Agenda - Sept 11

A G E N D A

REGULAR MEETING OF COUNCIL

MONDAY, SEPTEMBER 11, 2006 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

B. ADOPTION OF MINUTES - Page 1

Special Council Meeting held August 28, 2006 at noon.

C. DELEGATIONS

1. District Manager, South Island Forest District (Ministry of Forests & Range)

- Page 5

Invited to outline the status of the proposed Port Alberni Community Forest application.

2. Tawney Lem, West Island Woodlands Advisory Group (WIWAG)

Invited to explain WIWAG's function and initiatives.

3. 2006 Inaugural Alberni Valley International Midget Hockey Tournament

(KW) - Page 7

Alf Thompson of the Alberni Valley Minor Hockey Association to request support for the Union of British Columbia Association (UBCM) Community Tourism funding for the 2006 Inaugural Alberni Valley International Midget Hockey Tournament.

That Council for the City of Port Alberni endorse the Alberni Valley Minor Hockey Association's application for the UBCM Community Tourism funding in the amount of $5,000 to support the 2006 Inaugural Alberni Valley International Midget Hockey Tournament.

4. Alexandra Pazitch (HC) - Page 13

Would like to discuss "5 Year Financial Plan Bylaw 2006-2010, Amendment No.

1, Bylaw No. 4639" (item H.2. on this agenda) and particularly the parcel located

at 1st Avenue and Montrose Street.

5. Port Alberni Family Guidance Association - Page 14

Laurel Lenormand, Manager, to update the City about current operations of the Port Alberni Family Guidance Association and of upcoming changes.

D. PROCLAMATIONS

1. The Terry Fox Run (KW) - Page 15

Letter dated August 17, 2006 advising that the Terry Fox Run is on September 17, 2006 with registration starting at 9:00 am and the run starting at 10:00 am; requesting the week of September 11 to 17, 2006 to be proclaimed as "Terry Fox" week and to raise the Terry Fox flag in front of City Hall with the Mayor and Lions in attendance for a photo op.

That the letter be received and the proclamation be endorsed as requested.

2. Port Alberni Association for Community Living (CS) - Page 16

Letter dated July 19, 2006 requesting the week of October 15 to 21, 2006 to be proclaimed as "Community Living Days" and inviting the Mayor to attend the Community Resources and Job Fair at Echo Centre on October 19, 2006 from 4:00 pm to 7:00 pm.

That the letter be received and the proclamation be endorsed as requested.

3. Tracey Weldon, Information Services Coordinator

Recycling Council of BC (CM) - Page 17

E-mail memorandum requesting that the week of October 16 to 22, 2006 be proclaimed as "Waste Reduction Week" and advising that the theme is "Too Good To Waste" to bring attention to ecological sustainability through waste avoidance and resource conservation.

That the e-mail be received and the proclamation be endorsed as requested.

E. CORRESPONDENCE FOR ACTION

1. Insurance Corporation of British Columbia (ICBC) (JM) - Page 18

Letter dated August 18, 2006 advising that October is "Zero Crash Month"; encouraging communities to help reduce crashes and road-related harm, advising of a road safety grant that Port Alberni can win in recognition of achieving the greatest reduction in crashes and providing a "Port Alberni Crash Prediction" as well as enclosing information to participate in the program. (Note: more information is located in the "Reading File").

2. Port Alberni Port Authority (JM) - Page 23

Letter dated August 9, 2006 providing a copy of "A Descriptive Overview of the Coast Forest Industry" which describes the changes taking place in the coastal forest industry activities and inviting Council's comments regarding how the Port Authority can help retain and grow the forestry sector business.

3. Residents of the 5900 Block Brown Road (CS) - Page 49

Letter dated June 30, 2006 regarding a property on Brown Road and requesting Council to attend to this matter. (Note: Report from the Bylaw Enforcement Officer dated September 5, 2006 is attached).

4. Community Energy Association (CM) - Page 54

Letter dated August 23, 2006 inviting Council to submit a proposal for funding for the participation in the "Community Action on Energy Efficiency" pilot program and energy, greenhouse gas and planning Initiative".

