April 10

A G E N D A

REGULAR MEETING OF COUNCIL

MONDAY, APRIL 10, 2006 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

B. ADOPTION OF MINUTES

Regular Council Meeting held March 27, 2006.

C. DELEGATIONS

1. Wesley Guiboche, United Native Nations Local 560 - Alberni Valley

Wesley Guiboche, Executive Director of the United Native Nations Local 560 - Alberni Valley in attendance to have the Mayor draw the winning ticket for the BladeRunners draw and to thank the community for their support.

2. Alberni Valley - Hockeyville 2006 Organizing Committee

In attendance to thank Council for their support of the Hockeyville 2006 application and advise that our community was selected as one of 50 out of 435 applicants through the first round, providing a copy of the application (in Reading File) for Council's perusal and discussing the next steps in the Hockeyville 2006 process.

3. Community Arts Council of the Alberni Valley

Co-chairperson Sharon Hillman and representatives from the Volunteer Spirit Mosaic project to give a brief outline of their project and invite Council to the next Community Day on April 11.

4. Alexandra Pazitch

Requesting to speak to Council regarding Report No. 9 on this agenda.

D. PROCLAMATIONS NIL

E. CORRESPONDENCE FOR ACTION

1. Canadian Association of Home and Property Inspectors (BC) (CAHPI BC)

Letter dated March 28, 2006 providing an update on recent developments in the effort to protect BC homebuyers and encouraging Council's renewed efforts to urge the BC government to listen to and act upon the requests of consumers, communities, Municipal Councils, Chambers of Commerce, and the Union of British Columbia Municipalities to introduce standards for the BC house and property inspection industry.

2. Owners and Residents of 2700 Block of 6th Avenue

Petition signed by owners and residents of the 2700 block of 6th Avenue (between Montrose and Melrose Streets) requesting that the gravel shoulders on both sides of the street be paved.

F. INFORMATIONAL CORRESPONDENCE

1. Community Arts Council of the Alberni Valley

Letter dated March 27, 2006 thanking the City for the 2006 grant-in-aid in the amount of $4,500.

2. Vancouver Island Health Authority

Letter dated March 24, 2006 responding to the Mayor's letter (attached) regarding the collaboration of Dr. Smecher, the SOS Committee and the City to establish a group practice Family Medicine Clinic in the community and advising that VIHA still intends to proceed with a multidisciplinary co-located primary health care clinic for Port Alberni.

3. Christine Bauer

Email dated March 24, 2006 commenting on the tendency of new businesses to relocate to Johnston Road and the art, antique and book stores on 3rd Avenue and Argyle Street and suggesting that if a further community mosaic project is planned that it honour victims of industrial logging accidents.

4. West Coast Environmental Law

Letter dated March 31, 2006 advising of the publications available online to municipalities entitled "Protecting the Working Landscape for Agriculture: A Smart Growth Direction for Municipalities in British Columbia" and "Smart Bylaws Guide".

5. City of Burnaby

Letter dated March 29, 2006 providing a copy of a resolution regarding a bylaw requiring the installation of E-comm wide area radio systems in renovated or newly constructed buildings.

6. British Columbia Recreation and Parks Association

Letter dated March 29, 2006 advising that May 10 is "Move for Health Day", for the purpose of promoting physical activity as a means to healthy living, and encouraging Council to support any events and activities in the community.

7. Rick Hansen Wheels in Motion

Email dated April 4, 2006 attaching information about the Rick Hansen Wheels in Motion event on Sunday, June 11, 2006 and advising they are looking for help to put together a Committee which can recruit participants and host an event in our community.

8. Community Futures Development Corporation of Alberni-Clayoquot (CFDC of A-C)

News release dated April 4, 2006 announcing that CFDC of A-C has provided office space and funding to retain the services of a locations photographer and the Alberni Clayoquot Regional District has announced a $4,500 grant-in-aid to assist the Island North Film Commission with their annual operating costs.

9. The North Shore Family Court and Youth Justice Committee

Information regarding "Journey to Justice", the Annual Provincial Family Court and Youth Justice Committee Conference on April 28 and 29 in Vancouver.

10. Vancouver Island Health Authority

Copy of the new Vancouver Island Health Authority (VIHA) publication, a quarterly update from the CEO, providing information on VIHA updates, accomplishments and "up and coming" plans and projects.

That Informational Correspondence items numbered 1 through 10, be received and filed.

