A G E N D A

 SPECIAL MEETING OF COUNCIL

 THURSDAY, DECEMBER 22, 2005 AT 12:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

A.        APPROVAL OF AGENDA (including introduction of late items)

B.        ADOPTION OF MINUTES

1.           Regular Council Meeting held December 12, 2005 at 7:00 pm.                                                    

C.        DELEGATIONS               NIL 

D.        PROCLAMATIONS       NIL                                  

E.        CORRESPONDENCE FOR ACTION      

1.           British Columbia Supply Management (BCSM5) (HC) 

Letter dated December 2, 2005 (from BCSM5  Group - BC Broiler Hatching Egg Producers, BC Chicken Producers, BC Egg Producers, BC Milk Producers and BC Turkey Producers) requesting a letter of support from Council for its negotiations with the World Trade Organization.

That Council for the City of Port Alberni write a letter to the British Columbia Supply Management Group supporting its negotiations with the World Trade Organization.

F.        INFORMATIONAL CORRESPONDENCE        

1.           Canadian Association of Home and Property Inspectors (BC)

Letter dated December 12, 2005 providing an update on its progress with the Provincial government to provide a rationale for standards for the BC home and property inspection industry.  (City's letter attached.)

2.           Minister of Education/Deputy Premier

Letter dated December 8, 2005 responding to the City's letter regarding Council's resolution urging the Government to restore stability and improve the quality of the public school system, and providing details of their progress. 

3.           Sport BC

Letter dated December 8, 2005 providing a copy of its December 2005 Community Report.

4.           BC Progress Board

Letter dated December 7, 2005 providing a copy of the report "The Role of International Education: Expanding Student Opportunity and Economic Development in British Columbia". 

5.           Municipal Finance Authority of British Columbia

Letter dated December 9, 2005 enclosing a cheque for $406.89 representing the City's share of the MFA debt borrowing dividend, a refund of the unused issue expense monies the MFA deducted on its debenture issues in 2004.

6.           British Columbia and Yukon Chamber of Mines

Letter dated December 6, 2005 providing information on the "Mineral Exploration Roundup 2006" taking place January 23 to 26 in Vancouver, and inviting the Mayor to attend.

G.        UNFINISHED BUSINESS       NIL

H.        BYLAWS    

1.           "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw No. 4613" (HC)

That "Five Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw No. 4613", be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4613.

I.          REPORTS

1.         Accounts (HC)

That the certification of the Director of Finance dated December 22, 2005 be received and the cheques numbered              to            inclusive, in payment of accounts totalling              be approved. 

2.           Alberni Valley Museum and Heritage Commission (IP)

Minutes from Alberni Valley Museum and Heritage Commission meeting held December 7, 2005.

3.           Director of Finance - Audit Committee Minutes (HC)

That the minutes of the December 12, 2005 Audit Committee meeting, the memo dated December 16, 2005 from the Director of Finance attaching reports from the RCMP Acting OIC and the Fire Chief responding to questions from the December 12 Audit Committee Meeting, and the November financial statements, be received.

4.           Director of Finance - Security Issuing Resolutions

SECURITY ISSUING RESOLUTION #2005-01   (JM)

THAT the City of Port Alberni approves borrowing from the Municipal Finance Authority of British Columbia, as part of their 2006 spring issue, $438,170 as authorized through" Long Term Capital Borrowing Bylaw (North Port Sewer Overflow Abatement Stage Two), Bylaw No. 4601, 2005" and that the Alberni Clayoquot Regional District be requested to consent to our borrowing over a ten year term and include the borrowing in their security issuing bylaw.

SECURITY ISSUING RESOLUTION #2005-02   (CS)

THAT the City of Port Alberni approves borrowing from the Municipal Finance Authority of British Columbia, as part of their 2006 spring issue, $3,375,064.00 as authorized through "Long Term Capital Borrowing Bylaw (New Port Alberni RCMP Detachment), Bylaw No. 4575, 2004" and that the Alberni Clayoquot Regional District be requested to consent to our borrowing over a twenty-five year term and include the borrowing in their security issuing bylaw.

5.           City Engineer – Infrastructure Grant for China Creek Water Main (HC)

That the report dated December 20, 2005 from the City Engineer regarding the Infrastructure Grant for the China Creek Water Main be received.

6.           City Engineer - Mining Activities near Mineral Creek (JM)

That the report dated December 19, 2005 from the City Engineer regarding the application to conduct a mineral exploration program in the China Creek watershed by Mipoz Geological Inc., be received.

J.        QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K.        OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L.        ADJOURNMENT

That the meeting adjourn at      pm.