A G E N D A

REGULAR MEETING OF COUNCIL

MONDAY, MARCH 14 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

B. ADOPTION OF MINUTES

1. Regular Council Meeting held February 28, 2005 at 7:00 pm.

C. DELEGATIONS

1. Recognition of Champions (CM)

Recognizing Champions in figure skating.

2. Canadian Cancer Society Relay for Life

Kristi Dobson, Coordinator for the Canadian Cancer Society Relay for Life, in attendance to provide information about the event and show a 10 minute video.

3. Restorative Justice Society

At Mayor McRae's invitation, Society President, Russ McLaughlin, and RCMP Staff Sergeant Lee Omilusik providing Council with a presentation on the restorative justice process.

4. BC Ambulance Service

At Mayor McRae's invitation, John McKinstry of the BC Ambulance updating Council on the upcoming changes to the ambulance service levels in Port Alberni.

D. PROCLAMATIONS

1. Multiple Sclerosis Society of Canada (HC)

Letter received March 3, 2005 requesting that the week of March 27 to April 3 be proclaimed as "Multiple Sclerosis Week" in Port Alberni.

That the letter be received and the week proclaimed as requested.

2. Earth Day Canada (AL)

Email dated March 3, 2005 requesting that April 22 be proclaimed as "Earth Day" in Port Alberni.

That the email be received and the day proclaimed as requested.

E. CORRESPONDENCE FOR ACTION

1. Big Brothers/Big Sisters Society of Port Alberni (CM)

Invitation received February 24, 2005 inviting Council to participate in the "Bowl for Kids Sake" annual fundraising event on April 9, 2005 at the Rainbow Lanes Bowling Alley.

2. West Coast Environmental Law (AL)

Letter dated February 25, 2005 inviting Council to attend a public forum on the impacts of deregulation of environmental and forestry laws in BC, at 7:00 pm on March 30 at Echo Centre.

3. Coastal Community Network (HC)

Letter dated February 21, 2005 requesting membership renewal for 2005 at a cost of $250.00, advising of the Annual Conference of Coastal Communities, and providing a copy of its Mission Statement. (Note: The Alberni Clayoquot Regional District is a member, not the City.)

4. Derek Appleton, Director Sproat Lake Electoral Area, Alberni Clayoquot

Regional District (HC)

Letter dated February 17, 2005 thanking Council for the continued support of the Sproat Lake Marine Patrol Program, providing a 2004 Project Review, and requesting private sponsorship to increase staff levels.

5. Dorothy Sullivan (HC)

Letter dated February 22, 2005 opposing bilingualism in Canada and requesting that Council adopt a resolution that English shall be the language of common use in the municipality's business.

6. S. S. Hundal (CM)

Mr. Hundal of 3659 16^th Avenue submitting a fax dated March 7, 2005 expressing concerns about debris on his property caused by Parks and Recreation staff using a weed eater when maintaining the park located beside his property, and requesting that staff use a gas edger instead.

7. Bob Ritchie (HC)

Email dated March 3, 2005 advising that the City of Nanaimo has a bylaw setting minimum pricing for alcoholic beverages and that a Nanaimo City Councillor has advised that the bylaw has been effective to help control "wild bar scenes", and requesting that Council consider adopting a similar bylaw. In response to a previous request to set minimum pricing for drinks, Council adopted a resolution to take no such action May 25, 2004.

8. David McFadden (LP)

Letter dated February 3, 2005 suggesting that the City install advance left turn signals at the Tenth Avenue and Redford Street intersection and traffic signals at the Tenth Avenue and Burde Street intersection.

9. Residents of lower end of Michigan Road (AL)

Linda Rizzato, Allyn Davies and Bill Brown submitting a letter dated March 8, 2005 expressing concerns about the smoke pollution coming from Compton and Willow Street area in the Regional District and effecting residents in the Michigan Road area (within City limits), and requesting that the City work with the Regional District staff to rectify the situation.

