A G E N D A
REGULAR MEETING OF COUNCIL
MONDAY, NOVEMBER 28, 2005 AT 7:00 PM
IN THE CITY HALL COUNCIL CHAMBERS
PRESENT:
A. APPROVAL OF AGENDA (including introduction of late items)
B. ADOPTION OF MINUTES
Regular Council Meeting held November 14, 2005 at 7:00 pm.
C. DELEGATIONS
1. Gillian Trumper (CM)
Presenting information on the Crystal Meth Task Force and requesting a Council appointment.
2. Neil Malbon (IP)
To provide a review of the 2006 McLean Mill Season.
D. PROCLAMATIONS
1. Festival of Choirs
E-mail dated November 23, 2005 requesting that the week of November 28 to December 2, 2005 be proclaimed as "Festival of Choirs Week" in Port Alberni in honour of the 25th anniversary of this event, advising of the concert schedule and inviting City Councillors to join them at one of their evening events.
That the letter be received and the week be proclaimed as requested.
E. CORRESPONDENCE FOR ACTION
1. Greg Smyth, Director of Instruction, School District #70 (CM)
Letter dated November 18, 2005 advising of the Ministry of Education's expanded mandate and inviting community members and educators to a meeting called "Building the Future for 2010 and Beyond" to be held 7:00 pm, Wednesday, November 30, 2005 at "The Learning Place" at Maquinna Elementary School.
2. Western Keltic Mines/Northern Powerline Coalition (LP)
Letter dated November 14, 2005 advising that the northwestern area of BC is the only area of the Province not serviced by the BCTC electrical transmission grid, enclosing a briefing paper and brochure on the business case for the investment and seeking help to ensure that the proposed Powerline from Meziadin Junction to Dease Lake becomes a reality by speaking to our MLA, cabinet ministers or the Premier. (Note: Briefing Paper and brochure in "Reading File").
3. Association of Vancouver Island and Coastal Communities (AVICC) (HC)
Memo dated November 14, 2005 enclosing a copy of the papers for the incorporation of the Association of Vancouver Island and Coastal Communities, and requesting signature on the execution page.
That Council for the City of Port Alberni authorize the Mayor and Clerk to sign the Association of Vancouver Island and Coastal Communities' incorporation document on behalf of the City of Port Alberni.
4. Union of British Columbia Municipalities (UBCM) (HC)
Memo dated November 21, 2005 advising of a "Seminar for Local Government Decision Makers (Newly Elected Officials)" in Nanaimo on January 25, 26 and 27, 2006 and enclosing a brochure and registration form.
That Council for the City of Port Alberni authorize the attendance of Councillors Whiteman and McLeman at the "Seminar for Local Government Decision Makers (Newly Elected Officials)" in Nanaimo on January 25, 26 and 27, 2006.
F. INFORMATIONAL CORRESPONDENCE
1. Alberni-Clayoquot Regional District
Letter dated November 9, 2005 providing a summary report of the Alberni-Clayoquot Regional District's "Seniors in Communities Dialogue Session" held October 5, 2005, which was an opportunity to discuss services for seniors.
2. Minister of Labour and Citizens' Services
Letter dated November 15, 2005 enclosing a cheque in the amount of $76,176.82, in accordance with the British Columbia Buildings Corporation Act, comprising payment of the 2005 grants-in-lieu of taxes for properties owned by the British Columbia Buildings Corporation.
3. Thompson-Nicola Regional District
Copy of a letter dated November 10, 2005 to the Minister of Justice and Attorney General of Canada requesting that the Federal Government make changes to the "repeat offenders" legislation.
4. BC Progress Board
Letter dated November 9, 2005 enclosing a copy of the BC Progress Board's report "Strategic Imperatives for British Columbia's Energy Future". (Note: Report in "Reading File").
5. Ministry of Children and Family Development
Letter dated November 8, 2005 advising that November has been proclaimed as "Adoption Awareness Month" in British Columbia and enclosing a series of adoption posters for display. (Note: Posters in "Reading File").
6. Union of British Columbia Municipalities (UBCM)
Member Notice dated November 15, 2005 advising that 30 communities have been selected to proceed to the final proposal stage for pilot projects under the Community Health Promotion Funds, which was created through a one-time $5 million grant from the provincial Ministry of Health.
