A G E N D A

ANNUAL ORGANIZATIONAL MEETING OF COUNCIL

MONDAY, DECEMBER 6, 2004 AT 7:00 PM

IN THE CITY HALL COUNCIL CHAMBERS

PRESENT:

A. APPROVAL OF AGENDA (including introduction of late items)

I. REPORTS

1. Mayor – Annual Address

City Council Annual Address presented by Mayor McRae.

That the City Council Annual Address, presented by the Mayor, be received.

2. City Clerk - Appointments to Committees and Commissions

List of appointments of Council’s service areas, Acting Mayors, public bodies, commissions and committees (attached).

That the Mayor's appointments to Committees be acknowledged and Council representatives as presented to public bodies, commissions and select committees, be adopted as circulated.

3. Regional District Directors (HC)

That Council for the City of Port Alberni appoint ___________________ (allocated 5 votes) and ________________________ (allocated 4 votes), to the positions of Director of the Alberni Clayoquot Regional District. Alternates shall be (in order):

Councillor _________________

Councillor _________________

Councillor _________________

Councillor _________________

Councillor _________________

Note: Where one alternate attends a meeting, they are allocated the voting strength of the Director they replace. Where two alternates attend as Directors, the larger voting share shall be assigned to the Councillor appearing first on the above list.

4. 25 Year Employee Recognition Awards

Presentation of 25 Year Employee Recognition awards to:

Daphne Dobie Parks and Recreation

Ron Doetzel Parks and Recreation

Peter Vandermolen Fire Department

5. 25 Year Service Medal – Fire Department

Presentation of Fire Department’s 25 Year Service Medal to:

Peter Vandermolen

SCHEDULES OF MEETINGS

Adoption of the Meeting Schedules of Council and its Committees

(attached)

a) Regular Meetings (HC)

That the 2005 Annual Regular Meeting Schedule of City Council be

approved as circulated.

b) Advisory Planning Meetings (LP)

That the 2005 Advisory Planning Meeting Schedule be approved as circulated.

c) Audit Committee Meetings (HC)

That the 2005 Audit Committee Meeting Schedule be approved as

circulated.

d) Alberni Valley Museum and Heritage Commission Meetings (LP)

That the 2005 Alberni Valley Museum and Heritage Commission

Meeting Schedule be approved as circulated.

6. Mayor – Closing Remarks

J. QUESTION PERIOD

An opportunity for the public and the press to ask questions of the Mayor and Council.

K. OTHER COMPETENT BUSINESS

(Including Motions and Notice of Motions)

L. ADJOURNMENT

That the meeting adjourn at pm.

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