10. Alberni Valley Chamber of Commerce (HC)

Letter dated March 2, 2005 advising of the new Alberni Valley Visitor Information Centre Project, a visitor information centre with capacity to house all Valley tourism services, economic development delivery and meeting facilities for the use of local organizations, and requesting that Council provide a letter of support for this project.

That Council for the City of Port Alberni support the Alberni Valley Chamber of Commerce in their development of a new welcoming centre for visitors to our community.

11. The Uptown Merchants Association

Fax dated March 9, 2005 from Keith Smith representing the Uptown Merchants Association, advising that in the past the Economic Development Commission (EDC) partnered with the Association to purchase flowers for the hanging baskets in the Uptown area, and that with the closure of the EDC the Association requires financial assistance to continue with the hanging basket tradition, and requesting that the City contribute $500 towards the purchase of flowers.

F. INFORMATIONAL CORRESPONDENCE

1. Alberni Valley Rescue Squad

Providing an annual report of the organization's activities in 2004.

2. City of Abashiri

Letter from Osamu Oba, Mayor for the City of Abashiri, dated January 31, 2005 thanking all who were involved in the January 2005 student exchange.

3. Minister of Fisheries and Oceans

Letter dated February 15, 2005 acknowledging the City's January 12, 2005 letter regarding its resolution on the possible privatization of fisheries.

4. Minister of Agriculture, Food and Fisheries

Letter dated March 1, 2005 acknowledging the City's January 12, 2005 letter regarding its resolution on the possible privatization of fisheries.

(Note: Mayor's letter dated January 12, 2005 regarding Items 3 and 4 attached.)

5. BC Progress Board

Letter dated February 25, 2005 providing a copy of a special discussion paper entitled "Economic Growth Through Regulatory Reform". The BC Progress Board is a panel of business and academic leaders established by Premier Campbell in 2001 to benchmark BC's economic, environmental and social progress over time and relative to other jurisdictions, and provides the government with advice on ways to improve economic performance and the province's social policy supports. (Note: Full document in the Reading File.)

6. Union of British Columbia Municipalities

Notice dated February 21, 2005 providing information regarding the 2005 Resolution Process for the Annual UBCM Convention in September.

7. Union of British Columbia Municipalities

Memo dated March 1, 2005 providing information regarding West Nile Virus risk reduction initiative funding, a $5 million program to assist communities in the planning and implementation of programs designed to control mosquito populations.

8. Association of Vancouver Island and Coastal Communities

Memo dated February 25, 2005 advising that UBCM is organizing a workshop of Seniors' Housing and Support Services at the upcoming AVICC Area Association meeting and providing a survey regarding this issue.

9. Alberni Golf Club

Letter received March 7, 2005 thanking the City and Port Alberni 2004 Winter Games Society for acknowledging the Alberni Golf Club with a grant from the Games Legacy Fund.

10. The British Columbia Coast Pilots

Letter dated February 9, 2005 providing an educational DVD entitled "Master's Orders and Pilot's Advice", regarding the duties of Pilots and the effects on communities. (Note: DVD available in the Reading File.)

11. BC Hydro

Letter dated March 4, 2005 advising of the 2005 Open Call for Power website, where information is available regarding the current power acquisition call to the private sector.

12. CanSpell - A National Spelling Bee

Letter from Bob McKenzie, publisher of the Times Colonist, dated February 24, 2005 providing information on CanWest CanSpell, Canada's first-ever national spelling bee competition. (Note: Students from Port Alberni are participating in the competition.)

13. BC Transit

Letter dated March 1, 2005, enclosing:

· a copy of "BC Transit Service Plan 2005-2008" - regarding programs and services for the next three years;

· a commemorative book entitled "A Century of Moving Canada, Public Transit 1904 - 2004" which highlights the tradition of transit innovation in BC and Canada; and

· a special edition issue paper regarding tax exempt transit benefits.

