A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, FEBRUARY 28, 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Special Council Meeting held at 5:30 pm and Regular Meeting held at 7:00 pm on February 14, 2005.

 

 

C.      DELEGATIONS

 

1.         Mt. Klitsa Garden Club

 

Larry Brechin in attendance to provide a brief history of the Club, to advise it is their 50th Anniversary on March 3, 2005 and to introduce two of their original members, Ann Rudy and Vivian Thomson.

 

 

2.         National Institute of Disability Management and Research

 

Wolfgang Zimmerman and Henry Nedergard in attendance to update Council on Disability Management and Research, providing a News Release from their 10th Anniversary celebration and showing a 10 minute DVD presentation.

 

 

3.         Trevor Jones - Hupacasath First Nation 

            Providing an update regarding the Victoria Quay project.

           

 

D.      PROCLAMATIONS               NIL                                        

 

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Village of Gold River  (AL)

 

Letter dated February 9, 2005 requesting Council to question the City's MLA regarding BC Hydro's Electricity Purchase Agreement for the Duke Point Power Project, and attaching a short brief outlining their "Green Portfolio" power plant proposal.

 

2.         British Columbia/Yukon Command The Royal Canadian Legion  (HC)   

 

Fax dated February 17, 2005 advising that they are printing a "Commemorative History Book" to show gratitude to Canada's veterans and commemorate the 60th Anniversary of the end of the Second World War, and inviting Council to purchase advertising space in the Book.

 

3.         Western Canada Wilderness Committee  (AL)

 

Letter dated February 9, 2005 enclosing the Committee's latest report entitled "Save Lost Valley" which was co-published with the Seton Lake Band, a St'át'imc Community north of Lillooet, which proposes that Lost Valley and other areas in the northern portion of their territory be designated as Protection Areas, and requesting Council to send a letter to the Premier requesting that the St'át'imc land use plan be honoured.  (Note:  Copies of report in "Reading File").

 

4.         British Columbia Transmission Corporation  (CS)

 

Letter dated February 17, 2005 inviting Council to participate in a survey regarding BC's electricity system.  This is an opportunity for Council to comment on the need to relocate the local substation.

 

5.         Acting City Manager - "Out Here" Pamphlets  (HC)

 

            Memo dated February 23, 2005 requesting Council's consideration of funding for

placing the Alberni Valley Chamber of Commerce' pamphlet "Out Here" on BC Ferries' brochure racks.  (Note:  Pamphlet in "Reading File").

 

            That Council for the City of Port Alberni receive the above report and

endorse the request at a cost of $949.44 plus GST with funding from the City's Economic Development Account.

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         Alberni-Clayoquot Film Commission

 

Minutes from their December 1, 2004 Annual General Meeting providing an update of the Film Commission's activities.

 

 

2.         Union of British Columbia Municipalities

 

Fax dated February 14, 2005 announcing that Community Wildfire Protection Plan funding, provided by the Ministry of Forests, will continue in 2005.

 

3.         Minister of Fisheries and Oceans

 

Letter dated February 15, 2005 replying to a letter from the Mayor concerning the Salmonid Enhancement Program (SEP).  (Note:  Mayor's letter dated January 11, 2005 attached).

 

4.         Ministry of Energy and Mines

 

Letter dated February 8, 2005 responding to a letter from the Mayor regarding enhanced community involvement in offshore oil and gas resources.  (Note:  Mayor's letter dated January 27, 2005 attached).

 

5.         Port Alberni and District Labour Council

 

E-mail dated February 13, 2005 thanking the Mayor and City Councillors for passing the Resolution asking the provincial government to not close the government liquor store on Johnston Road.

 

6.         Eli Mina, Meeting Mentor & Registered Parliamentarian

 

E-mail dated February 17, 2004 advising of the following workshops to be held in Vancouver:

 

·        "Minute Taking Standards & Related Issues" on June 16, 2005, and

·        "Meetings & Rules of Order" on June 17, 2005.

 

7.         British Columbia Paraplegic Association

 

Letter dated January 27, 2005 presenting a copy of their latest research "Coming Into Focus:  People with Spinal Cord Injury in BC".  (Note:  Report in "Reading File").

 

8.         EmergeX

 

Letter dated February 14, 2005 attaching a proposal to prepare a Tsunami Preparedness Plan for the City of Port Alberni.  (Note:  the City has already made application to the Province for funding an upgrade to the existing warning system).

 

9.         Union of British Columbia Municipalities

 

Fax dated February 15, 2005 providing provincial budget highlights of interest to local government.

 

10.       Union of British Columbia Municipalities

 

            Fax dated February 23, 2005 providing federal budget highlights of interest to

            local government, in particular "The New Deal".

 

11.       Federation of Canadian Municipalities

 

            Fax dated February 23, 2005 announcing the federal government's program

            "The New Deal".

 

That Informational Correspondence items numbered 1 through 11 be received and filed.

 

 

G.      UNFINISHED BUSINESS               NIL             

 

 

H.      BYLAWS  

 

1.         "Recreation Facilities Fees and Charges Bylaw No. 4576, 2005 Amendment No. 1 Bylaw No. 4584"  (CM)

 

That "Recreation Facilities Fees and Charges Bylaw No. 4576, 2005 Amendment No. 1 Bylaw No. 4584" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4584.

 

2.         City Planner - Advisory Planning Commission  (LP)

 

That the report of the Advisory Planning Commission Meeting held on February 17, 2005 providing the following 4 recommendations to Council be received and the recommendations endorsed.  (Note:  City Planner's reports attached, but all other background provided in "Reading File").