7. BC Olympic and Paralympic Winter Games Secretariat
Fax dated November 15, 2005 advising that the Vancouver Olympic Organizing Committee is setting up a high profile, multi-media meeting place in the centre of Torino, Italy where the 2006 Olympic and Paralympic Winter Games are being held, and inviting BC communities to send in stories and ideas to help showcase the 2010 Olympic and Paralympic Winter Games at "British Columbia-Canada Place".
8. Provincial Emergency Program
Fax dated November 18, 2005 advising that BC's new tsunami notification system will undergo preliminary testing on November 30, 2005, as part of the Province's Tsunami Integrated Preparedness (TIP) project which was started earlier in the year.
9. Cosmetology Industry Association of British Columbia
Letter dated October 31, 2005 advising that the cosmetology industry will now be regulated under the Business Practices and Consumer Protection Authority meaning that all cosmetologists will have to obtain a Certificate of Qualification, and suggesting that all cosmetologists have this government licence before being issued a business licence.
10. Ministry of Advanced Education
Letter dated November 9, 2005 advising that the University of Victoria will transfer $266 to the City of Port Alberni under the grants-in-lieu of property taxes for public post-secondary institutions for 2005/06.
11. Federation of Canadian Municipalities (FCM)
Letter dated November 22, 2005 thanking the Mayor for responding to the Federation of Canadian Municipalities' Expressions of Interest for the Canadian/Sri Lanka Municipal Cooperation Program to contribute through FCM to the re-building and strengthening of local government capacities in Sri Lanka, and confirming that Ken Watson, City Manager, has been chosen to travel to Batticaola, Sri Lanka for the first technical mission.
12. Federation of Canadian Municipalities (FCM)
Fax dated November 17, 2005 concerning a possible early federal election and the effect on federal transfers for municipalities.
13. Leslie Walerius/Natalie Van Veigen
E-mail dated November 20, 2005 responding to the poor voter turn-out and offering suggestions for the next Municipal Election.
14. Leslie Walerius
E-mail dated November 23, 2005 advising that Doug Routley, MLA (Cowichan-Ladysmith) has invited interested constituents to participate in a national housing teleforum on November 29, 2005 from 9 to 11:30 am at his Duncan Constituency Office (273 Trunk Road) to address options and initiatives which offer opportunity for affordable housing needs for low-income and family home ownership.
That Informational Correspondence items numbered 1 through 14 be received and filed.
G. UNFINISHED BUSINESS
H. BYLAWS
1. City Clerk - Verbal Report from the Public Hearing held at 6:00 pm
regarding Bylaw No.(s) 4610, 4611 and 4612 (LP)
That the verbal report of the Public Hearing held November 28, 2005 at 6:00 pm be received.
"Zoning Amendment No. 39 (4920 Beaver Creek Road - Melnick), Bylaw No.
4610" (LP)
That "Zoning Amendment No. 39 (4920 Beaver Creek Road - Melnick), Bylaw No. 4610" be read a third time.
That "Zoning Amendment No. 39 (4920 Beaver Creek Road - Melnick), Bylaw No. 4610" be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4610.
"Zoning Text Amendment No. T22 (4920 Beaver Creek Road - Melnick),
Bylaw No. 4611" (LP)
That "Zoning Text Amendment No. T22 (4920 Beaver Creek Road - Melnick), Bylaw No. 4611" be read a third time.
That "Zoning Text Amendment No. T22 (4920 Beaver Creek Road - Melnick), Bylaw No. 4611" be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4611.
"Zoning Amendment No. 40 (4710 Maitland Street - Courtney), Bylaw No.
4612 (LP)
That "Zoning Amendment No. 40 (4710 Maitland Street - Courtney), Bylaw No. 4612" be read a third time.
2. City Planner - Conditions for Final Adoption
"Zoning Amendment No. 37 (3798 Meares Drive - Van Vliet), Bylaw No.
4605" (LP)
That the report dated November 23, 2005 from the City Planner advising that final adoption of "Zoning Amendment No. 37 (3798 Meares Drive - Van Vliet), Bylaw No. 4605" was subject to the receipt of a preliminary layout approval letter for the proposed subdivision, which has been issued, be received.
That "Zoning Amendment No. 37 (3798 Meares Drive - Van Vliet), Bylaw No. 4605" be finally adopted, signed by the Mayor and Clerk, sealed with the Corporate Seal and numbered 4605.
3. Director of Finance -
"5 Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw No.
4613" (HC)
That the report dated November 3, 2005 from the Director of Finance advising of an amendment to Schedule "A" of the "5 Year Financial Plan Bylaw, 2005-2009, Bylaw No. 4587" and including a copy of the proposed bylaw, be received.