(Note: "BC Transit Service Plan 2005-2008" and "A Century of Moving Canada, Public Transit 1904 - 2004" documents in Reading File.)

14. District of Fort St. James

Letter dated February 17, 2005 providing informational brochures regarding its Bi-Centennial Celebration.

15. Brendan B. Read, VP- Vancouver Island, Transport 2000 BC

Copy of a letter dated February 22, 2005 to David Beckman, Director General, Western and Northern Region, Public Service Commission (PSC) of Canada, requesting that the PSC "drop the policy of "red-lining" Vancouver Islanders from Lower Mainland federal government jobs".

16. Royal Canadian Mounted Police

Letter dated February 14, 2005, responding to the City's letter (written in 2001) requesting to host the Royal Canadian Mounted Police (RCMP) Musical Ride in 2005 and advising that the Musical Ride will not be in Port Alberni in 2005 but will be considered for 2006.

That Informational Correspondence items numbered 1 through 16, be received and filed.

G. UNFINISHED BUSINESS

1. Employment Standards - Hiring of Children

Report from the City Clerk dated March 8, 2005 providing information requested by Council at the February 14, 2005 Regular Council meeting following the Port Alberni District Labour Council delegation regarding child labour. The report provides an excerpt from the Employment Standards Act and a fact sheet from the Ministry of Skills, Development and Labour regarding employment of young people under the age of 15.

H. BYLAWS

1. City Clerk - March 7, 2005 Public Hearing Report (AL)

That the report of the Public Hearing held March 7, 2005 be received and filed.

2. "Zoning Text Amendment No. T18 (Nightclub) Bylaw No. 4579" (AL)

That "Zoning Text Amendment No. T18 (Nightclub) Bylaw No. 4579" be now read a third time.

(Note: Ministry of Transportation approval required before final adoption of this bylaw.)

3. "Zoning Amendment No. 27 (4920 Cherry Creek Road - Kozlowski and Dass) Bylaw No. 4580" (AL)

That "Zoning Amendment No. 27 (4920 Cherry Creek Road - Kozlowski and Dass) Bylaw No. 4580" be now read a third time.

(Note: Ministry of Transportation approval required before final adoption of this bylaw.)

4. "Zoning Text Amendment No. T19 (Boat and Recreational Vehicle Sales

and Repair) Bylaw No. 4581" (AL)

That "Zoning Text Amendment No. T19 (Boat and Recreational Vehicle Sales and Repair) Bylaw No. 4581" be now read a third time.

That "Zoning Text Amendment No. T19 (Boat and Recreational Vehicle Sales and Repair) Bylaw No. 4581" be now finally adopted, signed by the Mayor and Clerk, sealed with the Corporate seal and numbered 4581.

5. "Zoning Amendment No. 28 (5540 Beaver Creek Road - Little) Bylaw No. 4582" (AL)

That "Zoning Amendment No. 28 (5540 Beaver Creek Road - Little) Bylaw No. 4582" be now read a third time.

That "Zoning Amendment No. 28 (5540 Beaver Creek Road - Little) Bylaw No. 4582 " be now finally adopted, signed by the Mayor and Clerk, sealed with the Corporate seal and numbered 4582.

6. "Zoning Amendment No. 29 (Burde Street - Barclay Capital Development)

Bylaw No. 4583" (AL)

That "Zoning Amendment No. 29 (Burde Street - Barclay Capital Development) Bylaw No. 4583" be now read a third time.

That "Zoning Amendment No. 29 (Burde Street - Barclay Capital Development) Bylaw No. 4583" be now finally adopted, signed by the Mayor and Clerk, sealed with the Corporate seal and numbered 4583.

7. City Clerk - March 14, 2005 Public Hearing Report (AL)

That the verbal report of the Public Hearing held March 14, 2005 at 6:00 pm be received.

8. "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" (AL)

That "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" be now read a third time.

