A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, AUGUST 8, 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

B.      ADOPTION OF MINUTES

 

1.                  Special Meeting held at 4:00 pm and the Regular Meeting held at 7:00 pm on July 25, 2005.

 

C.      DELEGATIONS

 

1.         George McKnight 

 

Regarding the proposed sale of property at the "Harbour View Site" (Kingsway

Avenue and Argyle Street).

 

D.      PROCLAMATIONS                                  

 

1.         Union of British Columbia Municipalities  (HC)

 

            Letter dated June 27, 2005 advising that on September 29, 2005 UBCM will mark its 100th Anniversary, enclosing a congratulatory letter from the Governor General Her Honour Adrienne Clarkson and requesting that the week of September 26 to 30 be proclaimed as "UBCM Centennial Week".

 

                        That the letter be received and the week be proclaimed as requested.

 

2.         British Columbia Teachers' Federation  (HC)

 

Letter dated August 2, 2005 requesting that October 5, 2005 be proclaimed as

"World Teachers' Day".

 

That the letter be received and the day be proclaimed as requested.

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Cowichan Citizens Coalition - Duncan Initiative  (HC)

 

            Letter dated August 1, 2005 regarding the Bank of Canada providing interest-free funding for municipalities and enclosing a video and information.  The Town of Ladysmith has requested the federal government's consideration and response to a Federation of Canadian Municipalities' request.  (Note:  Video is in the Council Reading File).

 

2.         Association of Vancouver Island and Coastal Communities (AVICC)  (HC)

 

            Memo dated July 27, 2005 inviting a representative to a meeting in Courtenay on Friday, August 19, 2005 to update members on the "North Island Coast Initiative" announced by the Premier at the 2005 Annual General Meeting in April.

 

3.         Judith Sayers  (LP)

 

            Letter dated August 3, 2005 requesting permission to reserve the parking area and control traffic at Victoria Quay for their "Choo Kwa Challenge" on Saturday, August 27, 2005.

 

4.         Various Residents  (AL)

 

            E-mail dated August 3, 2005 from concerned citizens requesting that City Council examine current zoning bylaws to encourage more public input regarding publicly owned properties, for both the City and the School District.

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         BC Transit

 

Letter dated July 25, 2005 enclosing the "BC Transit 2004/05 Annual Report" which includes more detail on the ridership and performance improvements; writing about the most recent federal government announcements on the New Deal, advising they are working with the Minister of Transportation regarding provincial support to cost-share fuel price increases this year, as well as working to support the provincial government in developing a sustainable funding and governance structure for transit.  (Note:  Annual Report in "Reading File").

 

2.         American Sail Training Association (ASTA)

 

E-mail from Steve Baker, Race Director for the American Sail Training Association, thanking Port Alberni for putting on a successful Tall Ships Festival held July 13-15, 2005 and advising they will be sending a request for information to support Port Alberni being named "ASTA Port of the Year".

 

3.         Union of British Columbia Municipalities (UBCM)

 

Member Release dated July 29, 2005 providing highlights of the July 21-22, 2005 Executive Meeting noting that the Executive met with the new Minister of Community Services, the Honourable Ida Chong.

 

4.         Union of British Columbia Municipalities (UBCM)

 

Memo dated July 29, 2005 announcing that the Executive approved Phase 1 of the Tourism Funding Program.  This will make available in two parts, 50% of the $25 million announced by the Premier at the 2004 Convention.

 

5.         Terasen

 

Letter dated August 1, 2005 announcing that the Board of Directors of Terasen Inc. unanimously approved a definitive agreement that will see Kinder Morgan, one of the largest energy companies in the United States, acquire all outstanding shares of Terasen.

           

That Informational Correspondence items numbered 1 through 5 be

received and filed.

 

G.      UNFINISHED BUSINESS              

 

1.         Updates to City of Port Alberni Strategic Plan  (HC)

            (from July 25, 2005 Regular Council Meeting)

 

Report dated July 28, 2005 from the City Manager providing Council's directed

changes which have now been made to the City of Port Alberni Strategic Plan.

 

That the City Manager's report dated July 28, 2005 regarding updates to

the City of Port Alberni Strategic Plan, be received and Council for the City

of Port Alberni adopt the presented Strategic Plan, as modified, to be the

City of Port Alberni's 2005 Strategic Plan.

 

2.         2007 Association of Vancouver Island Coastal Communities (AVICC) Convention   (HC)

            (from July 25, 2005 Regular Council Meeting)

 

            Report dated July 27, 2005 from the Administrative Assistant outlining the host community responsibilities and estimated costs to host the 2007 AVICC Convention in Port Alberni.

 

3.         Alexandra Pazitch - Animal Control Bylaw Committee  (CS)

            (from July 25, 2005 Regular Council Meeting)

 

            A letter from Alexandra Pazitch requesting that Council appoint a committee to consider proposed Bylaw #4593.

                       

                        That discussions regarding proposed Animal Control Bylaw 4593 be           

                        lifted from the table. 

