A G E N D A

REGULAR MEETING OF COUNCIL

TUESDAY, MAY 24, 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

B. ADOPTION OF MINUTES

1. Regular Meeting held May 11, 2005 at 7:00 pm.

C. DELEGATIONS

1. Recognition of a Champion (CM)

Recognizing champion Brooke Pighin in track and field.

2. Robin Nadig

In attendance at the request of the Mayor to advise Council of "McHappy Day"

held Wednesday, May 18^th.

3. Telecommunications Workers Union (HC)

To provide information on the looming confrontation between TELUS and its unionized employees and effects it may have and to request Council's consideration of adopting a resolution of support (attached).

4. Youthquest (CM)

To thank City Council for honouring and recognizing the Lesbian, Gay, Bisexual,

Transgendered local community and requesting June 24, 2005 be proclaimed as

"Pride Day" in Port Alberni.

That the correspondence from Youthquest be received and the day

proclaimed as requested.

5. The Gateway Scuptural Committee (IP)

Representatives to introduce the Alberni Valley's newest initiative to expand Port

Alberni's currently limited public art program and request a letter of support from

Council.

That the letter from The Gateway Scuptural Committee dated May 17,

2005 be received and Council for the City of Port Alberni concur with the

request to write a letter of support to the ARTS NOW! 2010 Legacy fund,

applying for 50% of total project funding for the creation and installation of

several large scale 3-Dimensional sculptural works to be prominently

placed throughout the Alberni Valley.

6. Alexandra Pazitch

To address Council regarding Bylaw #3850, "Animal Control and Pound Bylaw".

D. PROCLAMATIONS None

E. CORRESPONDENCE FOR ACTION

1. Association of BC Forest Professionals (HC)

Letter dated May 9, 2005 inviting our community to apply to be named the 2006 Forest Capital of British Columbia.

2. Alberni Valley Chamber of Commerce (HC)

Letter dated May 12, 2005 requesting an investment of $500 to help cover costs for the production of 5,000 new "Information Package Folders" for special visitors and potential investors in our community, and inviting the City to include their logo and contact information in the packages.

F. INFORMATIONAL CORRESPONDENCE

1. Stephen Harper, Leader of the Opposition

Open Letter dated May 6, 2005 to explain to Canadian municipal leaders the Conservative Party of Canada's position regarding infrastructure funding.

2. BC Hydro

E-mail dated May 5, 2005 advising that the first draft of the BC Hydro Resource Options Report are available for review and comment on their website at: http://www.bchydro.com/info/epi/epi22844.html.

3. Land and Water British Columbia Inc.

Letter dated May 5, 2005 confirming receipt of the City's application package for a Crown Grant of property at the former plywood site.

4. Rick Hansen, Wheels in Motion

Letter dated April 25, 2005 advising that the "Roll for Hope" event will take place at Victoria Quay on Sunday, June 12, 2005 at 10:00 am, and inviting the Mayor, Council and City Staff to participate in the event or to make a donation.

5. Minister of Fisheries and Oceans

Letter dated May 6, 2005 responding to the Mayor's letter supporting the West Coast Vancouver Island Aquatic Management Board. (Note: Mayor's letter dated March 31, 2005 attached).

6. North Island College - Facilities Services Department

Letter dated May 2, 2005 advising that they are renewing their lease at the Tebo Vocational Centre (Lot A, District Lot 137, Alberni District, Plan 38945) for an additional term of 5 years (2005-2009). (Summary of total lease payments attached).

7. Union of British Columbia Municipalities

Memo dated May 11, 2005 advising that the "West Nile Reduction Initiative Funding" deadline has been extended to May 30, 2005.

8. Government of Canada

Document received May 17, 2005 advising that June 21, 2005 is "National Aboriginal Day".

9. BC Seafood Alliance

Paper dated May, 2005 entitled "What Do We Want From BC's Commercial Fisheries? The Case For Reform".

10. Vancouver Island Regional Library

Letter dated May 13, 2005 advising that their Board members approved and ratified a resolution regarding the Port Alberni Library facility expansion.

That Informational Correspondence items numbered 1 through 10 be

received and filed.

G. UNFINISHED BUSINESS

H. BYLAWS

1. 2005 Municipal Elections Bylaw and Appointment of Officers (HC)

Report from the City Clerk dated May 12, 2005 advising that the general municipal election is November 19, 2005, recommending introduction and first two readings of the revised Elections Bylaw and appointments of the Chief and Deputy Election Officers.

"Election Bylaw, No. 4589, 2005" (HC)

That "Election Bylaw, No. 4589, 2005" be now introduced and read a first time.

