A G E N D A

 

REGULAR MEETING OF COUNCIL

 

TUESDAY, MAY 25, 2004 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:  

 

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Regular Council Meeting held May 10, 2004 at 7:00 pm.

                                               

 

C.      DELEGATIONS

 

1.         Youthquest! Lesbian and Gay Youth Society of BC – Port Alberni Chapter(CM)                    

 

To speak with Council regarding their written request that June 25, 2004 be declared as "Pride Day" in Port Alberni.

 

            That the letter be received and the day proclaimed as requested.

 

 

2.         Chuck Rowe, Executive Director of the Central Island Health Services of the Vancouver Island Health Authority

 

            In attendance at the invitation of Mayor McRae to discuss West Coast General Hospital.  (Note:  Mr. Rowe may be late on account of a previous commitment)

                                                                     

 

 

 

 

 

 

 

D.      PROCLAMATIONS                                         

 

1.         Social Planning and Research Council of British Columbia (SPARC) (HC)

 

Letter requesting that June 5, 2004 be declared as "Access Awareness Day" in Port Alberni.                                                                                                                                      

 

                        That the letter be received and the day proclaimed as requested.

 

 

 

E.      CORRESPONDENCE FOR ACTION

 

1.         Juno Beach Centre Association (HC)

 

Letter dated April 30, 2004 providing information about its program recognizing the contribution of citizens during the Second World War, and requesting financial support by purchasing a "brick" at the Juno Beach Centre.  (Note:  Report in Reading File)

 

 

2.         Hupacasth First Nation (LP)

 

Letter dated May 7, 2004 providing information about its Choo Kwa Challenge canoe races event on the Somass River on June 19, and requesting support to close River Road between Heath and Josephine from 9:00 am to 5:00 pm.   (Note: Request will require approval of the Ministry of Transportation.  Acting City Engineer to provide verbal report regarding attempts to provide an alternative accommodation.)

 

 

3.         Association of BC Forest Professionals (AL)

 

Letter dated May 7, 2004 inviting the City to apply to be named the "2005 Forest Capital of British Columbia".

 

 

4.                  “Kiwanis Cycles Kilometres for Diabetes” (LP)

     

Email dated May 17, 2004 from Robin Nadig, tour coordinator for “Kiwanis Cycles Kilometres for Diabetes” requesting permission to conduct a cycling parade on June 4, 2004 starting time between 12:30 pm – 1:00 pm using Johnson Road west to Gertrude, Gertrude south to Roger, Roger east to 10th, 10th south to Wallace, Wallace to Wood School.   

 

5.         Campbell River Salmon Festival Society (IP)

 

Invitation to the Mayor to attend the Campbell River Salmon Festival Parade on Saturday, August 7, 2004. 

 

 

6.         Port Alberni Grand Prix (LP)

 

Letters dated May 11, 2004 requesting that June 28th to July 4th be declared as “The Port Alberni Grand Prix Week”, inviting the Mayor to attend the Official Opening, requesting use of City equipment, assistance from City staff and permission to close City streets within the area of the event.

 

That Council for the City of Port Alberni proclaim June 28th to July 4th as the “Port Alberni Grand Prix Week;”

 

That Council for the City of Port Alberni authorize street closures in the area of 2nd Avenue, Athol and Kingsway Streets, for July 2nd, 3rd, and 4th, 2004 as outlined in the correspondence of the Quality Foods Port Alberni Grand Prix dated May 11, 2004, subject to the City’s standard road closure requirements and;

 

That the City write a letter to the Quality Foods Grand Prix confirming the Mayor’s attendance, provision of a letter of greetings and the assistance of the City Works as previously approved as a grant in aid.

 

 

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.        Ministry of Public Safety and Solicitor General

           

Letter dated May 14, 2004 providing information regarding the changes to liquor retailing in British Columbia.

 

 

2.        Ladysmith’s Official 100th Birthday Party

           

Invitation for the Mayor and Council to attend Ladysmith’s Official 100th Birthday Party on Thursday, June 3, 2004 from 5:00 pm to 7:00 pm at Dunsmuir Square, 740 – 1st Avenue, Ladysmith.

 

 

 

3.         District of Port Edward

 

Letter dated May 6, 2004 providing a resolution to support the City of North Vancouver’s request that the Provincial Government not privatize the personal medical records of BC Citizens through agreements with American companies.