G. UNFINISHED BUSINESS

1. Director of Parks and Recreation - Harbour View Site Improvements

(from February 27, 2006 Regular Council Meeting)

Report dated March 31, 2006 outlining the costs and feasibility of implementing a request from Mr. Gillis to remove trees on private property bordering the Harbour View Site and provide modest improvements including garbage bins and toilets, and recommending that one garbage container be placed close to the gravel parking lot at a cost of approximately $300 for preparation of the site for the container and that the $1,200 cost of annual servicing of the container be added to the operating budget to offset the cost of the new service.

That the report from the Director of Parks and Recreation dated March 31, 2006 be received and that the recommendations to place one garbage container close to the gravel parking lot at a cost of approximately $300. and that $1,200 be added to the operating budget to offset the cost of the new service, be approved.

H. BYLAWS

1. City Clerk - Verbal Report from the Public Hearing held at 6:00 pm regarding Bylaw No. 4622

That the verbal report of the Public Hearing held April 10, 2006 at 6:00 pm be received.

"Zoning Amendment No. 44 (4770 Elizabeth Street - C. Lessard) Bylaw No. 4622"

That "Zoning Amendment No. 44 (4770 Elizabeth Street - C. Lessard) Bylaw No. 4622" be read a third time.

2. "5 Year Financial Plan 2006-2010, Bylaw No. 4629"

That "5 Year Financial Plan 2006-2010, Bylaw No. 4629", be now introduced and read a first time.

That "5 Year Financial Plan 2006-2010, Bylaw No. 4629", be read a second time.

That "5 Year Financial Plan 2006-2010, Bylaw No. 4629", be read a third time.

3. "Council Remuneration and Expenses Bylaw, Bylaw No. 4628"

That "Council Remuneration and Expense Bylaw, No. 4628" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4628.

4. "Portion of Regina Avenue South of Johnston Road Closure and Removal of Dedication Bylaw, No. 4624"

That "Portion of Regina Avenue South of Johnston Road Closure and Removal of Dedication Bylaw No. 4624", be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4624.

5. "Zoning Amendment No. 40 (4710 Maitland Street – Courtney), Bylaw No. 4612"

Report from the City Planner dated April 3, 2006 providing background information on the rezoning application for 4710 Maitland Street, copy of the report of the November 28, 2005 Public Hearing relating to the rezoning, advising that conditions for final adoption of the Bylaw have been met (receipt of a preliminary layout approval letter for the proposed subdivision), and recommending adoption of the Bylaw.

That "Zoning Amendment No. 40 (4710 Maitland Street – Courtney), Bylaw No. 4612", be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4612.

I. REPORTS

1. Accounts

That the certification of the Director of Finance dated April 10, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.

2. Engineering and Public Works

Monthly report from the Engineering and Public Works Department providing information about departmental operations in March 2006.

3. Planning

Monthly report from the City Planner providing information about departmental operations in March 2006.

4. City Clerk - Lease of Unit #16 Alberni Harbour Quay

Report dated April 5, 2006 regarding a proposal from Cindi Wallace to lease Unit #16 at the Alberni Harbour Quay for the purposes of retail sales of arts, crafts and giftware, for a term of one year and at a 2006 rate of $268.57 per month which includes GST and property taxes, under the terms and conditions of the attached lease agreement.

That Council for the City of Port Alberni agree to lease Unit #16 at the Alberni Harbour Quay to Cindi Wallace for a one year term at a 2006 rate of $268.57 per month which includes GST and property taxes, under the general terms and conditions of the lease agreement and the Mayor and Clerk be authorized to sign the agreement.

5. Bylaw Enforcement Officer/Business Licence Inspector - Rodent Infested Home at 4135 Hollywood Street

Report dated April 5, 2006 advising that the owner of the property legally described at Lot 14, District Lot 1, Alberni District, Plan 11734, PID 001-767-755 (4135 Hollywood Street) has not remedied the situation of rodent infestation at the residence as outlined in the City's letter dated March 23, 2006 (copy attached) and requesting that Council declare the residence a nuisance with notice to the owner giving him until midnight April 24, 2006 to remedy the situation or the work will be done by the Municipality or by its authorized agents. (Note: Color photos in Reading File.)

THAT the Council of the City of Port Alberni pursuant to Division 12 of Part 3 of the Community Charter hereby resolves that:

the residence located at 4135 Hollywood Street, Port Alberni, British Columbia, legally described as Lot 14, District Lot 1, Alberni District, Plan 11734, PID 001-767-755 is hereby declared a nuisance; and

the owner of the building is hereby ordered to take the following remedial action by midnight on April 24, 2006:

Seal the home completely to prevent access to rodents, remove all nesting materials, thoroughly and professionally exterminate the rat population within the residence and completely sanitize the residence.

