Convention to be held on April 7 to 9, 2006 in Oak Bay.

F. INFORMATIONAL CORRESPONDENCE

1. Terasen Waterworks

Letter dated January 30, 2006 providing an update of the change in ownership from Kinder Morgan to a consortium consisting of CAI Capital Management Co. and BC Investment Management Corporation and that the ownership change will not affect the quality of service to customers.

2. Cowichan Green Community

Information regarding the Rural Air Quality Forum to be held in Duncan on February 23, 2006.

3. CUPE BC

Letter dated January 25, 2006 providing information regarding privatization of water services and enclosing a recent Ipsos Reid public opinion survey which found three quarters of British Columbians are opposed to privatization and 88% agree that water is a basic public service that should remain in public hands.

(Note: Also included (in the Reading File) is a report entitled "Waves of Regret" regarding lessons learned by communities that have privatized water systems.)

4. Pitch-In British Columbia

Providing information on the 2006 "Operation Clean Sweep" campaign.

5. Vancouver Island Regional Library Board

Providing a copy of the February 2006 News Brief.

6. North Island College

Providing a copy of the Minutes of the Regular Meeting of the North Island College Board of Governors held November 23, 2005.

7. Society for Children and Youth of BC

Letter dated December 2005 providing a copy of the publication entitled "VocalPoint", which provides child and youth advocates with information and research. (Note: VocalPoint in Reading File.)

8. The International Awards for Liveable Communities

Letter dated January 2006 inviting the City to enter the 2006 LivCom Award, a global initiative dedicated to the creation of liveable communities through the awareness, development and exchange of International Best Practice relating to the management of the local environment.

9. Ministry of Environment

Letter dated February 3, 2006 advising that Ministry staff will be contacting the City to determine the progress and offer assistance in developing the implementation of the Riparian Areas Regulation.

10. Association of Vancouver Island and Coastal Communities (AVICC)

Circular calling for nominations for the 2006 AVICC Executive and providing information on the process and procedures and a nomination form.

11. Association of Vancouver Island and Coastal Communities (AVICC)

Circular dated February 6, 2006 advising that the deadline for AVICC resolutions is February 17, 2006.

12. Association of Vancouver Island and Coastal Communities (AVICC)

Circular describing the implementation of the Long Service Awards for the year 2006 for AVICC local government elected officials who have served on a Council or Board for a total of 25 years or more.

That Informational Correspondence items numbered 1 through 12, be received and filed.

G. UNFINISHED BUSINESS NIL

H. BYLAWS NIL

I. REPORTS

1. Accounts (HC)

That the certification of the Director of Finance dated February 13, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.

2. Engineering and Public Works (JM

Monthly report from the Engineering and Public Works Department providing information about departmental operations in January 2006.

3. Planning (CM)

Monthly report from the City Planner providing information about departmental operations in January 2006.

4. Fire Department (CS)

Monthly report from the Fire Department providing information about departmental operations in January 2006.

5. Bylaw Enforcement and Business Licencing (HC)

2005 annual report from the Bylaw Enforcement Officer/Business Licence Inspector.

6. Alberni Valley Museum and Heritage Commission (IP)

Minutes from the Alberni Valley Museum and Heritage Commission meeting held February 1, 2006.

7. City Clerk - January 30, 2006 Public Hearing Report (CM)

That the report of the Public Hearing held January 30, 2006 be received and filed.

8. City Planner - Development Variance Permit No. 55 – 3645 14th Avenue (CM)

Report dated February 6, 2006 from the City Planner for Council to consider the issuance of a Development Permit (No. 55) for 3645 14th Avenue (to vary the side yard setback). (Note: Color copies of photos in the Reading File.)