5. Association of Vancouver Island and Coastal Communities (AVICC)

(HC) - Page 61

Memorandum dated August 29, 2006 advising that the AVICC Executive has arranged a meeting on September 29th with BC Hydro, BC Ferry Corporation and VIHA (Vancouver Island Health Authority) to discuss future plans for energy supply, future ferry route expansion and costing and health issues.

F. INFORMATIONAL CORRESPONDENCE

1. Various letters responding to the Mayor's Letter regarding Municipal Taxation and Major Industry - Page 62

(Note: Mayor's letter dated June 13, 2006 attached).

(a) Letter dated August 3, 2006 from the Minister of Finance.

(b) Letter dated July 25, 2006 from the Regional District of Bulkley-Nechako.

Esquimalt.

2. Legislative Assembly - Page 69

Letter dated August 10, 2006 introducing BC's Opposition Critic for Local Government and advising of his concern regarding responsibilities shifted from the provincial government to local government often without additional funding.

3. Royal Canadian Mounted Police - Page 71

Letter dated August 11, 2006 responding to the City's letter regarding the RCMP Highway Patrol being relocated to Port Alberni. (Note: City's letter dated July 31, 2006 attached).

4. Encorp Pacific (Canada) - Page 74

Letter dated August 17, 2006 enclosing a copy of their annual report and advising of their progress. (Note: Annual Report in Council "Reading File").

5. North Island College - Page 75

Minutes from their Board of Governors' meetings held at the Comox Valley Campus from May 24, March 22, February 22 and January 25, 2006.

6. Save Our Valley Alliance (SOVA) - Page 96

Terms of Reference dated August 18, 2006 regarding a Port Alberni Valley Forest Industry Review, which concerns the community's concern over the future viability of the forest sector in the Alberni Valley.

7. Ombudsman British Columbia - Page 99

Letter dated August 24, 3006 providing Council with a copy of their 2005 Annual

Report. (Note: Annual Report in Council "Reading File").

8. BC Transit - Page 100

Letter dated August 23, 2006 inviting Council to a Transit Forum on October 23, 2006 which will be held during the Union of British Columbia Municipalities (UBCM) Convention in Victoria. (Note: Council members interested in attending to notify Administrative Assistant, Davina Sparrow, by September 27th).

9. Ministry of Transportation - Page 101

Copy of a letter dated August 22, 2006 to the Port Alberni Toy Run advising of their approval for a minimal traffic delay on the Alberni-Parksville Highway #4 for westbound traffic only, for the 22nd Annual Toy run on Saturday, September 16, 2006 at noon.

10. Safety Authority - Page 103

Letter dated August 17, 2006 regarding the Lieutenant Governor's Award for Public Safety, which recognizes exceptional achievements in safety in the industry sectors that the BC Safety Authority oversees.

11. Provincial Health Services Authority - Page 105

Letter dated August 23, 2006 enclosing a progress report entitled "Stepsforward 05/06" that shows how they are improving specialized health services in BC, and inviting Council's feedback on the program. (Note: Report in Council "Reading File").

12. Department of Finance - Page 107

Letter dated August 17, 2006 responding to the City's proposal to establish a new National Infrastructure Program and referring the matter to the Office of the Minister of Transport, Infrastructure and Communities. (Note: City's letter dated July 25/06 attached).

13. Office of the Minister of Transport, Infrastructure and Communities

- Page 109

Letter Dated August 28, 2006 responding to the City's proposal to establish a new National Infrastructure Program. (see above).

14. Ministry of Forests and Range - Page 111

Letter dated August 25, 2006 advising that BC Timber Sales is proposing a Forest Stewardship Plan for the East and Southwest Coast of the South Island Forest District, and inviting comments on the Plan that guides forest development activities.

15. Nuu-chah-nulthaht/WCVI

Aquatic Management Society - Page 112

Letter dated August 25, 2006 advising they are a charitable organization and non-profit society whose purpose is to protect, restore and increase education and awareness about aquatic ecosystems in the West Coast Vancouver Island and enclosing a copy of the "West Coast Activity Book" which has been designed to help children learn about their aquatic development. (Note: Activity Book is in Council "Reading File").