(Note: Ministry of Transportation approval required before final adoption of this bylaw.)

9. "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" (AL)

That "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" be now read a third time.

(Note: Ministry of Transportation approval required before final adoption of this bylaw.)

I. REPORTS

1. Accounts (HC)

That the certification of the Director of Finance dated March 14, 2005 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.

2. Engineering and Public Works (AL)

Monthly report from the Engineering and Public Works Department providing information about departmental operations in February 2005.

3. Planning (AL)

Monthly report from the City Planner providing information about departmental operations in February 2005.

4. Fire Department (CS)

Monthly report from the Fire Department providing information about departmental operations in February 2005.

5. Alberni Valley Museum & Heritage Commission - Minutes (IP)

That the minutes of the Alberni Valley Museum & Heritage Commission meeting of March 2, 2005, be received.

6. Community Forest Advisory Committee (LP)

That the minutes from the Community Forest Advisory Committee meeting held February 23, 2005, be received.

7. City Planner - Development Variance Permit No. 50 – 5078 Pleasant Road (AL)

Report dated March 9, 2005 from the City Planner for Council to consider the issuance of a Development Permit (No. 50) for 5078 Pleasant Road (to vary the front yard setback).

That the report from the City Planner dated March 9, 2005 regarding proposed Development Variance Permit No. 50, be received and Council proceed with consideration of the Development Variance Permit.

a) Introductory remarks by the Chair - Input received from the public and applicant and comments by staff and Council will form part of the record of input into the Development Variance Permit application.

b) Background information from City Planner (NOTE: Members of the Public and Council will have the opportunity to ask questions of City Staff later on in this meeting.)

c) Late correspondence regarding the matter (To be read by the Clerk)

d) Presentation by the Applicant

e) Input from the Public (Members of the Public, in making their presentations, may also ask questions, through the Chair, of City Staff and/or Applicant.)

f) Questions from Council (Members of Council may ask questions, through the Chair, of City Staff, the Applicant or of the members of the public who may have spoken.)

That Development Variance Permit No. 50 to vary Section 6.1.3 of Port Alberni Zoning Bylaw No. 4395 as follows:

Vary Section 6.1.3 of Zoning Bylaw No. 4395 - Bulk and Site Regulations - Minimum Setbacks - Vary the Front Yard Setback from 7.5 meters (24.6 ft) to 3.7 meters (12.1 ft) a variance of 3.8 meters (12.5 ft).

for the land legally described as Lot B, Section 11, Alberni District, Plan 26591, be authorized by resolution of the City Council on March 14, 2005.

8. Parks Operations Supervisor - Communities in Bloom (CM)

Report dated March 9, 2005 advising that various members of community groups are interested in participating in the "Communities in Bloom" program, that the registration fee of $400 is being funded from the Parks and Recreation Department budget, and requesting Council's endorsement of their application.

(Note: An Evaluation Grid (which details categories and judging criteria of the program) is in the Reading File.)

That Council for the City of Port Alberni endorse the application to "Communities in Bloom" with funding provided by the Parks and Recreation Department.

9. Acting City Engineer - Bus Service to Pacific Rim Centre / Bus Bicycle Racks (LP)

Report dated March 10, 2005 regarding requests from Pacific Rim Centre employees, customers and Western Bus Lines to improve transit service to the new mall and a request for bicycle racks on all Transit buses, advising that improved bus service to the mall area, including earlier start times and increased number of trips, would cost the City an estimated $2,000 per year, and installation of 2 bicycle racks at a one time cost of $3,000, and recommending these changes with funds coming from the City Transit budget.

10 City Manager - Tax Rates Forum held February 21, 2005 (HC)

Report from the City Manager providing a response to the public input and issues raised at the February 21, 2005 Tax Rates Forum. (Note: the Report will be distributed separately.)

11. Mayor's Report

12. Councillors' Reports

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.