A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, JUNE 27, 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Regular Meeting held June 13, 2005 and Special Meeting held June 20, 2005.

 

 

C.      DELEGATIONS

 

1.         Ron Miguez, 30 Years of Service - Fire Department

 

            The Fire Chief to introduce Ron Miguez for the Mayor to present a medal for 30

            years of service to the Fire Department.

 

 

 

D.      PROCLAMATIONS                         Nil    

 

 

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Community Energy Association/UBCM/Province of British Columbia  (AL)

 

          Fax dated June 10, 2005 inviting BC local governments to apply for the 2005 Energy Aware Award.  The award is presented annually for a submission judged to best integrate energy planning into community planning processes and development strategies.  (Deadline for applications is August 10, 2005).

 

 

2.         Union of British Columbia Municipalities (UBCM)  (CS)

 

            Fax dated May 31, 2005 requesting completion of a survey on Local Government Participation in Community and Employee Health Promotion, designed to assist in initial planning for the Community Health Promotion Fund and in establishing a network and providing resources to support and improve the health of local government employees.

 

3.         Bonnie Morgan and Kaye Cyr  (LP)

 

            Letter dated June 21, 2005 expressing concern about the increased traffic on Johnston Road, and requesting that an advanced left-turn signal be installed at the traffic lights on the corner of Johnston and Cherry Creek Roads; the condition of the cement median that divides the old Alberni Mall and the new Power Mall, and the health and safety risks associated with the standing water at the corner of Cherry Creek and Johnston Roads.  (City Engineer to provide a verbal report).

 

            That the letter dated June 21, 2005 be received and the request to install an advance left-turn signal at the traffic lights at Johnston and Cherry Creek Roads be referred to the Advisory Traffic Committee.

 

4.         Barbara Cooper  (HC)

           

            E-mail dated June 16, 2005 requesting that "Council Procedures Bylaw, No. 4547" be adjusted to reflect individual votes of Council on the various items that come before Council, and a report from the Administrative Assistant advising that the Procedures Bylaw does permit Councillors to request that their votes be recorded.

 

That the e-mail dated June 16, 2005 from Ms. Cooper requesting an amendment to the Procedures Bylaw and the report dated June 22, 2005 from the Administrative Assistant be received and Council concur with the recommendation to leave the Bylaw unchanged.

 

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         Ministry of Community, Aboriginal and Women's Services

 

Letter dated June 8, 2005 on behalf of the Premier, thanking the Mayor and Council for their support for mandatory standards for home inspectors and advising that a review of these issues is taking place with the Canadian Association of Home & Property Inspectors (CAHPI-BC) and other stakeholders.  (See the City's letter dated April 12/04 attached).

 

 

2.         Canadian Association of Home & Property Inspectors (CAHPI-BC)

 

Letter dated June 14, 2005 thanking Council for their support in urging the BC Government to establish standards for the BC home and property industry.

 

3.         Union of British Columbia Municipalities (UBCM)

 

Fax dated June 7, 2005 advising of a meeting held June 3, 2005 to discuss the application and purpose of the West Nile Virus Regulation and other liability issues and noting that it is envisioned that local governments will assist in protecting the public through the Health Act and the Emergency Program Act.

 

4.         Union of British Columbia Municipalities (UBCM)

 

Fax dated June 15, 2005 advising that June 30th is the deadline for submission of resolutions for the UBCM Annual Convention to be held in September in Vancouver.

 

5.         BC Progress Board

 

Letter dated June 8, 2005 enclosing a copy of its 2005 Interim Benchmarking Report, including a supplemental special focus report on "BC Trade and Emerging Asian Opportunities".  (Note:  Reports in "Reading File").

 

6.         Ministry of Forests

 

Letter dated June 8, 2005 advising that BC Timber Sales moved to full implementation on April 1, 2003, as part of government's plan to revitalize BC's forest economy, and providing a schedule of Open Houses to be held in various communities.  (Note:  Open House in Port Alberni location was June 22/05).

 

7.         Deputy Prime Minister and Minister of Public Safety and

            Emergency Preparedness Canada

 

Letter dated June 7, 2005 responding to the Mayor's letter concerning the January 6, 2005 decision of the Federal Court of Appeal in the matter of the Public Service Alliance of Canada v. Her Majesty the Queen and advising that an application to appeal this case has been filed by the Attorney General of Canada to the Supreme Court of Canada.  (See Mayor's letter dated Feb. 15/05 attached).

 

8.         Provincial Emergency Program

 

Letter dated June 15, 2005 enclosing an "Earthquake and Tsunami Smart Manual" which provides guidelines for managing the risk of these hazards and provides good information about things people can do now to protect themselves and their families and advising copies of the manual can be ordered through the Emergency Program regional office.  (Note:  Manual in "Reading File").

 

9.         Dr. James Lunney, MP (Nanaimo-Alberni)

 

            Letter dated June 21, 2005 replying to the Mayor's letter regarding the City of Port Alberni's resolution urging support for the federal budget and advising he will continue to support legislation and policies that benefit our shared communities and constituents.  (See Mayor's letter dated June 14/05 attached).

 

10.       Mayor McRae

 

Copy of a letter from Mayor McRae to the newly appointed Minister of Economic Development reminding him of the commitment made by the province at this year’s AVICC Conference to pass legislation establishing the North Island-Coast development initiative.