16. North Island Regional Advisory Committee - Page 115

Minutes from their July 14, 2006 meeting.

17. The Lung Association British Columbia - Page 117

Letter dated August 29, 2006 requesting support for a Resolution submitted to the Union of British Columbia Municipalities (UBCM) by the City of Merritt calling on the Provincial Government to make BC 100% Smoke-Free, with no provision for Designated Smoking Rooms.

18. Federation of Canadian Municipalities - Page 120

Letter dated August 30, 2006 enclosing the 2005-2006 Green Municipal Fund Annual Report. The Green Municipal Fund (GMF) encourages municipal government to improve their environmental performance. (Note: Report is in Council "Reading File").

19. Legislative Assembly - Page 122

Letter dated September 5, 2006 concerned about the lack of support for paramedic services in rural and remote communities, and encouraging municipalities to send a letter to the Minister of Health expressing concern about the lack of training and incentive for paramedics to work in rural and remote areas.

20. South Island Forest District - Page 123

E-mail dated September 6, 2006 advising that "National Forest Week" is September 24 to 30, 2006 and an Open House at the Ministry of Forests and Range office in Port Alberni will be on Friday, September 29, 2006 from 7:00 am to noon, to heighten public understanding of forest resource management issues and the importance of the value-added sector.

That Informational Correspondence Items numbered 1 through 20

be received and filed.

G. UNFINISHED BUSINESS

(from August 14/06 Council Meeting)

1. City Planner - Development Permit Report - 3555 Johnston Road

(Pacific Rim Centre) (CM) - Page 125

Report dated September 6, 2006 advising that the architect for this project is requesting that City Council reconsider the decision on the signage for the buildings.

That Development Permit No. 05-01 be amended by replacing and/or adding some of the Schedule B development plans with the following revised development plan:

That Building Sign Type 1 & 2 be permitted on all buildings and that only Unit F2 be permitted the additional Building Sign Type 3.

(from August 14/06 Council Meeting)

2. City Engineer - 2007/08 Cycling Infrastructure Partnerships Program

(KW) - Page 130

Report dated September 6, 2006 advising that this program has been discussed with the Alberni-Clayoquot Regional District to decide the potential to improve existing cycle paths, build new cycle paths and map the network of the main cycle path in our area.

That the City work with the Alberni-Clayoquot Regional District on the cycling initiative announced by the Province, with project costs and cost sharing arrangements being subject to the proposal being put forward.

H. BYLAWS

1. Correspondence regarding Bylaws #4639 and #4640 (HC) - Page 133

(a) E-mail dated August 20, 2006 from David Murray offering comment on the

two Bylaws below.

(b) Letter dated August 21, 2006 from Mike Putzke of Catalyst Paper and the

City's response dated August 24, 2006.

2. "5 Year Financial Plan Bylaw 2006-2010, Amendment No. 1, Bylaw No.

4639" (HC)

That "Five Year Financial Plan Bylaw 2006-2010, Amendment No. 1,

Bylaw No. 4639", be now finally adopted, signed by the Mayor and Clerk,

sealed with the corporate seal and numbered 4639.

3. "City of Port Alberni Industrial Tax Exemption Bylaw 2006, Bylaw No. 4640"

(HC)

That "City of Port Alberni Industrial Tax Exemption Bylaw 2006, Bylaw No.

4640" be now finally adopted, signed by the Mayor and Clerk, sealed with

the corporate seal and numbered 4640.

4. City Clerk - September 6, 2006 Public Hearing Report (to be circulated as a late item) (CM)

That the report of the Public Hearing held September 6, 2006 be received and filed.

5. "Zoning Amendment No. 51 (D. Beecroft and D. Paquette), Bylaw No. 4642"

(CM)

That "Zoning Amendment No. 51 (D. Beecroft and D. Paquette), Bylaw No. 4642", be read a third time.

6. "Official Community Plan Amendment No. 37 (4555 Helen Street - Sabo),

Bylaw No. 4645" (CM)

That "Official Community Plan Amendment No. 37 (4555 Helen Street -

Sabo), Bylaw No. 4645", be read a third time.