That "Election Bylaw, No. 4589, 2005" be read a second time.

Appointment of the Chief and Deputy Election Officers (HC)

That the City Clerk, Russell Dyson, be appointed as Chief Election Officer, and Tanya Meek be appointed as Deputy Chief Election Officer for the November 19, 2005 general municipal election.

I. REPORTS

1. Accounts (AL)

That the certification of the Director of Finance dated May 24, 2005 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.

2. RCMP (CS)

Monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations.

3. Parks and Recreation (CM)

Monthly report from the Director of Parks and Recreation providing information about current departmental operations.

4. Museum (IP)

Monthly report from the Museum Director providing information about current departmental operations.

5. Alberni Valley Museum and Heritage Commission Minutes (IP)

Alberni Valley Museum and Heritage Commission minutes of Wednesday, May 4, 2005.

6. Director of Finance - Audit Committee Minutes (HC)

That the minutes of the May 9, 2005 Audit Committee Meeting, March 2005 financial statements and the memo dated May 18, 2005 from the Director of Finance responding to questions arising from the May 9, 2005 Audit Committee Meeting, be received.

7. Acting City Manager - Rail Operating Agreements - ENR, CPR and

City of Port Alberni (IP)

A report dated May 17, 2005 advising of three operating agreements that are

required between the City of Port Alberni, Canadian Pacific Railway Company

and the Esquimalt and Nanaimo Railway Company, for the operation of the

Alberni Pacific Railway, and requesting Council's endorsement of the agreements.

That, under authority of Section 8 of the Community Charter, the City of Port Alberni enter into an Agreement with the Canadian Pacific Railway to conduct a passenger excursion train on a line on Vancouver Island leased to ENR by CPR pursuant to the Gap Lease Agreement dated December 28, 1998 (the "Lease Agreement") which passenger excursion train will be operated by the City (the "Excursion Operation") for the period of May 14, 2005 until May 31, 2005.

That, under authority of Section 8 of the Community Charter, the City of Port Alberni enter into an Agreement with the Canadian Pacific Railway and The Esquimalt and Nanaimo Railway Company (1998) Ltd. to conduct a passenger excursion train on a line on Vancouver Island leased to "ENR by CPR pursuant to the Gap Lease Agreement dated December 29, 1998 (the "Lease Agreement") which passenger excursion train will be operated by the City (the "Excursion Operation") for the period of June 1, 2005 until December 31, 2005 (regular operating season).

That, under authority of Section 8 of the Community Charter, the City of Port Alberni enter into an Agreement with The E & N Railway Company (1998) Ltd. to use the Licenced Rail Track for the sole purpose of operating a rail passenger service from May 13, 2005 to October 31, 2005, which includes a licence fee and contribution toward property taxes ($18,350 which is included in the McLean Mill operating budget) payable by the City in instalments.

8. City Planner - Official Community Plan and the Johnston Road Corridor (AL)

A report dated May 18, 2005 from the City Planner recommending that the existing draft of the Official Community Plan be finalized and brought forward as a bylaw for consideration and the formal referral and public hearing process, be commenced.

9. Show Cause Hearing - Termination of Water Service - 5251 Argyle Street

(Lots 13-17, Block 104, District Lot 1, Alberni District, Plan 107D)

- Somass Hotel (AL)

"Waterworks Bylaw, 2001, Bylaw No. 4494"

Correspondence dated May 6, 2005 from the Acting City Engineer advising owners of the termination of water service.

Correspondence dated May 17, 2005 from Alan Long, Receiver, Somass Hotel, in response to the Acting City Engineer's correspondence.

a) Introductory Remarks by Mayor

b) Presentation by City Clerk

c) Presentation by Owner of Affected Property

d) Comments/Questions from Council

e) Recommended Resolution:

WHEREAS Council has enacted "Waterworks Bylaw, 2001, Bylaw No.

4494" Section 11 of which authorizes "The City Engineer to terminate the

Supply of Water on written notice for failure to maintain the Water Service

in good condition without any leaks and for the non-payment of rates and

charges when due";

AND WHEREAS the owners of 5251 Argyle Street have failed to

expeditiously detect and repair a water leak which results in the

waste of water and water charges in relation to water service remain unpaid;

NOW THEREFORE BE IT RESOLVED THAT the owners of 5251 Argyle

Street be notified of the termination of water service at noon, June 24,

2005 without further notice or hearing unless the water leak is repaired to

the satisfaction of the City Engineer and the outstanding water bills are

paid in full.

10. Mayor's Report

11. Councillors' Reports

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.