A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, JANUARY 24 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

                                                                                                                                               

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Regular Council Meeting held January 10, 2005 at 7:00 pm.

                       

 

C.      DELEGATIONS

 

1.         Barry Miller, Port Alberni Orchestra & Chorus Society (CM)

 

To discuss the 10% surcharge on event tickets sold at Echo Centre.  Email message from David Whitworth attached along with a report from the Director of Parks and Recreation.  Council's resolution from the regular meeting of January 10, 2005 was:  

 

Mealey/Price

That the e-mail dated January 5, 2005 from Barry Miller and the memo dated January 5, 2005 from the Director of Parks and Recreation both concerning the new 10% Parks and Recreation surcharge be received and the City add the 10% surcharge to the ticket price and advise customers of the price differential.

Carried

 

 

2.         Carolynne Parsons, Manager, Working Solutions (HC)

 

Providing an information package on the organization and requesting a letter of support for the application for "seed funding" from the Canada Mortgage and Housing Corporation.

 

 

3.         Barb Stevenson, Outlook 20/20

 

Providing an update on the organization's progress.

 

           

D.      PROCLAMATIONS                                        

 

1.         The Kidney Foundation  (HC)

           

            Letter dated January 5, 2005 requesting that March be proclaimed as "Kidney Month" in Port Alberni.           

                       

                        That the letter be received and the day proclaimed as requested.

 

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Vancouver Island Regional Library (IP)

 

Letter dated January 5, 2005 enclosing a copy of its 2005 approved budget.  (Note:  Budget in Reading File.)

 

That the Vancouver Island Regional Library 2005 budget circulated January 5, 2005, be received.

 

 

2.         Union of British Columbia Municipalities (HC)

 

Providing a summary of 2003-2004 accomplishments and an invoice for 2005 membership in the amount of $7,776.69.

 

That the City renew its membership with the Union of British Columbia Municipalities for 2005 at a cost of $7,776.69.

 

 

3.         CivicInfo BC (HC)

 

Letter dated January 4, 2005 requesting membership renewal and providing highlights from 2004.

 

That the City renew its membership with CivicInfo BC for 2005 at a cost of $911.51.

 

 

4.         Tourism Vancouver Island (IP)

 

Letter dated January 7, 2005 requesting proposals to host the May 2006 Conference and Annual General Meeting.  Expression of interest is required by February 25, 2005.

 

 

 

 

5.         Neill Middle School (HC)

 

Letter dated January 11, 2005 requesting permission for the Neill Middle School Bands to conduct a tag day on March 25 and 26.  (Note:  Requested dates are available).

 

That the letter dated January 11, 2005 requesting permission for the Neill Middle School Bands to conduct a tag day on March 25 and 26, be received and the request approved.

 

 

6.         Kinsmen and Kinette Clubs of Canada (HC)

 

Letter dated January 13, 2005 requesting that the City contribute to its fund raising by placing a "Message of Support" in its KIN Magazine.  (Note: Council is provided with this proposal for consideration.  This is not a budgeted item.)

 

 

7.         William Beckingham (HC)

 

Letter dated January 17, 2005 requesting that Council ask the Federal government to allocate funds for manufacturing fish boats to replace some of those lost in the tsunami in South Asia, with a view to obtaining work for our local industry. 

 

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         Government Finance Officers Association

 

Letter dated December 23, 2004 advising that the City's Annual Financial Report for the fiscal year ending December 31, 2003, qualifies for a Canadian Award for Financial Reporting.

 

2.         YouthViews Communications Inc.

 

Email dated December 10, 2005 providing information about its directory of resources and services available for youth, ages 12 - 24, dealing with addiction, recovery and mental health issues.  The on line directory address is www.youthondrugs.com.

 

3.         Ministry of Water, Land and Air Protection

 

Letter dated January 10, 2005 regarding initiatives to improve environmental protection during urban and rural land development, and advising of workshops available for local government staff and elected officials.

 

 

4.         BC Hydro

 

Letter dated January 18, 2005 advising that BC Hydro is seeking input from First Nations, stakeholders and the general public in the development of its 2005 Integrated Electricity Plan (IEP), which outlines how the province's future electricity needs will be met, and inviting a Council member to a work shop regarding this issue on February 16 in Nanaimo.

 

5.         Port Alberni Port Authority

 

Letter dated January 10, 2005 enclosing a cheque for $88,000.00 for the Accord payment for 2005.

 

 

6.         Village of Cumberland

 

Letter dated January 10, 2005 inviting Council to the 2nd Annual Lunar New Year's Celebration on February 19.