That the report from the City Planner dated February 6, 2006 regarding proposed Development Variance Permit No. 55, be received and Council proceed with consideration of the Development Variance Permit.

a) Introductory remarks by the Chair - Input received from the public and applicant and comments by staff and Council will form part of the record of input into the Development Variance Permit application.

b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)

c) Correspondence regarding the matter. (Any late correspondence regarding the matter to be read by the Clerk)

1) Barbara Kelpin, letter received December 30, 2005

d) Presentation by the Applicant

e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)

f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)

That Development Variance Permit No. 55 to vary the Bulk and Site Regulations as specified in Section 6.2.3 of Port Alberni Zoning Bylaw No. 4395 as follows:

Vary Section 6.2.3 of Zoning Bylaw No. 4395 - Bulk and Site Regulations - Side Yard Setbacks - Vary the Side Yard Setback from 1.5 meters to 0.8 meters a variance of 0.7 meters),
on the north side of the land legally described as Lot 8, Block 15, District Lot 46, Alberni District, Plan 1064A, be authorized by resolution of the City Council on February 13, 2006.

9. City Planner - Development Variance Permit No. 56 – 3510 Gagne Road (CM)

Report dated February 7, 2006 from the City Planner for Council to consider the issuance of a Development Permit (No. 56) for 3510 Gagne Road (to vary the side yard setback). (Note: Color copies of photos in the Reading File.)

That the report from the City Planner dated February 7, 2006 regarding proposed Development Variance Permit No. 56, be received and Council proceed with consideration of the Development Variance Permit.

b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)

c) Late correspondence regarding the matter (To be read by the Clerk)

d) Presentation by the Applicant

e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)

f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)

That Development Variance Permit No. 56 to vary the Bulk and Site Regulations as specified in Section 6.2.3 of Port Alberni Zoning Bylaw No. 4395 as follows:

Vary Section 6.6.3 of Zoning Bylaw No. 4395 - Bulk and Site Regulations - Side Yard Setbacks - Vary the Side Yard Setback from 3.0 meters to 2.4 meters a variance of 0.6 meters)
on the north side of the land legally described as Lot F, Block 30, District Lot 139, Alberni District, Plan 1562,

and Vary Section 6.6.4.1 of Zoning Bylaw No. 4395 - Conditions of Use Side Yard Setback on a corner lot from 3.5 meters to 3.14 a variance of 0.36 metres

on the south side of the land legally described as Lot F, Block 30, District Lot 139, Alberni District, Plan 1562, be authorized by resolution of the City Council on February 13, 2006.

10. City Planner - Amendment to Development Permit No. 05-01 Pacific Rim Centre Mall (CM)

Report dated February 8, 2006 regarding a proposed amendment to the Development Permit No. 05-01 for the Pacific Rim shopping centre on Johnston Road to accommodate the needs of some of the tenants. Changes are required to elevation, building and roof plans for Buildings F and G with some corresponding changes to the site and landscape plans.

That the report from the City Planner dated February 8, 2006 regarding the proposed amendment to Development Permit No. 05-01 for the Pacific Rim shopping centre on Johnston Road to accommodate the needs of some of the tenants, be received and Council authorize replacement of part of Schedule B development plans of Development Permit No. 05-01 with the following revised development plans:

Site Plan - Drawing No. AO (dated January 25, 2006);

Landscaping Plans - Drawing No. CDL-1, CDL-2 and CDL-3 (dated January 17, 2006);

Building F - Drawing No. A1, A2 and A3 (dated January 25, 2006); and

Building G - Drawing No. A1, A2 and A3 (dated January 25, 2006).

11. City Clerk – SICC Report to Regular Meeting of Council (HC)

Report dated February 9, 2006 reporting the following items:

Council approved the sale of seven acres of City owned property on Roger Street to 609188 BC Ltd. (Parksville Heavy Equipment) for the purchase price of $375,333.

Council advised all proponents for the purchase of Harbour View site that the City will not proceed with the sale pending the completion of the joint City/Port Alberni Port Authority Waterfront Study.

Council approved the sale of 5391 Russell Street to Brian and Evelyn Bradbury for the purchase price of $61,000.

That Council endorse the City Clerk's report regarding the Special in Camera Meeting of January 2006.

12. Alberni Valley Museum Director - Sale of 2005 Street Banners (IP)

Report dated January 26, 2006 requesting Council's authorization to sale the 2005 street banners used in for $45. each and that the proceeds be directed towards the $15,500. cost of the 2006 banners.

That Council authorize the sale of the 2005 street banners for $45. each and the proceeds be used toward the purchase of 2006 banners at a cost of $15,500.

13. Mayor's Report

14. Councillors' Reports

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.