 

 

4.         City of Burnaby

 

Letter dated May 11, 2004 advising of a resolution to support the City of North Vancouver’s request that the Provincial Government not privatize the personal medical records of BC Citizens through agreements with American companies.

 

 

5.         Environment Canada

 

            Letter advising that information regarding the “Consultation on Amending the List of Species under the Species at Risk Act”, is available from the Environment Canada Enquiry Centre or Public Registry website at www.sararegistry.gc.ca.

 

 

6.         Agricultural Land Commission             

           

Letter dated May 7, 2004 regarding Application #A-35238, Parcel D (DD24548N), District Lot 152, Alberni District, EXCEPT Part in Plan 25006, (second phase of the planned shopping centre at Johnston Road)

stating the application is approved.

 

 

7.         City of Burnaby

 

            Letter dated May 5, 2004 providing a recommendation regarding the Safety Standards Act and Regulations.  (Note:  Report in Reading File)  

 

                       

 

 

 

 

 

 

 

 

8.         BC Hydro

 

Letter dated May 18, 2004 inviting the Mayor and Council to attend a presentation by BC Hydro President and CEO Bob Elton on May 27, 2004 at the Coast Bastion Hotel in Nanaimo, 8:00 am to 9:00 am.

 

 

        

That Informational Correspondence Items numbered 1 through 8     be received and filed. (CM)

 

 

 

G.      UNFINISHED BUSINESS

 

 

 

H.      BYLAWS

 

1.         Portion of Dunbar Street Northeast of 3395 Fourth Avenue Closure and Removal of Dedication Bylaw  (LP)  The City Clerk will circulate a report with any correspondence, received by the deadline (12 noon, May 25, 2004), as a late item.

 

            That “Portion of Dunbar Street Northeast of 3395 Fourth Avenue Closure and Removal of Dedication Bylaw”, be now finally adopted, sealed with the corporate seal and numbered 4553.

 

 

2.         City Clerks Report  from May 20, 2004 Public Hearing (distributed as a late item) (LP)

 

            That the City Clerks report dated May 25, 2004 regarding the Public Hearing held on Thursday, May 20, 2004 at 7:00 pm in the Dogwood Room at Echo Centre to hear representation relative to Bylaw No. 4554 “Official Community Plan Amendment No. 28 (3355 Johnston Road) Bylaw”, Bylaw No. 4555 “Zoning Amendment No. 22 (3355 Johnston Road) Bylaw” and Bylaw No. 4556 “Zoning Text Amendment No. T16 (Temporary Garden Supplies) Bylaw” be received.

 

 

 

 

 

3.         “Official Community Plan Amendment No. 28 (3355 Johnston Road) Bylaw” No. 4554. (LP)

 

            That “Official Community Plan Amendment No. 28 (3355 Johnston Road) Bylaw” No. 4554, be now read a third time.

 

 

4.         “Zoning Amendment No. 22 (3355 Johnston Road) Bylaw” No. 4555. (LP)

 

            That “Zoning Amendment No. 22 (3355 Johnston Road) Bylaw” No. 4555 be now read a third time.

 

 

5.         “Zoning Text Amendment No. T16 (Temporary Garden Supplies) Bylaw” No. 4556. (LP)

 

            That “Zoning Text Amendment No. T16 (Temporary Garden Supplies) Bylaw” No. 4556, be now read a third time.

 

 

 

I.        REPORTS

 

1.         Accounts (HC)

 

That the certification of the Director of Finance dated May 25, 2004 be received and the cheques numbered               to               inclusive, in payment of accounts totaling                     be approved.

 

 

2.         RCMP (CS)

 

Monthly report from the RCMP providing information about departmental operations in May 2004. 

 

 

3.         Parks and Recreation (CM)

 

Monthly report from the Director of Parks and Recreation providing information about departmental operations in May 2004.

 

 

 

 

 

4.         Museum (IP)

 

Monthly report from the Museum Director providing information about departmental operations in May 2004 and the minutes from the Alberni Valley Museum and Heritage Commission meeting held May 5, 2004.

 

 

5.         Fire Chief – Fire Fighter Competition (CS)

 

Report dated May 4, 2004 regarding First Nations’ Emergency Services Fire Fighter Competition.

 

That Council for the City of Port Alberni endorse the Port Alberni Fire Department’s participation in the First Nations’ Emergency Services Fire Fighter Competition as outlined in the Fire Chief’s May 4, 2004 report.

