A G E N D A

 

REGULAR MEETING OF COUNCIL

 

MONDAY, DECEMBER 13, 2004 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

                                     

PRESENT:

 

 

A.      APPROVAL OF AGENDA (including introduction of late items)

 

 

B.      ADOPTION OF MINUTES

 

1.                  Regular Council Meeting held November 22, 2004 at 7:00 pm, Special Meeting held December 6, 2004 at 4:00 pm and the Annual Organizational Meeting held December 6, 2004 at 7:00 pm.                     

 

 

C.      DELEGATIONS

 

1.         George Smith, Twinning Society 

 

George Smith, President of the Twinning Society, to provide an update and introduce students from Abashiri.

 

 

2.         Port Alberni Toy Run

 

            Scot Loudon, Chairman of the Port Alberni Toy Run, in attendance to discuss

            the upcoming Toy Run on December 13th.

 

 

3.         Inspector Rick Taylor, RCMP 

  

Inspector Rick Taylor from the RCMP to introduce three new members to Council.

 

 

4.         Jean McIntosh, Museum Director

                       

Presentation of the report from Marketplace Consulting entitled "Survey of

Alberni Valley Heritage Attractions", with economic impact assessment provided

for the information of Council.   (Complete report in Reading File and available to the public upon request.)

 

 

D.      PROCLAMATIONS                                        

 

1.         Polar Bear Swim  (CM)

 

            Letter dated November 18, 2004 from the Gyro Club of the Albernis requesting that January 1, 2005 be proclaimed  as "Gyro Polar Bear Day" in Port Alberni,             asking if the Mayor or a member from Council will have a photo taken for the newspaper and inviting Council to participate in or attend the Polar Bear Swim at Clutesi Haven Marina at 2:00 pm, January 1, 2005.

 

                        That the letter be received and the day proclaimed as requested.

 

 

2.         Literacy BC  (CM)

 

            Letter dated December 1, 2004 from LiteracyBC requesting that January 27, 2005 be proclaimed  as "Family Literacy Day" in Port Alberni, and enclosing a copy of the wording used in the provincial proclamation.

 

                        That the letter be received and the day proclaimed as requested.

 

 

E.      CORRESPONDENCE FOR ACTION

 

1.         BC Hydro  (HC )

 

Letter dated November 16, 2004 requesting Council's input regarding BC Hydro's First Nations and stakeholder engagement opportunities regarding their Integrated Electricity Planning.  

 

 

2.         United Steelworkers of America  (HC)

 

            Letter dated November 17, 2004 requesting to meet with Council to discuss the

            concerns of the United Steelworkers with respect to the coastal forest industry

            and, in particular the lack of investment that is threatening their jobs and the

            viability of communities in the long-term.

 

 

3.         (Mrs.) Ann Gagnon  (CM)

 

            Letter dated November 19, 2004 requesting signage for the Viewing Area above Coulson Rink and suggesting an announcement should be made informing those in attendance about the out of bounds area and how access and egress should be made before the sale of liquor.  (Report from the Director of Parks and Recreation dated December 1, 2004 attached).

 

 

4.         Alberni Valley Sport Fishing Advisory Committee  (AL)

 

            Letter dated November 25, 2004 requesting Council's support for their motions to the Minister of Fisheries and Oceans Canada to decline the request from Parks Canada to expand the Rockfish Conservation Areas presently existing in the Broken Group Islands, and for the Minister to implement their recommendations regarding the Salmon Enhancement Program and the economic impact of sport fishing.

 

 

5.         Royal Canadian Legion, Branch No. 55  (CM )

 

            Letter dated November 29, 2004 requesting a Grant-in-Aid to host the Remembrance Day Ceremonies for use of the Multiplex for the November 11th Ceremony in 2005.  (Report from the Director of Recreation dated December 8, 2004 attached). (Please note the Grants-in-Aid budget for 2005 is committed with the exception of $197.00)

 

 

6.         Victor & Cecile Kropninski and Larry & Linda McLeod  (LP)

 

            Letter dated December 6, 2004 from residents in the 3500 block of 12th Avenue requesting that a lamppost be installed in the middle of the 3500 block of Anderson Avenue. 

