A G E N D A

SPECIAL MEETING OF COUNCIL

MONDAY, AUGUST 28, 2006 AT 12:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A.        APPROVAL OF AGENDA (including introduction of late items)

B.        ADOPTION OF MINUTES

1.           Regular Council Meeting held August 14, 2006 at 7:00 pm.                                                     

C.        DELEGATIONS               NIL

D.        PROCLAMATIONS       NIL     

E.        CORRESPONDENCE FOR ACTION       NIL

F.        INFORMATIONAL CORRESPONDENCE        NIL

G.        UNFINISHED BUSINESS       NIL

H.        BYLAWS    

1.           "Zoning Amendment No. 44 (4770 Elizabeth Street - C. Lessard) Bylaw No. 4622"  

That "Zoning Amendment No. 44 (4770 Elizabeth Street - C. Lessard) Bylaw No. 4622" be finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4622.

I.          REPORTS

1.         Accounts

              That the certification of the Director of Finance dated August 28, 2006 be received and the cheques numbered                  to            inclusive, in payment of accounts totalling $             be approved.

2.           Director of Finance – Audit Committee Minutes 

That the minutes of the August 14, 2006 Audit Committee Meeting, July 2006 financial statements, and the report from the Director of Finance dated August 22, 2006 responding to questions from the August 14, 2006 Audit Committee Meeting, be received.

3.           City Clerk – Location of Reception for the Temporary Doctors Office – 4711 Elizabeth Street -

              Report from the City Clerk dated August 23, 2006 regarding the temporary doctor’s office at the former Health Unit building at 4711 Elizabeth Street.

                            That Council for the City of Port Alberni endorse the location of a temporary reception trailer within the lane adjacent to the east entry of the temporary Doctors Office at 4711 Elizabeth Street and that Council authorize the temporary closure and occupation of that portion of the lane outlined for this purpose. 

4.           City Engineer – Materials Award for the China Creek Watermain Replacement PH. 1

Report from the City Engineer dated August 23, 2006 regarding the tenders for the supply of materials (pipe, fittings, valves, etc) for the China Creek Water Main Replacement Phase 1 Project.

              That Council for the City of Port Alberni concur with Koers and Associates that the award for the material supply contract for the China Creek Water Main Replacement Project be awarded to Corix                 Water Products for $296,716.68. 

5.           City Planner – Building Strata Conversion Application

Report from the City Planner dated August 23, 2006 regarding the Building Strata Conversion Application for 4911 Gordon Avenue.  (Note:  Colour photos in the reading file)

That the City of Port Alberni give notice of intent to consider the issuance of a Development Variance Permit for 4911 Gordon Avenue.

That the Council for the City of Port Alberni approve a Strata Plan for 4911 Gordon Avenue subject to the following conditions:

-       Issuance of a Development Variance Permit for setbacks.

-       Road right-of-way dedication for Gordon Avenue as determined by the City Engineer.

 6.           Sunbird Ventures Inc.

              The agreement between the City of Port Alberni and Sunbird Ventures Inc. to provide the collection of recyclable materials of Port Alberni residents, in a clean, accessible managed facility at 3508 – 4th Avenue.

                            That Council for the City of Port Alberni endorse the contract for recycling services with Sunbird Ventures Inc. for the period August 1, 2006 to July 31, 2007 for $5,300 per month and authorize the Mayor and Clerk to sign the Agreement.

J.        QUESTION PERIOD

            An opportunity for the public and the press to ask questions of the Mayor and Council.

K.        OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L.        ADJOURNMENT

That the meeting adjourn at      pm.