That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw
No. 4613" be now introduced and read a first time.
That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw
No. 4613" be read a second time.
That "5 Year Financial Plan Bylaw 2005-2009, Amendment No. 2, Bylaw
No. 4613" be read a third time.
That Council for the City of Port Alberni direct staff to post Notice of Bylaw No. 4613, indicating it will be considered for adoption at the Special Meeting of Council on Thursday, December 22, 2005.
I. REPORTS
1. Accounts (HC)
That the certification of the Director of Finance dated November 28, 2005 be received and the cheques numbered to inclusive, in payment of accounts totalling be approved.
2. RCMP (CS)
Monthly report from the OIC, Port Alberni providing information about departmental operations for the month of October and a Quarterly Crime Report for July to September, 2005.
3. Parks and Recreation (CM)
Monthly report from the Director of Parks and Recreation providing information about current departmental operations.
4. Museum (IP)
Monthly report from the Museum Director providing information about current departmental operations.
5. Director of Finance – Audit Committee Minutes (HC)
That the minutes of the November 14, 2005 Audit Committee Meeting, the memo dated October 27, 2005 from the Director of Finance responding to questions arising from the October 11, 2005 Audit Committee Meeting and the October financial statements, be received.
6. Bylaw Enforcement Officer/Licence Inspector - Unsightly Premises
4135 Hollywood Street (Invite to Show Cause Hearing) (HC)
That the report dated November 23, 2005 providing information on the condition of the property known as 4135 Hollywood Street, Lot 11, Alberni District, Plan 197, PID 009-269-801 (Billy Lee) that is in contravention of the Property Maintenance Bylaw, No. 3915, and recommending that Council issue a clean-up order under the Property Maintenance Bylaw, No. 3915 for the subject property, be received.
The owner of the subject property (Mr. Billy Lee) to be provided an opportunity to address Council.
WHEREAS Council has enacted "Property Maintenance Bylaw No. 3915" and where a person fails to comply with a requirement of this Bylaw, the City may enter on the property at reasonable times and in a reasonable manner, and effect the removal, clearing or prevention as the case may be, at the expense of the person who has failed to comply.
AND WHEREAS the owner of 4135 Hollywood Street has failed to clear the property of brush and noxious weeds and grass all over six inches in height and remove from such property unsightly accumulations of filth, discarded materials and rubbish;
NOW THEREFORE BE IT RESOLVED THAT the owner of 4135 Hollywood Street be notified of the City's intention to enter on the property on January 9, 2006 to clear the property of brush and noxious weeds and grass over six inches in height, and remove from the property the unsightly accumulations of filth, discarded materials and rubbish.
7. Chief Election Officer - 2005 Local Municipal Election Results (HC)
Report dated November 23, 2005 attaching a copy of the Official Results of the City of Port Alberni Municipal Election held November 19, 2005, and thanking Tanya Meek for her tremendous job in preparing for the election and acting as the Presiding Election Officer throughout the Advance, Special and Election Day voting places.
That the November 23, 2005 report from the Chief Election Officer providing the Official Results of the November 19, 2005 City of Port Alberni Election, be received.
8. Director of Finance and the City Engineer
Cemetery Fee Review (LP)
That the report dated November 1, 2005 from the Director of Finance and the City Engineer recommending the following for amending "Greenwood Cemetery Bylaw, No. 4516":
a) Create a two rate system for the cost of a grave space by identifying and defining "resident" and "non-resident" individuals in Section 2, Definitions:
"Resident" - any person who has resided or owned property within the City of Port Alberni (limits) for a period of 6 months immediately preceding the purchase of a Cemetery Licence to use a cemetery plot.
"Non-Resident" - any person who is not a Resident as defined above.
b) Amend Section 23(v.) to read as follows:
A City approved grave liner shall be used for each interment, except where cremated remains are interred according to the requirements of sub-section (iii.) and (iv.).
c) Amend Schedule "C" to "Greenwood Cemetery Bylaw, No. 4516" as per the attached draft in the report dated November 1, 2005 from the Director of Finance and the City Engineer.
be received and staff directed to prepare the necessary bylaw.
9. Mayor's Report
10. Councillors' Reports
J. QUESTION PERIOD
An opportunity for the public and the press to ask questions of the Mayor and Council.
K. OTHER COMPETENT BUSINESS
(Including Motions and Notice of Motions)
L. ADJOURNMENT
That the meeting adjourn at pm.