 

 

7.         Federation of Canadian Municipalities  (HC)

 

            Letter dated November 23, 2004 providing an application and information

regarding the 2005 FCM-CH2M HILL Sustainable Community Awards:

Honouring Excellence in Municipal Service Delivery, and inviting the City

to apply.  (Note:  Enclosures in Reading File.)

 

 

8.         Dusty Miller

 

            A copy of a letter of support regarding keeping a Canadian Victoria Cross in

            Canada.  Mr. Miller requests Council's support for the campaign. 

 

 

F.      INFORMATIONAL CORRESPONDENCE

 

1.         Gary Swann - Leda Organic Farm

 

            Letter received December 3, 2004 thanking Council for their in-kind support and

            participation in The Natural Step seminar held October 22, 2004, and attaching a

            Report to Sponsors.

 

2.         Vancouver Island Regional Library Board

 

Providing a News Brief faxed November 25, 2004 which outlines the decisions/updates from the Library Board's last meeting.

 

 

3.         BC Hydro

 

Fax dated November 18, 2004 advising that BC Hydro customers will be receiving a refund in January, 2005 due to a recalculation submitted and filed with the BC Utilities Commission.

 

 

4.         West Coast Environmental Law

 

            Submitting a letter dated November 19, 2004 providing a copy of the "Smart

            Bylaws Guide Summary" which is a snapshot of the detailed information you will

            find on the "Smart Bylaws Guide" website for municipal staff and officials.  (See

            "Reading File" for attachment).

 

 

5.         Friends of Cathedral Grove

 

            E-mail dated November 21, 2004 attaching a letter, map and press release of an

            alternative proposal being made by Friends of Cathedral Grove and the First

            Nations of both Port Alberni and Parksville/Qualicum to solve the parking

            problem at Cathedral Grove.

 

 

6.         Union of British Columbia Municipalities

 

Letter dated November 16, 2004 responding to a letter from the City regarding funding for Affiliated Care Homes and attaching their resolution in support of residential care homes providing a valuable service to our communities.

 

 

7.         Waste Reduction Week in Canada

 

            Letter dated November 24, 2004 thanking Council for proclaiming Waste

Reduction Week in Port Alberni and enclosing a copy of their 2005 Waste Reduction Calendar.

 

 

8.         Minister of Small Business and Economic Development

 

            Letter dated November 24, 2004 advising of the Olympic Paralympic Live Sites

Program and providing a supply of application forms and program guidelines.  (See "Reading File" for attachments).

 

9.         Premier Gordon Campbell

 

Letter dated November 24, 2004 responding to a letter from the City requesting that the government implement a tax credit for parents who incur expenses related to their children's participation in minor sports.  (Letter from City Clerk dated November 9, 2004 regarding Youth Sports Resolution attached).

 

 

10.       Vera Seydel - Bread of Life

 

            Letter dated December 1, 2004 thanking Council for the 2005 grant-in-aid.

 

 

That Informational Correspondence items numbered 1 through 10 be received and filed.

 

 

G.      UNFINISHED BUSINESS             

 

1.         Port Alberni Association for Community Living Request for

            Relief from Service Connection Costs - 5563 Woodland Crescent  (CS)

 

Report from City Clerk dated December 3, 2004 advising that this request had been referred to the Grants-in-Aid Committee.  The Grants-in-Aid Committee proposed that this cost be considered by Council from the 2004 contingency fund.

 

                        That Council waive the water upgrade cost for the construction

                        of the residential home at 5563 Woodland Crescent East

                        estimated to be $5,310 with funds from contingency.

 

 

H.      BYLAWS  

 

1.         "Fees and Charges 2003 Bylaw, Amendment No. 2, Bylaw No. 4571" (CS)

 

That "Fees and Charges 2003 Bylaw, Amendment No. 2, Bylaw No. 4571" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4571.