AND BE IT FURTHER RESOLVED that the City Clerk of the City of Port Alberni BE AND IS HEREBY AUTHORIZED in default of such remedial measures being undertaken by the owner, to carry out or have such work carried out and the expense charged to the owner. If unpaid on December 31 in the year in which the work is done, the expense shall be added to and form part of the taxes to be paid on the real property as taxes in arrears or be collected as a debt.

6. City Planner - Development Variance Permit No. 53 – 4200A 10th Avenue

Report dated March 31, 2006 from the City Planner for Council to consider the issuance of the second Development Variance Permit (No. 53) for 4200A 10th Avenue (to vary the side yard setback and the rear yard setback). (Note: Color photos in the Reading File.)

That the report from the City Planner dated March 31, 2006 regarding proposed Development Variance Permit No. 53, be received and Council proceed with consideration of the Development Variance Permit.

a) Introductory remarks by the Chair - Input received from the public and applicant and comments by staff and Council will form part of the record of input into the Development Variance Permit application.

b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)

c) Correspondence regarding the matter. (Any late correspondence regarding the matter to be read by the Clerk)

d) Presentation by the Applicant

e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)

f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)

That Development Variance Permit No. 53 to vary the Bulk and Site Regulations as specified in Section 6.33.3 of Port Alberni Zoning Bylaw No. 4395 as follows:

Vary the Rear Yard setback on the south property line from 9m (29.5 ft) to 4.0 m (13.3 ft), a 5m variance; and

Vary the Side Yard setback on the east property line from 1.5 m (4.9 ft) to 0 m, a 1.5 m variance,

of the land legally described as Strata Lot B, District Lot 1, Alberni District, Strata Plan VIS5964 (4200A 10th Avenue), be authorized by resolution of the City Council on April 10, 2006.

7. City Planner - Development Variance Permit No. 58 – 3805 Redford Street

Report dated March 31, 2006 from the City Planner for Council to consider the issuance of a Development Variance Permit (No. 58) for 3805 Redford Street (to vary the rear yard setback).

That the report from the City Planner dated March 31, 2006 regarding proposed Development Variance Permit No. 58, be received and Council proceed with consideration of the Development Variance Permit.

b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)

c) Correspondence regarding the matter. (Any late correspondence regarding the matter to be read by the Clerk)

d) Presentation by the Applicant

e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)

f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)

That Development Variance Permit No. 58 to vary the Bulk and Site Regulations as specified in Section 6.19.3 of Port Alberni Zoning Bylaw No. 4395 as follows:

Vary Section 6.19.3 of Zoning Bylaw #4395 Bulk and Site Regulations Rear Yard Setback from 6 metres to 4.6 meters, of the land legally described as Parcel A (DD15328W) of Lot 20, District Lot 45, Alberni District, Plan 10370 (3805 Redford Street), be authorized by resolution of the City Council on April 10, 2006.

8. Director of Finance - Annual Transit Operating Agreement

Report dated March 24, 2006 attaching the 2006/07 Annual Operating Agreement between the City of Port Alberni, BC Transit and Western Bus Lines for transit services, for approval by Council. Also attached for information are reports from BC Transit providing a summary of the financial statistics included in the Annual Operating Agreement for the upcoming transit year and an Information and Performance Summary.

That the report from the Director of Finance dated March 24, 2006 be received and Council for the City of Port Alberni approve the 2006/07 Annual Operating Agreement for transit services in Port Alberni.

9. City Clerk - Animal Control and Pound Bylaw

Report dated April 4, 2006 providing background information and an update on the status of the proposed new Animal Control and Pound Bylaw and a copy of letter from Mrs. Alexandra Pazitch relating to the issue.

That the report from the City Clerk dated April 4, 2006 providing background and current status information on the proposed new Animal Control and Pound Bylaw, and letter from Mrs. Alexandra Pazitch regarding the bylaw, be received.

10. Administrative Assistant - Conferences

Report dated April 4, 2006 providing information on conferences that may be of interest to Council and staff and costs of same.

BC Recreation and Parks Association Symposium, April 27 - 29 at the Sheraton Vancouver Wall Centre Hotel and

15th Annual BIA (Business Improvement Areas) BC Conference, May 25 - 27 at the Nanaimo Coast Bastion Inn.

That the report from the Administrative Assistant dated April 4, 2006 providing information about the BC Recreation and Parks Association Symposium and the 15th Annual BIA (Business Improvement Areas) BC Conference, be received.

11. Mayor's Report

12. Councillors' Reports

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.