 

H.      BYLAWS  

 

1.         Places of Public Worship Exemption Bylaw Amendment  (HC)

 

That “Places of Public Worship Exemption Bylaw, Amendment No. 1 No. 4598” be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4598.

 

2.         City Planner - Zoning Amendment Application - R. Shepherd & P. Walker

            5568 Grandview Road (Lot 7, DL 20, Plan 921 Except Plan 17338)  (AL)

 

A report dated July 14, 2005 regarding an application for an amendment to the Zoning Bylaw to rezone the property at 5568 Grandview Road (Lot 7, District Lot 20, Alberni District, Plan 921 Except Plan 17338) from R5 - Rural Residential District to R4 - Semi-Rural Residential District to facilitate an application for a proposed subdivision and a report dated August 3, 2005 advising that the Advisory Planning Commission members support this proposal with the following recommendations:

 

1.         the City proceed with an amendment to the Zoning Bylaw Map to

      rezone Lot 7, District Lot 20, Alberni District, Plan 921 Except Plan 17338

      from R5 -Rural Residential District to R4 - Semi-Rural residential District,

and

 

2.         the applicant be required to receive preliminary layout approval for the

proposed subdivision from the City of Port Alberni's Approving Officer

before final adoption of the Bylaw.

 

That the reports dated July 14 and August 3, 2005 from the City Planner be received and Council for the City of Port Alberni concur with the recommendations as outlined.

 

"Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker),

            Bylaw No. 4599"  (AL)

 

That "Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker), Bylaw No. 4599" be now introduced and read a first time.

 

That "Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker), Bylaw No. 4599" be read a second time.

 

That  "Zoning Amendment No. 35 (5568 Grandview Road - Shepherd/Walker), Bylaw No. 4599" be advanced to a Public Hearing on Monday, September 12, 2005 at 6:30 pm in the City Hall Council Chambers.

 

3.         "Zoning Amendment No. 33 (2301 8th Avenue - Engstrom), Bylaw No. 4592"  (AL)

 

The City Planner advises that as of August 8, 2005, the applicant will have satisfied the City's conditions for consideration of adoption of Bylaw No. 4592.

 

That "Zoning Amendment No. 33 (2301 8th Avenue - Engstrom), Bylaw No. 4592" be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4592.

 

4.         Director of Finance - 2005-2009 Amended Financial Plan, Amendment No. 1

            (Stage 2 of the North Port Sewer Abatement Project from 2006 to 2005)  (HC)

 

            Report dated August 2, 2005 advising that the 2005-2009 Five Year Financial

Plan is to be amended to include the request by the City Engineer to bring

forward the second stage of the North Port Sewer Abatement Project.

 

That the report dated August 2, 2005 from the Director of Finance be

received and Council concur with the request to amend Schedule "A" of

the "5 Year Financial Plan Bylaw, 2005-2009, Bylaw No. 4587" in order to

bring forward the second stage of the North Port Sewer Abatement Project

with funding for this stage to be borrowed and a contribution from capital

reserves.

 

"5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw No.

4600"  (HC)

 

That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw

No. 4600" be now introduced and read a first time.

 

That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw

No. 4600" be read a second time.

 

That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 1, Bylaw

No. 4600" be read a third time.

 

I.        REPORTS

 

1.         Accounts  (AL)

 

            That the certification of the Director of Finance dated August 8, 2005 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

2.         Engineering and Public Works  (AL)

 

Monthly report from the Engineering and Public Works Department providing information about current departmental operations.

 

3.         Planning  (AL)

 

Monthly report from the City Planner providing information about current departmental operations.

 

4.         Fire Department  (CS)        

           

Monthly report from the Fire Department providing information about current  departmental operations.

 

5.         Public Hearing held July 25, 2005  (AL)

 

That the report of the Public Hearing held July 25, 2005 be received and filed.

 

6.         Administrative Assistant - Cancellation of September 26th Regular Meeting  (HC)

 

Report dated August 4, 2005 from the Administrative Assistant regarding dates of the upcoming UBCM (Union of British Columbia Municipalities) Convention, and recommending that Council cancel the Regular Meeting of September 26th in order to allow attendance.

 

That Council for the City of Port Alberni cancel the September 26th Regular Council Meeting to allow for Council's attendance and participation at the annual UBCM Convention in Vancouver.

 

7.         City Clerk - Asian Tsunami Relief  (HC)

 

Report dated August 4, 2005 from the City Clerk attaching a press release from the Federation of Canadian Municipalities (FCM) advising of the recent partnership for relief for Sri Lanka, and requesting Council to re-confirm its commitment by the resolution previously adopted:

 

That Council for the City of Port Alberni work through the Federation of Canadian Municipalities and offer its expertise and assistance to the International Centre for Municipal Development and pledge a contribution up to $10,000 toward a tsunami warning system for a region within southern Asia.

 

8.         Mayor's Report

 

9.         Councillors' Reports

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

L.      ADJOURNMENT

                         

That the meeting adjourn at      pm.