 

 

 

 

 

 

 

 

 

 

2.         "Business Licence Fee Amendment No. 1, Bylaw No. 4570"  (HC)

 

Notice of the proposed changes was advertised in the local paper and provided to the Chamber of Commerce for comment.  To date nothing has been received.  Staff will update Council with any input received before the December 13 Regular meeting.

 

That "Business Licence Fee Amendment No. 1, Bylaw No. 4570" be now finally adopted, signed by the Mayor and Clerk, sealed with the corporate seal and numbered 4571.

 

 

3.         "Zoning Amendment No. 26, (5642 Strathcona Street), Bylaw No. 4573" (LP)

 

The proposed bylaw is attached along with the summary report from the Advisory Planning Commission, including the City Planner's report dated November 17, 2004 regarding a property at 5642 Strathcona Street (Lot 2, District Lot 112, Alberni District, Plan VIP65723) and recommending that Council proceed with rezoning of the property.

 

That the Summary Report, including recommendations, from the Advisory Planning Commission meeting held November 25, 2004 be received.

 

That "Zoning Amendment No. 26 (5642 Strathcona Street), Bylaw No. 4573" be now introduced and read a first time.

                                   

                        That "Zoning Amendment No. 26 (5642 Strathcona Street), Bylaw No.

                        4573" be now read a second time.           

 

That "Zoning Amendment No. 26 (5642 Strathcona Street), Bylaw No. 4573" be advanced to a Public Hearing on January 10th, 2005 at 6:45 pm to be conducted in the Council Chambers.   

 

 

4.         City Clerk - New Port Alberni RCMP Detachment

                         

That the December 8, 2004 report from the City Clerk regarding the  New Port Alberni RCMP Detachment identifying the bylaws required to implement the project, be received and Council proceed with the consideration of the bylaws and public information process as outlined.

 

 

 

 

 

 

5.         "5 Year Financial Plan Bylaw, 2004-2008, Amendment No. 1, Bylaw No. 4572" (HC)

 

Director of Finance's report dated November 2, 2004 advising of the purpose of the Amendment to the 5 Year Financial Plan Bylaw, 2004-2008, Bylaw No. 4546, which includes the New Port Alberni RCMP Detachment and other necessary amendments to reflect revenues and expenditures for 2004.

 

That "5 Year Financial Plan Bylaw, 2004-2008, Amendment No. 1, Bylaw No. 4572" be now introduced and read a first time.

                                                                                                                                                           

                        That "5 Year Financial Plan Bylaw, 2004-2008, Amendment No. 1, Bylaw

                        No. 4572" be now read a second time.

 

                        That "5 Year Financial Plan Bylaw, 2004-2008, Amendment No. 1, Bylaw

                        No. 4572" be now read a third time.

 

 

6.         "Expenditure of Land Sale Reserve (New Port Alberni RCMP Detachment),

            Bylaw No. 4574, 2004"

          

            That "Expenditure of Land Sale Reserve (New Port Alberni RCMP

            Detachment), Bylaw No. 4574, 2004" be now introduced and read a first

            time.

                                                                                                                                                           

            That " Expenditure of Land Sale Reserve (New Port Alberni RCMP

                        Detachment), Bylaw No. 4574, 2004" be now read a second time.

                         

            That " Expenditure of Land Sale Reserve (New Port Alberni RCMP

                        Detachment), Bylaw No. 4574, 2004"" be now read a third time.

 

 

7.         "Long Term Capital Borrowing (New Port Alberni RCMP Detachment) Bylaw             No. 4575, 2004"

                         

            That "Expenditure of Land Sale Reserve (New Port Alberni RCMP

            Detachment), Bylaw No. 4574, 2004" be now introduced and read a first

            time.

                                                                                                           

            That "Expenditure of Land Sale Reserve (New Port Alberni RCMP

                        Detachment), Bylaw No. 4574, 2004" be now read a second time.

 

            That  "Expenditure of Land Sale Reserve (New Port Alberni RCMP

                        Detachment), Bylaw No. 4574, 2004" be now read a third time.