 

7.         Municipal Finance Authority of British Columbia

 

Email dated January 12, 2005 regarding the 2005 Annual General Meeting and Financial Forum on March 23 and 24 in Vancouver.

 

8.         Citizens' Assembly

 

Circular dated December 2004 providing information on its final report entitled "Making Every Vote Count - The Case for Electoral Reform in British Columbia".  Explanation on how vote counts to be circulated with agenda.  (Note: Complete report in Reading File.)

 

9.         Vancouver Island Aboriginal Transition Team

 

Letter dated January 18, 2005 advising that the team is working with Vancouver Island Aboriginal Communities to create a vision of how services will be delivered to children and families by a Vancouver Island Regional Aboriginal Authority (VIRAA), and inviting community members to participate in Community Dialogue sessions held throughout the Island during February. 

 

That Informational Correspondence items numbered 1 through 9, be received and filed.

 

 

G.      UNFINISHED BUSINESS              NIL

 

 

H.      BYLAWS                                         NIL

 

 

I.        REPORTS

 

1.         Accounts

 

            That the certification of the Director of Finance dated January 24, 2005 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

 

2.         RCMP (CS)

 

Annual policing report for 2004 from the OIC, Port Alberni Detachment.

 

 

3.          Parks and Recreation (CM)

 

Monthly report from the Director of Parks and Recreation providing information about current departmental operations.

 

 

4.         Museum (IP) 

           

Monthly report from the Museum Director providing information about current  departmental operations.

 

 

5.         Alberni Valley Museum & Heritage Commission - Minutes (IP)

 

            That the minutes of the Alberni Valley Museum & Heritage Commission meeting of January 5, 2005, be received.          

 

 

6.         City Clerk - January 10, 2005 Public Hearing Report (LP)

 

That the report of the Public Hearing held January 10, 2005 be received and filed.

 

 

7.         City Manager - Infrastructure Grant Applications (HC)

 

Report dated January 10, 2005 regarding Provincial Infrastructure Grants identifying the following three key projects and requesting that Council identify its top two priorities for infrastructure funding:

 

1.      Argyle Sewage Pumping Station Upgrade - complete mechanical refit of the City's largest sewer pumping station, constructed in the early 1970's, located at the foot of Argyle Street;

 

2.      China Creek Watermain Replacement Project - replacement of 3.5 km of the main China Creek supply pipeline (1930's vintage);

 

3.      Public Library/Echo Lobby Expansion Project - 4000 square foot expansion to the library and an upgrade to the Echo Centre lobby.

 

 

8.         Director of Finance - Audit Committee Minutes (HC)

 

That the minutes of the January 10, 2005 Audit Committee Meeting and December 2004 financial statements be received.

 

 

9.         City Clerk - Lease of Unit 4 and Unit 5 Alberni Harbour Quay (HC)

                          

Report dated January 19, 2005 regarding lease of Unit 4 at Alberni Harbour Quay to Clara Dal Col for the purpose of operating a Gourmet Fish and Seafood Market, and Unit 5 at Alberni Harbour Quay to Ernst Joss for the purpose of operating a delicatessen and coffee shop.

 

a)     That under the authority of Section 8 of the Community Charter, the City of Port Alberni enter into a lease agreement with Clara Dal Col for Unit 4 at the Alberni Harbour Quay for a five year term commencing February 1, 2005 for operation of a Gourmet Fish and Seafood Market, at a rate of $612.90 plus GST, per month.

 

b)     That under the authority of Section 8 of the Community Charter, the City of Port Alberni enter into a lease agreement with Ernst Joss for Unit 5 at the Alberni Harbour Quay for a five year term commencing March 1, 2005 for operation of a delicatessen and coffee shop, at a rate of $612.90 plus GST, per month.

 

 

 

 

 

 

 

10.       City Clerk - Lease of portion of Lot 3, Plan 65347, DL 10, AD (HC)

 

Report dated January 19, 2005 regarding lease of a portion of Lot 3, Plan 65347, District Lot 10, Alberni Land District (property at Mary Street) to Asker Naesgaard.

 

That under the authority of Section 8 of the Community Charter, the City of Port Alberni enter into a lease agreement with Asker Naesgaard for a portion of Lot 3, Plan 65347, District Lot 10, Alberni Land District for a five year term commencing February 1, 2005, at a rate of $200.00 per acre, per year.  

 

 

11.       Community Forest Advisory Committee (LP)

 

Minutes from the meeting held January 11, 2005.

 

That the minutes from the Community Forest Advisory Committee meeting held January 11, 2005, be received.

 

 

12.       Mayor's Report

 

 

13.       Councillors' Reports

 

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

 

L.      ADJOURNMENT

 

That the meeting adjourn at      pm.