A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, APRIL 25, 2005 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Regular Meeting held April 11, 2005 at 7:00 pm.

 

C.      DELEGATIONS

 

1.         Alberni Valley Spirit of BC Community Committee

 

Dan Washington, Chair and Tom Housholder in attendance to provide a brief overview of Committee activities.

 

That the letter from Dan Washington, Chair, Alberni Valley Spirit of BC Community Committee, dated April 15, 2005 be received and Council for the City of Port Alberni concur with the request to write a letter to John Furlong, CEO, Vancouver Olympic Organizing Committee, requesting that the Olympic Torch Run include the Alberni Valley, and also that  Councillor __________ sit as a member of the local Spirit of BC Committee.

 

2.         Welcome Wagon

 

Colleen Miller in attendance to make a presentation on behalf of the Welcome Wagon, including presentation of a Certificate of Appreciation to the City of Port Alberni and requesting that the week of May 2 to 6, 2005 be proclaimed as "Official Welcome Wagon Week" in Port Alberni.

 

That the letter be received and the week of May 2 to 6, 2005 be proclaimed as "Official Welcome Wagon Week" in Port Alberni as requested.

 

3.         Proud & Proactive Committee

 

            Members of the Proud & Proactive Committee in attendance to discuss their

            achievements to date, advise of the Media Wise Information Session to be held

            on May 11, 2005 and present to Council their Media Resource Handbook.

 

D.      PROCLAMATIONS                                                              

 

1.         Deb Barr, Recreation Programmer, Parks and Recreation Department (CS)

 

            Letter dated April 20, 2005 requesting that June 5 to 11, 2005 be proclaimed as "Seniors' Week in Port Alberni, and requesting a photo with the Mayor and the Seniors' Week Organizing Committee to advertise this event.

 

That the letter be received, the week of June 5 to 11, 2005 be proclaimed

as "Seniors' Week” in Port Alberni and a photo op be arranged as

requested.

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Union of British Columbia Municipalities (UBCM) (CS)

 

Memo dated April 7, 2005 advising of a funding program under the Seniors Housing and Support Initiative, called "Seniors in Communities Dialogue".   Funding will be provided to assist communities in the development and hosting of “Seniors in Communities Dialogues”. 

 

2.         Canada Day Parade 2005 (LP)

 

That the e-mail from Sally Anderson on behalf of the Folkfest Multicultural Association dated April 13, 2005 regarding the Canada Day celebrations on Friday, July 1, 2005 as well as requesting permission to hold the parade, be received and the requests for the use of the ADSS/Burde Street area for marshalling, the use of 10th Avenue and part of Burde Street, 11th Avenue, 12th Avenue and Anderson Avenue be approved subject to the provision of  $2,000,000 liability insurance in the City’s name and pertinent information being provided to the RCMP, Fire Department, and BC Ambulance.

 

3.         Murray Preusche (LP)

 

Fax dated April 19, 2005 concerned about the condition of the railroad crossing on Stamp Avenue in front of Norske Mill and a report from the Acting City Engineer regarding the repairs. 

 

4.         Alberni-Qualicum Liberal Riding Association (AL)

 

Letter dated April 20, 2005 asking to have the "Don't Care Card" signs removed from City property (located across the highway from West Coast General Hospital and a report from the Administrative Assistant providing the resolution passed by Council, March 8th, 2004.

           

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         Consul General of Italy, Vancouver

 

Letter dated March 31, 2005 enclosing the Guide "Over 100 Years of Italian Associations in British Columbia" (in "Reading File") celebrating the 100th Anniversary of their two oldest Societies in British Columbia (the "Confratellanza" in Vancouver, and the "Cristoforo Colombo" in Trail).

 

2.         Municipal Finance Authority of British Columbia

 

Letter dated April 6, 2005 advising that the Municipal Finance Authority of British Columbia has achieved another milestone with their Spring, 2005 debenture issue resulting in every local government in BC enjoying a lower interest rate than the Province of Ontario and the City of Toronto.

 

3.         Municipal Finance Authority of British Columbia

 

Letter dated April 15, 2005 providing the City of Port Alberni's share of the MFA Leasing Program dividend ($76.92).

 

4.         British Columbia Transmission Corporation (BCTC)

 

Letter dated April 8, 2005 advising of the Edge Tree Program that BCTC is about to initiate on land adjacent to Port Alberni, from the Dunsmuir Substation to Wallace Street.  BCTC is the Crown Corporation that plans, operates and maintains BC Hydro's Transmission assets.  (Note:  Copies of background information in Council's "Reading File".)

 

5.         Provincial Emergency Program

 

            Letter dated March 21, 2005 advising that May 1 to 7, 2005 is "Emergency Preparedness Week 2005", and inviting Port Alberni to participate in this important annual event.

 

6.         Ministry of Community, Aboriginal and Women's Services

 

            Letter dated March 31, 2005 enclosing Certificate of Approval No. 15697 for Bylaw 4575, cited as "Long Term Capital Borrowing (New Port Alberni RCMP Detachment) Bylaw No. 4575, 2004".

 

7.         Liquor Control and Licensing Branch

 

            Policy Directive dated April 7, 2005 announcing recent amendments to the Liquor Control and Licensing Act Regulations and policies regarding packaged liquor pricing in licensee retail stores (LRS).