 

1)          That City staff be directed to prepare an amendment to the Official  

            Community Plan to designate 5115 and 5135 Long Road as Commercial on the Future Land Use Map and designate 5115 and            

            5135 Long Road in the Development Permit Area No. 2 Community             Commercial Area.

 

2)         That City staff be directed to prepare an amendment to the Zoning   

            Bylaw Map to rezone 5115 and 5135 Long Road to C2 -          Community Shopping Centre District.

 

3)         That as part of the development process, the applicant be required  

            to complete the following before the final adoption of the bylaws:

 

 

            a.         Completion of the necessary survey plant to consolidate

                        115 and 5135 Long Road with 3355 Johnson Road.

 

            b.         An Irrevocable Letter of Credit for the asphalt, curb & gutter

                        works along the frontage of 5115 and 5135 Long Road.

 

            c.         That the houses be removed from 5115 and 5135 Long

                        Road.

 

4)         That staff be directed to prepare the necessary Development

            Variance Permit to vary Zoning Bylaw #4395 as follows:

 

·                    Vary Section 6.1.3 of Zoning Bylaw #4395 Bulk and Site Regulations Front Yard Setback from 7.5 metres to 3.7 metres

·                    That Council give notice of intent to issue a Development Variance Permit.

 

Note:  Development Variance Permit to be considered as item I.5.

 

3.       "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585"  (LP)

 

That "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" be now introduced and read a first time.

 

That "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585" be read a second time.

 

4.         "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586"  (LP)

 

That "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" be now introduced and read a first time.

 

That "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586" be read a second time.

 

5.         Setting Public Hearing for Bylaws 4585 and 4586  (LP)       

 

That the following Bylaws be advanced to a Public Hearing on Monday, March 14, 2005 in the Council Chambers at 6:00 pm:

 

·        "Official Community Plan Amendment No. 31 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4585", and

 

·        "Zoning Amendment No. 30 (5115 and 5135 Long Road - Barclay Capital Development Inc.) Bylaw No. 4586".

 

 

I.        REPORTS

 

1.         Accounts (HC)

 

            That the certification of the Director of Finance dated February 28, 2005       be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

2.         RCMP (CS)

 

Monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations.

 

3.         Parks and Recreation (CM)

 

Monthly report from the Director of Parks and Recreation providing information about current departmental operations.

 

4.         Museum (IP) 

           

Monthly report from the Museum Director providing information about current  departmental operations.

 

5.         City Planner – Development Variance Permit No. 50 (LP)

 

            Report from the City Planner dated February 10, 2005 advising that the owners (Clark and Erin Power of 5078 Pleasant Road) have made application for a Development Variance Permit application to construct a major addition to their house consisting of a 3.7 metre (12 foot) addition to the East side of the house and a new carport and shop on the West side.  Recommendation of Advisory Planning Commission was received as item H.3.

 

                        That City staff be directed to prepare the necessary Development

                        Variance Permit to vary Zoning Bylaw #4395 as follows:

 

                        1)         Vary Section 6.1.3 of Zoning Bylaw #4395 Bulk and Site

                                    Regulations Front Yard Setback from 7.5 metres to 3.7

                                    metres.

 

                        2)         That Council give notice of intent to issue a Development

                                    Variance Permit at the March 14, 2005 Regular Meeting of Council.

 

 

6.         Director of Parks and Recreation - Donation of Property to City  (CM)

 

            A report from the Director of Parks and Recreation dated February 22, 2005 advising that Mr. Dan Ross would like to transfer his property located at the end of 5791 Nelson Road, which includes a portion of Lugrin Creek, to the City to be preserved as parkland and used to improve salmon enhancement, with the City agreeing to a restrictive covenant.

           

                        That the City of Port Alberni proceed with registering the new parcel and

            the associated covenant which will complete the formal transfer of the property to the City of Port Alberni.

 

 

7.         Director of Parks and Recreation - Harbour Quay Security Services  (CM)

 

A report from the Director of Parks and Recreation dated February 9, 2005 advising of the results from the recent request for proposals and meeting with the Alberni Harbour Quay merchants for the provision of security services for Alberni Harbour Quay and attaching the Agreement between the City and "Quay Security".

 

                        That the City of Port Alberni endorse the following recommendations:

 

·        the security service contract with "Quay Security" at an annual cost of $19,800 be renewed and that a meeting be held with the owner to go over concerns raised at the meeting that took place with the Harbour Quay merchants;

·        the Mayor and City Clerk be authorized to sign the service agreement on behalf of the City,

·        the "Harbour Cam"/security camera suggestion be explored further including potential funding sources.

 

 

8.         City Planner - Official Community Plan - Johnston Road Public Meeting  (LP)

 

A report from the City Planner dated February 23, 2005 advising of the proposed format for the above Public Meeting.

 

            That the above report be received and a Public Meeting to discuss the

Johnston Road corridor and the Official Community Plan be scheduled on April _________, 2005.

 

9.         City Clerk - February 21, 2005 Tax Rate Forum  (HC)

 

            The City Clerk submitting a summary of comments received during the February

21, 2005 Tax Rate Forum.  Staff are summarizing the completed questionnaires submitted since the Forum, are reviewing all questions and comments and will provide a response to Council.  Both the summary and the response will be made available to the public.  Council is requested to identify any priorities for attention in the staff report.

 

                        That Council for the City of Port Alberni receive the February 21, 2005 Tax

Rates Forum summary and provide the following direction for the staff report responding to the comments received.

 

 

10.       Mayor's Report

 

 

11.       Councillors' Reports

 

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

 

L.      ADJOURNMENT

 

                         

That the meeting adjourn at      pm.