 

 

6.         Acting City Engineer – 5th Avenue Waterline Replacement (AL)

 

Report dated April 30, 2004 regarding 5th Avenue Waterline Replacement between Montrose and Bruce Street and requesting allocation from the Water Revenue Fund to replace 450m of 150mm cast iron water main.

 

That Council for the City of Port Alberni direct staff to prepare the necessary amendments to the Five Year Financial Plan Bylaw 2004 – 2008, Bylaw No. 4546 to accommodate the 5th Avenue waterline replacement as outlined in the Acting City Engineer’s report dated April 30, 2004.

 

 

7.         Fire Chief – “Wildfire” Response Preparedness (CS)

 

Report dated May 6, 2004 regarding Summer Wildland Urban Interface response preparedness – 2004, and recommending that Council approve the following resolution:

 

That the City of Port Alberni authorize the Fire Chief, under his discretion, to commit City Fire fighting resources to a provincial resource pool, should a provincial state of emergency once again be declared in 2004;

 

 

 

Cont’d

That the operational guideline from the British Columbia Forest Service entitled “Wildfire Suppression with Local Governments” be the reference guide for response by the City fire department to wild land fire situations outside of the normal protection boundaries, but within a reasonable distance from the City Fire Hall, even without any provincial state of emergency in effect and;

 

That this request be forwarded to the Alberni Clayoquot Regional District for their approval.

 

 

8.         Councillor Charles Mealey, Chair, Permissive Tax Exemption – Proposed Policy(CM)

 

Report dated May 18, 2004 regarding recommendations of the Permissive Tax Exemption Committee recommending that Council:

 

That Port Alberni City Council endorse the policy for permissive tax exemptions as recommended by the Permissive Tax Exemption Committee in the report of their May 10, 2004 meeting and direct staff to proceed with the 2004 application process. 

 

 

9.         City Clerk – Committee for the Approval of Public Events (CAPES) (CS)

 

Report dated May 18, 2004 regarding 2004 Special Occasion Licences  and consideration of regulating minimum drink prices and recommending that Council approve the following resolutions:

 

That Port Alberni City Council endorse the recommendations of the Committee for the Approval of Public Events with respect to the six applications for Special Occasion Licences for 2004 as outlined in the report of their meeting May 17, 2004.

 

That Port Alberni City Council take no action with respect to regulating the price of drinks and inform the operators of Gramma’s Trunk of their decision.

 

 

 

 

 

 

 

 

 

 

10.       Bylaw Enforcement Officer/License Inspector – Report on Unsightly Premises (HC)

 

            Report dated May 18, 2004 regarding unsightly premises at 3618 and 3614 – 5th Avenue, and 4825 and 4835 Burde Street and recommending that Council approve the following resolution:

 

            That the owner of the property located at 3618 and 3614 – 5th Avenue and, 4825 and 4835 Burde Street be invited to attend a “show cause” hearing regarding the alleged infractions pursuant to the City’s Property Maintenance Bylaw at the next Regular Council meeting and that Council hereby give notice of its intent to issue a clean-up order under the Property Maintenance Bylaw

 

 

11.       City Planner – Sproat Lake Official Community Plan (LP)

 

            Report dated May 19, 2004 from Scott Smith, City Planner regarding the Sproat Lake Official Community Plan (copy in reading file) and recommending that Council adopt the following resolution:

           

            That Council endorse the City Planner’s report dated May 19, 2004 regarding the Sproat Lake Official Community Plan and a letter be sent to the Alberni Clayoquot Regional District noting the issues identified in the City Planner’s report.

 

 

12.       Manager of Information Services/Office Manager -  Replacement of Postage Machines, Mail Opener and Folder/Inserter (HC)

 

            Report dated May 19, 2004 regarding replacement of the postage machine, scale and folder inserter at City Hall and the postage machine and scale at Echo Centre.

 

            That Council for the City of Port Alberni authorize the Manager of Information Services/Office Manager to enter into a lease with Island Mailing Systems for postage machines, mail opener and folder/inserter, as outlined in her May 19, 2004 report.

 

 

13.       City Clerk  - Audit Committee (HC)

 

            That the minutes from the May 10, 2004 Audit Committee Meeting and the April 2004 Financial Statements, be received.

 

 

14.       Mayor's Report

 

                                   

15.      Councillors' Reports

 

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

 

K.      OTHER COMPETENT BUSINESS

 

          (Including Motions and Notice of Motions)

 

 

L.      ADJOURNMENT

 

That the meeting adjourn at      pm.

                                   

 

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