 

8.         Union of British Columbia Municipalities

 

            Memorandum dated April 7, 2005 providing an update on a treaty-related issue of key importance to local governments - additions to Treaty Settlement Land.

 

9.         Union of British Columbia Municipalities

 

            Letter dated April 14, 2005 enclosing a cheque in the amount of $4,149.84 representing the City of Port Alberni's share of the proceeds of the 2004 Commercial Vehicle Licensing Program.

 

10.       Indian and Northern Affairs Canada    

 

            Letter dated April 4, 2005 enclosing two videos, "First Nations/Private Sector Partnerships" and "First Nation Business in BC", and thanking the Mayor for his participation in the project and making of the video.  (Note:  Videos in Council's "Reading File".)

 

11.       BC Hydro

 

            Letter dated April 6, 2005 inviting comment on their draft Resource Options material by stakeholders and First Nations who were involved in the development of the 2005 Integrated Electricity Plan.

 

12.       Port Alberni Grand Prix

 

Letter dated April 8, 2005 advising that the directors of the 2005 Port Alberni Grand Prix have unfortunately agreed to cancel the 2005 Port Alberni Grand Prix due to the fact that Vancouver Island lost its Karting facility in 2004, and have been unable to acquire a new home for 2005.

 

13.       Gillian Trumper, MLA (Alberni-Qualicum)

 

Letter dated April 11, 2005 advising that the City's application under the Local Government Tsunami Preparedness Program has been approved.  (Note:  The City received funding in the amount of $20,000.)

 

14.       Gillian Trumper, MLA (Alberni-Qualicum)

 

Letter dated April 7, 2005 responding to the City's letter regarding the Province's objectives for BC Hydro and their purchase of energy.

 

15.       Alberni-Clayoquot Film Commission

 

Letter dated April 12, 2005 thanking the Mayor and Council for their support at the recent budget committee meeting of the Alberni-Clayoquot Regional District.

 

16.       Vancouver Island Regional Library (VIRL)

 

Fax dated April 14, 2005 attaching a copy of their April 2005 Board Meeting News Brief.

 

17.       Western Canada Wilderness Committee

 

Letter dated May 17, 2005 enclosing their latest education report entitled "Vote Wild! May 17, 2005".  (Report in "Reading File".)

           

18.       City of Burnaby

 

Letter dated April 7, 2005 advising of a resolution passed at their Council meeting held April 4, 2005 requesting a Public Inquiry into the Investigation of the Air India Bombing.

 

19.       Government of Canada News Release – New Deal for Cities and            Communities – Federal Gas Tax

 

            Fax received April 20, 2005 announcing an agreement on federal gas tax investments in BC’s cities and communities.   For the community of Port Alberni    

            the New Deal means $2,075,451 funding over the next five years.       

 

That Informational Correspondence items numbered 1 through 19 be

received and filed.

 

G.      UNFINISHED BUSINESS              

 

H.      BYLAWS  

 

1.         "5 Year Financial Plan 2005 - 2009, Bylaw No. 4587" (AL)

           

That "5 Year Financial Plan 2005 - 2009, Bylaw No. 4587" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4587.

 

2.         "Tax Rates 2005, Bylaw No. 4588" (AL)

 

Report from the Director of Finance dated April 19, 2005 highlighting the 2005 municipal property tax rates.

 

That "Tax Rates 2005, Bylaw No. 4588" be now introduced and read a first time.

 

That "Tax Rates 2005, Bylaw No. 4588" be read a second time.

 

That "Tax Rates 2005, Bylaw No. 4588" be read a third time.

 

I.        REPORTS

 

1.         Accounts (AL)

 

            That the certification of the Director of Finance dated April 25, 2005 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

2.         RCMP (CS)

 

Monthly report from the OIC, Port Alberni Detachment providing information about current departmental operations.

 

3.         Parks and Recreation (CM)

 

Monthly report from the Director of Parks and Recreation providing information about current departmental operations.

 

4.         Museum (IP) 

           

Monthly report from the Museum Director providing information about current  departmental operations.

 

5.         Director of Parks and Recreation - Liftgate Purchase (AL)

 

Report dated April 20, 2005 advising of the recent purchase of a used 2004 Chevy cube van and requesting Council’s approval of the purchase and installation of a rear liftgate at a cost of $3,700 plus tax (installation to be completed by City mechanical services staff).  (Note:  Purchase of the used vehicle resulted in a net savings of $11,725.)   

 

That the report from the Director of Parks and Recreation dated April 20, 2005 be received and Council endorse the recommendation that a rear liftgate be purchased from Del Equipment in the amount of $3,700 plus tax, and the funds be provided from the ERRF account.

 

6.         Acting City Engineer - Engineering Department 2005 Equipment Purchases

 

A report dated April 19, 2005 advising that the equipment proposed for replacement in the Capital Budget has been tendered (summary attached) and requesting Council’s approval for the purchases.  (Note:  Equipment summaries in Council’s “Reading File”.)

 

            That the report dated April 19, 2005 be received and Council approve the               purchases as outlined in the Acting City Engineer’s April 19,          2005 report.

 

7.         Mayor's Report

 

8.         Councillors' Reports

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

L.      ADJOURNMENT

 

                         

That the meeting adjourn at      pm.