7. "Zoning Amendment No. 53 (4555 Helen Street - Sabo), Bylaw 4646"

(CM)

That "Zoning Amendment No. 53 (4555 Helen Street - Sabo), Bylaw

4646", be read a third time.

8. City Clerk - Proposed Sewer Tolls (JM) - Page 138

Report dated September 7, 2006 from the City Clerk outlining the procedure to implement sewer tolls for 2007, which would eliminate sewer charges from property taxes and implement a method of tolls based on water consumption.

That the report dated September 7, 2006 from the City Clerk recommending that Council proceed with the sewer tolls in 2007 by introducing a bylaw which would amend the Sewer Connection and Regulation Bylaw by implementing tolls for the collection of sewer costs.

That "Sewer Connection and Regulation Bylaw, Amendment No. 3 (Sewer

Rates), Bylaw No. 4648", be now introduced and read a first time.

That "Sewer Connection and Regulation Bylaw, Amendment No. 3 (Sewer

Rates), Bylaw No. 4648", be read a second time.

That "Sewer Connection and Regulation Bylaw, Amendment No. 3 (Sewer

Rates), Bylaw No. 4648", be read a third time.

I. REPORTS

1. Accounts (HC)

That the certification of the Director of Finance dated September 11, 2006 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.

2. Engineering (JM) - Page 144

Monthly report from the City Engineer providing information about current departmental operations.

3. Planning (CM) – Page 145

Monthly report from the City Planner providing information about current departmental operations.

4. RCMP (CS) - Page 146

Monthly report from the RCMP providing information about current departmental operations.

5. Fire Department (CS) – Page 148

Monthly report from the Fire Department providing information about current departmental operations

6. Manager of Human Resources - BC Municipal Safety Association

Full Time Funded Coordinator - (HC) Page 150

Report dated September 5, 2006 responding to a request from the Union of British Columbia Municipalities (UBCM) for support and comments for a full time funded Coordinator for the BC Municipal Safety Association, as suggested by WorkSafe BC, in order to move forward on projects aimed at improving the health and safety of workers within the Local Government Classification Unit.

That Council for the City of Port Alberni approve the request from the BC Municipal Safety Association to fund the hiring of a full time coordinator through an assessment based on our assessable payroll.

7. Show Cause Hearing - Property Maintenance - 5472 Westporte Place

(Lot 35, Section 9, Alberni District, Plan VIP 59050 - Daryoush Holdings Ltd.) (HC) - Page 159

Report dated September 5, 2006 from the Bylaw Enforcement Officer/Business Licence Inspector advising that an investigation of the above noted property has failed to obtain voluntary compliance. Noxious weeds and grass on this vacant lot exceeds 6" in height. (Note: colour pictures are in the Council "Reading File").

That the report dated September 5, 2006 regarding the alleged infractions and a resolution to declare the property a nuisance and requires remedial action, be received.

a) Presentation by City Clerk

b) Opportunity for presentation by property owner of affected property

c) Comments/Questions from Council

That the Council of the City of Port Alberni pursuant to Division 12 of Part

3 of the Community Charter hereby resolves that:

1. the vacant property located at 5472 Westporte Place, Port

Alberni, BC, legally described as Lot 35, Section 9, Alberni District,

Plan VIP 59050, PID#018-801-404 is hereby declared a nuisance;

and

2. the owners of the property are hereby ordered to take the following

remedial action within 30 days of the receipt of notice of the Order.

Clear the land of noxious weeds and grass over 6” in height and

remove the debris.

And be it further resolved that the City Clerk of the City of Port Alberni be

and is hereby authorized in default of such remedial measures being

undertaken by the owners, to carry out or have such work carried out and

the expense charged to the owners. If unpaid on December 31 in the year in which the work is done, the expense shall be added to and form part of he taxes to be paid on the real property as taxes in arrears or be collected as a debt.

8. City Clerk - Boundary Extension (HC) - Page 161

Report dated September 7, 2006 from the City Clerk responding to a request from Council regarding the extension of the municipal boundary to include the lands within the City's water supply watersheds.

That the report dated September 7, 2006 from the City Clerk recommending that the City not pursue a boundary expansion to include our watershed area at this time, be approved.

9. Mayor's Report

10. Councillors' Reports

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.