 

 

That Informational Correspondence items numbered 1 through 10 be

received and filed.

 

 

G.      UNFINISHED BUSINESS              

 

1.         Union of British Columbia Municipalities (UBCM)  (CS)

            (From June 13/05 Regular Meeting)

 

            That the report dated June 22, 2005 from the Director of Parks and Recreation advising that an application will be made to the Fuel Load Reduction project for funding to create one demonstration block in the City, be received.

 

H.      BYLAWS  

 

1.         City Clerk - Verbal Report from the Public Hearing held at 6:00 pm  (LP)

 

That the verbal report of the Public Hearing held June 27, 2005 at 6:00 pm be received.

 

2.         "Zoning Amendment No. 31 (4994 Ian Avenue - Lacouvee), Bylaw No. 4590"  (LP)

 

That "Zoning Amendment No. 31 (4994 Ian Avenue - Lacouvee), Bylaw No. 4590" be now read a third time.

 

That "Zoning Amendment No. 31 (4994 Ian Avenue - Lacouvee), Bylaw No. 4590" be now finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4590.

 

3.         "Zoning Amendment No. 32 (5556 Grandview Road - Cahan), Bylaw No.

            4591"  (LP)

 

That "Zoning Amendment No. 32 (5556 Grandview Road - Cahan), Bylaw No. 4591" be now read a third time.

 

4.         "Zoning Amendment No. 33 (2301 8th Avenue - Engstrom), Bylaw No. 4592"  (LP)

 

That "Zoning Amendment No. 33 (2301 8th Avenue - Engstrom), Bylaw No. 4592" be now read a third time.

 

I.        REPORTS

 

1.         Accounts (AL)

 

            That the certification of the Director of Finance dated June 27, 2005 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

2.         RCMP (CS)

 

Monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations.

 

That the monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations be received.

 

3.         Parks and Recreation (CM)

 

Monthly report from the Director of Parks and Recreation providing information about current departmental operations.

 

That the monthly report from the Director of Parks and Recreation providing information about current departmental operations be received.

 

4.         Museum (IP) 

           

Monthly report from the Museum Director providing information about current  departmental operations.

 

That the monthly report from the Museum Director providing information about current departmental operations be received.

 

 

 

5.         Alberni Valley Museum and Heritage Commission Minutes (IP)    

           

Alberni Valley Museum and Heritage Commission minutes of Wednesday, June 8, 2005.

 

            That the minutes of the Alberni Valley Museum & Heritage Commission meeting of June 8, 2005 be received.   

 

6.         Director of Finance - Audit Committee Minutes (HC)

 

            That the minutes of the June 13, 2005 Audit Committee Meeting, May, 2005 financial statements and the memo dated June 21, 2005 from the Director of Finance responding to questions arising from the June 13,  2005 Audit Committee Meeting, be received.

 

7.         Fire Chief/Manager of Information Services - Telephone System Upgrade, Fire Department  (HC)

 

            A report dated June 21, 2005 providing information regarding the telephone system equipment at the Fire Hall, the requirement for upgrades and providing options for Council's review.

 

            That the report dated June 21, 2005 from the Fire Chief and the Manager of Information Services be received and Council concur with staff's recommendation to upgrade the telephone system at the Fire Hall and align to the same operating platform as the rest of the City of Port Alberni and further, that the City enter in to a "lease to own" arrangement with the Municipal Finance Authority (MFA) at a cost of approximately $674 per month for sixty months.

 

8.         Fire Chief - Tsunami Alert - June 14, 2005  (CS)

 

A report dated June 20, 2005 from the Fire Chief outlining the sequence of events following the tsunami alert received last Tuesday, June 14th.

 

9.         City Manager - Strategic Plan  (HC)

 

The City Manager to present the Draft Strategic Plan for Council's review.

 

That the report dated June 22, 2005 from the City Manager attaching a draft update of the City's Strategic Plan, be received and a meeting arranged for Council to review the Draft Strategic Plan in detail.

 

 

10.       Director of Finance, "Places of Public Worship Exemption Bylaw, No. 4568"  (HC)

 

Report dated June 21, 2005 from the Director of Finance advising that "Places of Public Worship Exemption Bylaw, No. 4568" exempting property taxes at 4332 Scott Street adopted by Council on October 25, 2004, had not been changed to include a recommendation that the entire property at 4332 Scott Street, owned by the Sri Sanatam Dharam Society of BC, be fully exempted from property taxes.

 

That Council for the City of Port Alberni approve a grant-in-aid to the Sri Sanatam Dharam Society at 4332 Scott Street for exemption of 2005 property taxes in the amount of $1,519.57.

 

11.       City Engineer - Margaret Street Sewage Forcemain  (HC)

 

A report dated June 22nd advising that two bids were received for the Margaret Street Sewage Forcemain as part of the North Port Sewer Abatement Project and recommending award of the project to Hub Excavating Limited.

 

That the report from the City Engineer dated June 22nd, 2005 be received and Council concur with the recommendation to award the North Port Sewer Abatement Project, Margaret Street Forcemain Contract to Hub Excavating Limited for $290,758.00 plus GST.

 

12.       Mayor's Report

 

13.       Councillors' Reports

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

L.      ADJOURNMENT

                         

That the meeting adjourn at      pm.