 

That  "Expenditure of Land Sale Reserve (New Port Alberni RCMP Detachment), Bylaw No. 4574, 2004" be forwarded to the Inspector of Municipalities for approval.

 

 

 

That Council for the City of Port Alberni endorse the Police Office Relocation Team as outlined in the terms of reference as circulated, and authorize Rick Taylor, OIC, to conduct a public information process utilizing the project brief to communicate the need and rationale for the Port Alberni RCMP Detachment, including a public information session on December 15th, 2004 and further meetings in the new year, before the "Long Term Capital Borrowing (New Port Alberni RCMP Detachment) Bylaw No 4575, 2004" is considered for adoption.

           

 

8.         Director of Parks and Recreation - 2005 Fees and Charges

 

            Report dated December 1, 2004 advising of the proposed 2005 Parks and

            Recreation fees and charges.

 

            That  "Recreation Facilities Fees and Charges Bylaw No. 4576,

            2005" be now introduced and read a first time.

 

            That  "Recreation Facilities Fees and Charges Bylaw No. 4576,

            2005" be now read a second time.

 

            That  "Recreation Facilities Fees and Charges Bylaw No. 4576,

            2005" be now read a third time.

 

 

I.        REPORTS

 

1.         Accounts (HC)

 

            That the certification of the Director of Finance dated December 13, 2004 be received and the cheques numbered             to           inclusive, in payment of accounts totalling             be approved.

 

 

2.         Engineering and Public Works (LP)

           

Monthly report from the Engineering and Public Works Department providing information about departmental operations in November 2004.

 

 

3.         Planning (LP)           

           

Monthly report from the City Planner providing information about departmental operations in November 2004.

 

 

 

4.         Fire Department (CS)

 

Monthly report from the Fire Department providing information about departmental operations in November 2004.

 

 

5.         Alberni Valley Museum and Heritage Commission (IP)

 

            Monthly report from Alberni Valley Museum and Heritage Commission about

            departmental operations in November 2004.

 

 

6.         Acting City Engineer - North Port Sewer Abatement Project

            Somass River Forcemain Pipeline and Dredging Contract  (AL)

 

Report dated December 2, 2004 regarding the tendering of the North Port Sewer

Abatement Project and the Somass River Forcemain Pipeline and Dredging Contract.

 

That the City of Port Alberni concur with McGill and Associates Engineering's recommendation to accept the tender for $561,509 plus GST $39,305.63 and award the North Port Sewer Abatement Project/ Somass River Forcemain Contract to Pacific Pile Driving Limited.

 

 

7.         Director of Parks and Recreation  (CM )

 

            Memo dated November 25, 2004 advising that the Dry Creek Horseshoe Club have completed a number of significant improvements to the horseshoe pitches located in Dry Creek Park at no cost to the City and recommending that building permit fees be waived.

 

                        That Council waive the building permit fee for their plans to place small

                        roof structures over some of the pitches in Dry Creek Park.

 

           

8.         Upnit (China Creek) Power Project - City Participation in the Partnership

           

Acting City Manager's report providing various contract documents and background information for Council's consideration of participating in the Upnit (China Creek) power Project as a limited partner.  The following resolution is to be considered by Council for participation in this project:

             

That Council for the City of Port Alberni receive the final contract documents in consideration of the City's participation in the Upnit Power Corporation as a limited partner, endorse the City's participation as outlined in the documents and authorize the Mayor and City Clerk to sign the required agreements.

 

That Council for the City of Port Alberni appoint _________________as a director representing the City of Port Alberni on the Upnit Power Corporation.

 

 

9.         Mayor's Report

 

 

10.       Councillors' Reports

 

 

J.      QUESTION PERIOD

 

 

 

 

 

          An opportunity for the public and the press to ask questions of the Mayor and Council.

 

 

K.      OTHER COMPETENT BUSINESS

 

(Including Motions and Notice of Motions)

 

 

L.      ADJOURNMENT

 

                         

That the meeting adjourn at      pm.

 

 

 

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